[ASA-Official] CPW Midway | ASA Spring GBM Makeup

[Jessica Giang]

Dear Student Group Leaders,

Please read the following announcements carefully:

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CPW Midway
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ASA Spring GBM Makeup

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CPW Midway
The CPW Midway will be THIS Saturday, April 19th from 1:00-3:00pm in the Johnson Athletic Center (W34). We will send out the midway booth map later this week (before Friday).

Sign-in and Setup

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Your group must sign in with the ASA when you arrive at the Midway.
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Groups can start check-in and set up as early as 12:00 PM.
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Groups must check in by 12:30 PM. Groups that are late may be fined $25 and will have to forfeit their table if there is a waitlist.

Canceling

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If your group can no longer attend and/or perform at the Midway, please let us know via email at <asa-midway at mit.edu<mailto:asa-midway at mit.edu>> at least 1 hour in advance. Groups that cancel after that point may be fined $50.
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Groups that don't cancel by the time check-in starts will be fined up to $75.

General Setup

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Limit members at booths - In an attempt to alleviate congestion at this year’s midway, we are asking that groups limit the number of persons at each table to 4.  If your group has a half table, please limit your club membership to 2. The ASA will make exceptions for performing groups who are about to or have just performed.
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No external speakers - you may use laptop or other similarly quiet speakers. This is to address numerous extreme noise complaints, allow groups to be able to speak to interested individuals, and for performances to be heard. ASA Board members may ask you to reduce the volume or turn off sound on any speakers if it is causing problems for your neighbors or performances.
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Stay at/by your booth - no handing out flyers at the doorway, no blocking the entrance or aisles, etc.
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In order to keep walkways clear for fire safety reasons, groups are required to stay within arms’ reach of their table at all points. Do not block any entrances or aisles or hand out flyers at the doorway. Non-compliance may result in a $50 fine.
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If your booth is not staffed at any point aside from directly before and after performances during that 2-hour period, your group may be fined up to $25.
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Groups that leave before the conclusion of the Midway without permission from the ASA will incur a $75 fine.
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Keep walkways clear at all times
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No additional furniture, tables, chairs, or large objects in aisles between booths at any time.
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If your group is bringing large items, doing demonstrations, or using electricity for anything other than laptops or other displays, make sure you review the safety guidelines at <https://ehs.mit.edu/site/content/types-events-activities-need-safety-plan>, and, if necessary, send a description of your activity to <safe-project at mit.edu<mailto:safe-project at mit.edu>> so they can suggest tips to improve safety.

Performances.

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Please ensure that your performances are fully contained in the time slot allocated. Due to time constraints, the ASA board may cut your performance off if the time limit is exceeded.
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Performers should be prepared and by the performance area at least one performance in advance. Please have someone actively monitoring the stage tracker group chat.
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Groups who have requested staging time have been contacted with their allocated staging time.

Please contact <asa-midway at mit.edu<mailto:asa-midway at mit.edu>> if you have any questions.
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ASA Spring GBM Makeup
Groups that did not send a representative to the GBM held on Monday March 31st from 5pm-7pm must fill out the GBM Make-up Form or else your group will incur a fine. The form is due Monday 4/21 11:59PM

ASA groups are required to send one member per group. The same rules apply as for a normal GBM: FSILGs, graduate dorms, and club sports may attend if they wish to but are not required to do so.

Conversely if you are interested in joining the ASA come to our weekly meetings on Mondays 5-6:30PM in 50-220~ We’re looking for members and going through transition!

Makeup Form: <https://cglink.me/2cy/s809> due Monday 4/21 11:59PM

GBM Slides: <https://docs.google.com/presentation/d/17zAW4u12ZtzWglQ5A7iN8UT9iKaC-XmA/edit?usp=drive_link&ouid=108891903572401001471&rtpof=true&sd=true>

GBM Minutes: <https://docs.google.com/document/d/1AIFA-a2VWcbsMr96EuYGvbe0NfCws7pPCC0nWDA34hw/edit?usp=drive_link>
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Please feel free to email <asa-exec at mit.edu> with any requests, questions, or other inquiries.


Sincerely,
The ASA Executive Board
<http://web.mit.edu/asa/about/board-members.html<https://owa.exchange.mit.edu/owa/redir.aspx?C=yJZiAshjpbls53XEeUTtaeG7QyQZOrRww1ynwDsXIq7mEiCV5MHWCA..&URL=http%3a%2f%2fweb.mit.edu%2fasa%2fabout%2fboard-members.html>>


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