How to handle PO Approval through lotus notes?[Scanned]

Wed Jul 8 10:46:14 EDT 2009

Hi Mike,

Thanks for writing back. You are very correct. The client does not wish
to buy additional SAP licenses. We also raised the issue of Non-SOX
complaint with the customer but they don't have budget to buy additional
licenses and one of the other reason they don't wish to buy licenses is
because there are about 500 approvers for the PO who do not use SAP at
all. So they don't want to invest in licenses as most of the approvers
won't be using SAP at all.

So what they are expecting is; these non SAP users( PO approvers ) get
an email in their lotus notes and they will approve it from within the
lotus notes.

As a last resort we are planning to implement inbound processing via
SO50 transaction. But we have many challenges of handling the exception
back and forth via email and as you said any custom is just going to be
messy one but guess have no much choice. 

Kind Regards,

VJ

Vijayendra Rao

SAP Consultant

Absoft Limited

Tel: +44 (0)1224 707088

Fax: +44 (0)1224 707099

Email: vrao at absoft.co.uk <mailto:vrao at absoft.co.uk> 

Web: www.absoft.co.uk <http://www.absoft.co.uk/> 

Unlocking your business potential with SAP(r) Software Solutions

Absoft is a SAP(r) Business Partner providing:

- strategic advice

- full implementation services

- system development and upgrades

- system and user support

- training

________________________________________________

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Don, Aberdeen, AB22 8GT.

________________________________

From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf
Of Mike Pokraka
Sent: 08 July 2009 15:36
To: SAP Workflow Users' Group
Subject: RE: How to handle PO Approval through lotus notes?[Scanned]

Hi VJ,

Perhaps the lack of replies is because it sounds like an attempt to get
around licenses. What's wrong with just creating users? There are
cheaper licenses available for this type of user. 

You can receive and process inbound emails, but any custom solution you
build is going to have a hard time with audits. Think about security &
how easy it is to forward mails or forge email addresses. 

Cheers,
Mike

________________________________

From: Vijayendra Rao (Absoft) <vrao at absoft.co.uk>
Sent: 08 July 2009 14:03
To: SAP Workflow Users' Group <sap-wug at mit.edu>
Subject: RE: How to handle PO Approval through lotus notes?[Scanned]

Hi Guys,

Any idea on my question? Even some pointers will help.

Kind Regards,

VJ

Vijayendra Rao

SAP Consultant

Absoft Limited

Tel: +44 (0)1224 707088

Fax: +44 (0)1224 707099

Email: vrao at absoft.co.uk <mailto:vrao at absoft.co.uk> 

Web: www.absoft.co.uk <http://www.absoft.couk/> 

Unlocking your business potential with SAP(r) Software Solutions

Absoft is a SAP(r) Business Partner providing:

- strategic advice

- full implementation services

- system development and upgrades

- system and user support

- training

________________________________________________

The information in this e-mail is confidential and for use by the
addressee(s) only. It may also be privileged. Please advise the sender
by telephone on +44 (0)1224 707088 if this message has been sent in
error to the wrong address and delete the message from your computer:
You may not copy or forward it, or use or disclose its contents to any
other person. We acknowledge that e-mail is not an entirely secure
medium of communication and you should be aware of this when replying.
We do not accept any liability or responsibility for (1) changes made to
this email after it was sent, or (2) viruses transmitted through this
email or any attachment. Absoft Limited, a company registered in
Scotland (Registered No. 129581) and having its registered office at
Davidson House, Campus 1, Aberdeen Science & Technology Park, Bridge of
Don, Aberdeen, AB22 8GT.

________________________________

From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf
Of Vijayendra Rao (Absoft)
Sent: 07 July 2009 10:57
To: SAP Workflow Users' Group
Subject: How to handle PO Approval through lotus notes?[Scanned]

Hi Guys,

We are stuck up in a design issue and would like your valuable inputs on
how to handle this situation.

Problem statement:

We need to implement a PO approval workflow for one of our client. The
users who will be approving or rejecting the PO are not SAP users and
hence do not have a SAP user id. So we cannot send the work item to the
users as they don't have a sap user id. 

My Question:

In this scenario how do we handle the approval flow? We can send the
users an email from the workflow as the email ids will be maintained in
a Z table. I mean email to the non sap users. But how do we physically
approve or reject the PO. Is there a way to get the signal back from the
user via email? 

System:

Our client is on ECC 5.0 version. 

Kind Regards,

VJ

Vijayendra Rao

SAP Consultant

Absoft Limited

Tel: +44 (0)1224 707088

Fax: +44 (0)1224 707099

Email: vrao at absoft.co.uk <mailto:vrao at absoft.co.uk> 

Web: www.absoft.co.uk <http://www.absoft.co.uk/> 

Unlocking your business potential with SAP(r) Software Solutions

Absoft is a SAP(r) Business Partner providing:

- strategic advice

- full implementation services

- system development and upgrades

- system and user support

- training

________________________________________________

The information in this e-mail is confidential and for use by the
addressee(s) only. It may also be privileged. Please advise the sender
by telephone on +44 (0)1224 707088 if this message has been sent in
error to the wrong address and delete the message from your computer:
You may not copy or forward it, or use or disclose its contents to any
other person. We acknowledge that e-mail is not an entirely secure
medium of communication and you should be aware of this when replying.
We do not accept any liability or responsibility for (1) changes made to
this email after it was sent, or (2) viruses transmitted through this
email or any attachment. Absoft Limited, a company registered in
Scotland (Registered No. 129581) and having its registered office at
Davidson House, Campus 1, Aberdeen Science & Technology Park, Bridge of
Don, Aberdeen, AB22 8GT.

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