How to fetch attachments in workflows to Outlook

Thu Nov 11 15:21:31 EST 2010

Hello everyone,

While on the subject, has anyone managed or attempted to create attachments
for e-mails sent through Notifications?

If I recall correctly, there were options for this in Workflow Notifications
customizing, but the relevant sections in the implementing classes were
empty as of ECC 6 (no EnhP).

Best regards,

Pournaras Evangelos

SAP Technical Expert - HR/Payroll Coordinator

TEKA SYSTEMS S.A.

252, Piraeus St. - 177 78 - Tavros

Athens - Greece

Tel: +30 210 489 8493

Mob: +30 6974 400525

Fax: +30 210 482 1474

E-mail: epournaras at teka.vionet.gr

 <http://www.tekasystems.com/> www.tekasystems.com

From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf Of
Shai Eyal
Sent: Thursday, November 04, 2010 7:29 PM
To: sap-wug at mit.edu
Subject: Re: How to fetch attachments in workflows to Outlook

Hi Meli,

I'm not sure how the attachments are linked to the PR. I assume it is linked
through GOS. If this is true, then you're lucky.

Read table SRGBTBREL according to BUS2105 and PR number. The table contains
link to SOFM objects. Just instantiate these SOFMs and pass them to
container element ATTACHMENT of send mail step.

If your attachments are stored in DMS content server there's another
solution to create the SOFM.

Please try and let me know if you need further assistance. Please also note
that such will increase the size of messages, cause attachments could be
large files...

Good luck!

Regards,
Shai Eyal

SAP Logistics senior consultant
SAP Workflow & BPM specialist

http://www.linkedin.com/in/shaieyal
Mobile: 972-52-5816633

  _____  

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Today's Topics:

  1. How to fetch attachments in workflows to Outlook (Melih Obagi)
  2. RE: SBWP on portal (M?rton Zsolt)
  3. SWIA - administrator forward (M?rton Zsolt)

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Message: 1
Date: Thu, 4 Nov 2010 11:03:31 +0200
From: Melih Obagi <melihozbagi at gmail.com>
Subject: How to fetch attachments in workflows to Outlook
To: sap-wug at mit.edu
Message-ID:
    <AANLkTinNW1s292XGUyX=at_jU==eHVz46Zi14W4yHPT9 at mail.gmail.com>
Content-Type: text/plain; charset="iso-8859-1"

Dear colleagues,

We have purchase requisition (PR) workflow in use and integration between
SAP and Outlook; workflows are approved via Outlook or Blackberry.

Now there is such a requirement that when a document is linked to PR by
using service object in PR I need to fetch this document as an attachment of
Outlook mail. Before adding document(s) to PR(s), initially we create
document info record (DIR) using SAP EDMS and link DIR with PR.

I know that data about documents are stored in tables DR* and original path
of a document is stored in table DRAW- FILEP.

Any suggestion would be appreciated

Kind regards

Melih
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Message: 2
Date: Thu, 4 Nov 2010 12:43:51 +0100
From: M?rton Zsolt <Marton.Zsolt at iqsys.hu>
Subject: RE: SBWP on portal
To: "SAP Workflow Users' Group" <sap-wug at mit.edu>
Message-ID:
    <92C25DF364C62443A7507663B3179C8CC501D4 at BPIMBX01.iqsys.telekom.intra>
Content-Type: text/plain;    charset="iso-8859-2"

Hi Jocelyn,
Thanks. It seems OK now. 
Br
-----Original Message-----
From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf Of
Dart, Jocelyn
Sent: Tuesday, November 02, 2010 11:18 PM
To: SAP Workflow Users' Group
Subject: RE: SBWP on portal

Hi Guys, 
FYI, You can actually use the Extended Notifications (config SWNCONFIG /
program SWN_SELSEN) to send links to Outlook mail including work item
execution links to a WebDynpro application. 

The critical factor here (on top of the usual config... see blogs etc. on
SDN) is to fill in the SWNCONFIG General Settings parameter WD_HOST and in
the Subscription section choose the appropriate link type to allow creation
of the work item links. 

Could save you a lot of effort. 

It also helps to have set up your WD call in transaction SWFVISU - even if
you aren't using the UWL - as it will build the call based on the Task
Visualization config there. 

Regards,
Jocelyn 

-----Original Message-----
From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf Of
M?rton Zsolt
Sent: Wednesday, 3 November 2010 12:07 AM
To: SAP Workflow Users' Group
Subject: RE: SBWP on portal

Hi,
That's already maped, but I'm not able to call my WD from SAP.

We made some "developments" with our customers. We decidet to not to map
SBWP on portal, but I have to send az Outlook mail concerning the link to
the specified WD. Now I'm facing problem to create the "variable" part of my
link. 
So, my question is the following: is that possible to create a link to call
a web dynpro with input parameters from SAP?

Thanks in advance
ZSolt

-----Original Message-----
From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf Of
Bhupinder
Sent: Friday, October 29, 2010 4:26 PM
To: SAP Workflow Users' Group
Subject: Re: SBWP on portal

Hi,

You need to map the WD application with Specific workflow task under
Tcode-SWF_VISU.

Best Regards,
Bhupinder

On 10/29/10, M?rton Zsolt <Marton.Zsolt at iqsys.hu> wrote:
> Hi all,
>
>
>
> We have an issue with one of our customers. We are developing a new
approval
> workflow, where the approval transaction must be carried out on EP. We
> developed webdynpros for them, but we can't use the UWL (for some
> ununderstable internal reasons they didn't whant to allow the usage of UWL
> for this particular workflow).
>
> I tried to create an iView for SBWP on portal, and I'm able to display the
> Business Workplace: the left side of the dynpro is shown and it's active,
> but double-clicking on Workflow icon the open tasks are not displayed. My
> question is, is that possible to use SBWP on portal or do we need to look
> after another solution, and also can webdynpros displayed from SBWP? (The
> UWL is not a choice for us L)
>
> Any idea is welcome.
>
> Thanks in advance
>
> Zsolt
>
>
>
>
>
>

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------------------------------

Message: 3
Date: Thu, 4 Nov 2010 12:53:33 +0100
From: M?rton Zsolt <Marton.Zsolt at iqsys.hu>
Subject: SWIA - administrator forward
To: "SAP Workflow Users' Group" <sap-wug at mit.edu>
Message-ID:
    <92C25DF364C62443A7507663B3179C8CC501D7 at BPIMBX01.iqsys.telekom.intra>
Content-Type: text/plain;    charset="iso-8859-2"

Hi all,
Is there any possibility to implement customer codes during workitem
administrator forward in SWIA?
I have to update a customer table when a certain workitem is forwarded by an
administrator. 

Thanks in advance
Zsolt

------------------------------

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