[ASA-Official] Reminder: Membership Confirmation and Anti-Hazing Verification

[Rebecca Mae Black]

Dear Student Group Leaders,

This is a reminder that the annual required membership confirmation and anti-hazing verification is due TOMORROW, 5/26 AT 11:59 PM.

By Massachusetts State Law, every group is required to attest to having distributed a copy of the Massachusetts hazing law to its members. We also ask that groups reaffirm that they do not discriminate.  The process is a bit different this year with the new database, so please pay close attention to the details below.

Anti-hazing waivers are due Friday, May 26th at 11:59 pm. Each ASA-recognized student group must have an officer listed in the ASA database visit their group's entry at asa.mit.edu<http://asa.mit.edu/> and check off on this waiver. The first officer to visit their group's entry in the database after the reset will be the only one prompted to check off on the waiver. Here<https://drive.google.com/file/d/14skYG7HYau3P2OQOfkAZVZP254_usAGC/view?usp=sharing> is a quick guide on what the process should look like. After checking off the waiver, you must email this text<https://docs.google.com/document/d/18-Ho8gbBtcAa8dcuHlNTL0OW1Jlr337gEcuRg2MJyKQ/edit?usp=sharing> to your group members; asa-groups at mit.edu<mailto:asa-groups at mit.edu> must be copied on this email. Please double-check that you have cc'd asa-groups at mit.edu on your email or your group will not be tallied.

Each group also must have at least five MIT student members confirm membership by filling out this form at http://cglink.me/s11500.  Note that this is separate from members being registered on the asa.mit.edu database. Students that are members of multiple groups will need to fill out the form individually for each club.  If you are having difficulty filling out the form multiple times, try copying the link into a new tab, or using an incognito window.

One you have completed the anti-hazing form and have begun submitting membership updates, you can check your group's status by reaching out to asa-groups at mit.edu<mailto:asa-groups at mit.edu>. The deadline to complete these steps is Friday, May 26th at 11:59 pm. Clubs with late submissions will be penalized with fines (up to $150), and will be suspended and/or derecognized if the submission is not completed.

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Please feel free to email <asa-exec at mit.edu<mailto:asa-exec at mit.edu>> with any requests, questions, or other inquiries.

Sincerely,
The ASA Executive Board
<http://web.mit.edu/asa/about/board-members.html>
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