Workflow log Security

Tue Aug 19 07:06:07 EDT 2014

Hi Rick,

Thank you for your response.

Yes, the step just sends the email.  I will try your suggestion….thank you!

From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf Of Rick Bakker
Sent: Monday, August 18, 2014 6:07 PM
To: SAP Workflow Users' Group
Subject: Re: Workflow log Security

Hi Sue,

What does this step do, just send an email? If so, what I would do is change it to a task that calls a method that calls
fm SO_NEW_DOCUMENT_ATT_SEND_API1 and have that send the email.

Then again, savvy users may be able to deduce something from the container element contents so you may want to make that more cryptic.

regards
Rick Bakker

On Mon, Aug 18, 2014 at 11:39 AM, Sue Doughty <Sue.Doughty at odfl.com<mailto:Sue.Doughty at odfl.com>> wrote:
Hello,

We are on EHP6 (730), pack 12.

We have a workflow that sends drug test results to the employee’s manager after the results have been entered into SAP…an event is triggered that starts the workflow.  The drug test results is privileged information (medical) and we have to protect it.

In the Workflow log, the task that sends the email has the results in the Task Description…..this is what the email says… (BTW, this is a bogus person in DEV).  Right now anyone can see a workflow log via GOS.

[cid:image001.png at 01CFBB7C.0C6FDC30]

I went in and changed the Graphical Presentation to Only in Technical Workflow log for the task that sends the message….I can see it because I have my settings set to Technical User, but the users (who default to User View) cannot see this task in the log.

[cid:image004.png at 01CFBB7C.0C6FDC30]

The user sees this now…..which does not show the task for the email notification…the log stops with the task before that one.
[cid:image005.png at 01CFBB7C.0C6FDC30]

My problem is that if a user figures out how to change their settings to Technical View, then they can see the test results.

Is there any way to make this task not show in the workflow at all……like the box you can click for container operations….”Step not in Workflow log”?.  If not this…..is there a way to lock down viewing of a workflow log with SAP Security or something to keep the user community from switching to the Technical View of the workflow log?

[cid:image006.png at 01CFBB7C.0C6FDC30]

I’ve looked at the SAP Workflow Book and also googled it and the only thing I could find was Graphical Presentation setting.

Thanks for your help!!

Sue Doughty
SAP Workflow Analyst

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