Workflow log Security

[Rick Bakker]

Hi Sue,

What does this step do, just send an email? If so, what I would do is
change it to a task that calls a method that calls
fm SO_NEW_DOCUMENT_ATT_SEND_API1 and have that send the email.

Then again, savvy users may be able to deduce something from the container
element contents so you may want to make that more cryptic.

regards
Rick Bakker


On Mon, Aug 18, 2014 at 11:39 AM, Sue Doughty <Sue.Doughty at odfl.com> wrote:

> Hello,
>
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> We are on EHP6 (730), pack 12.
>
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> We have a workflow that sends drug test results to the employee’s manager
> after the results have been entered into SAP…an event is triggered that
> starts the workflow.  The drug test results is privileged information
> (medical) and we have to protect it.
>
>
>
> In the Workflow log, the task that sends the email has the results in the
> Task Description…..this is what the email says… (BTW, this is a bogus
> person in DEV).  Right now anyone can see a workflow log via GOS.
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> I went in and changed the Graphical Presentation to Only in Technical
> Workflow log for the task that sends the message….I can see it because I
> have my settings set to Technical User, but the users (who default to User
> View) cannot see this task in the log.
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> The user sees this now…..which does not show the task for the email
> notification…the log stops with the task before that one.
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> My problem is that if a user figures out how to change their settings to
> Technical View, then they can see the test results.
>
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>
> Is there any way to make this task not show in the workflow at all……like
> the box you can click for container operations….”Step not in Workflow
> log”?.  If not this…..is there a way to lock down viewing of a workflow log
> with SAP Security or something to keep the user community from switching to
> the Technical View of the workflow log?
>
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> I’ve looked at the SAP Workflow Book and also googled it and the only
> thing I could find was Graphical Presentation setting.
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> Thanks for your help!!
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>   Sue Doughty
> SAP Workflow Analyst <http://www.odfl.com>Office: (336) 822-5189
> Fax: (336) 822-5149
> Email: Sue.Doughty at odfl.com
>   Helping the World Keep Promises.®Old Dominion Freight Line, Inc.
> 500 Old Dominion Way
> Thomasville, NC 27360
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