Workflow log Security

Wed Aug 20 12:52:20 EDT 2014

Hey Sue,

   Not sure if this will help your issue completely, but I've in the past 
enabled & disabled some of the featured items of the GOS, so you could 
disable the 'Workflow Overview' menu item, that is if they don't need it. I 
attached a very old Doc on how to do it, I'm not at my own computer right 
now so I don't have any of my later documentation on it.
.
.
Jeffrey A. Rappaport
www.Business-Workflow.com

--- Original message ---
From: Sue Doughty <Sue.Doughty at odfl.com>
Date: August 19, 2014 7:08:26 AM
Subject: RE: Workflow log Security
To: "'SAP Workflow Users' Group'" <sap-wug at mit.edu>

> Hi Rick,
>
> Thank you for your response.
>
> Yes, the step just sends the email.  I will try your suggestion….thank you!
>
> From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf Of 
> Rick Bakker
> Sent: Monday, August 18, 2014 6:07 PM
> To: SAP Workflow Users' Group
> Subject: Re: Workflow log Security
>
> Hi Sue,
>
> What does this step do, just send an email? If so, what I would do is 
> change it to a task that calls a method that calls
> fm SO_NEW_DOCUMENT_ATT_SEND_API1 and have that send the email.
>
> Then again, savvy users may be able to deduce something from the container 
> element contents so you may want to make that more cryptic.
>
> regards
> Rick Bakker
>
> On Mon, Aug 18, 2014 at 11:39 AM, Sue Doughty 
> <Sue.Doughty at odfl.com<mailto:Sue.Doughty at odfl.com>> wrote:
> Hello,
>
> We are on EHP6 (730), pack 12.
>
> We have a workflow that sends drug test results to the employee’s manager 
> after the results have been entered into SAP…an event is triggered that 
> starts the workflow.  The drug test results is privileged information 
> (medical) and we have to protect it.
>
> In the Workflow log, the task that sends the email has the results in the 
> Task Description…..this is what the email says… (BTW, this is a bogus 
> person in DEV).  Right now anyone can see a workflow log via GOS.
>
> [cid:image001.png at 01CFBB7C.0C6FDC30]
>
>
> I went in and changed the Graphical Presentation to Only in Technical 
> Workflow log for the task that sends the message….I can see it because I 
> have my settings set to Technical User, but the users (who default to User 
> View) cannot see this task in the log.
>
> [cid:image004.png at 01CFBB7C.0C6FDC30]
>
> The user sees this now…..which does not show the task for the email 
> notification…the log stops with the task before that one.
> [cid:image005.png at 01CFBB7C.0C6FDC30]
>
> My problem is that if a user figures out how to change their settings to 
> Technical View, then they can see the test results.
>
> Is there any way to make this task not show in the workflow at all……like 
> the box you can click for container operations….”Step not in Workflow 
> log”?.  If not this…..is there a way to lock down viewing of a workflow log 
> with SAP Security or something to keep the user community from switching to 
> the Technical View of the workflow log?
>
> [cid:image006.png at 01CFBB7C.0C6FDC30]
>
> I’ve looked at the SAP Workflow Book and also googled it and the only thing 
> I could find was Graphical Presentation setting.
>
> Thanks for your help!!
>
>
>
>
>
>
>
>
>
>
> Sue Doughty
> SAP Workflow Analyst
>
> [http://www.odfl.com/signature/signature_od_37x37.png]<http://www.odfl.com>
>
> Office: (336) 822-5189<tel:%28336%29%20822-5189>
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> Email: Sue.Doughty at odfl.com<mailto:Sue.Doughty at odfl.com>
> Helping the World Keep Promises.®
>
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>
> Sue Doughty
> SAP Workflow Analyst
> Office: (336) 822-5189
>
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