Solution Manager - Workflow for Document Management

[Cristiana D'Agosto]

Thanks Flavio and Gavin, at least I have a starting point now.

Gavin, have you implemented this sort of 'workflow' before? If yes, please 
feel free to share any pain points!

Much thanks and regards,

Cristiana
_________________________________
Cristiana d'Agosto
IBM Global Business Services
Mobile:  +61 417 927 224
cristiana.dagosto at au1.ibm.com



"Gavin Mooney" <gavinmooney at gmail.com> 
Sent by: sap-wug-bounces at mit.edu
08/02/2008 08:02 AM
Please respond to
"SAP Workflow Users' Group" <sap-wug at mit.edu>


To
"SAP Workflow Users' Group" <sap-wug at mit.edu>
cc

Subject
Re: Solution Manager - Workflow for Document Management






Cristiana,

For approvals and authorisations in Solution Manager you should use
the status of the document and digital signatures. There is a standard
"workflow" in which you can configure the sequence of statuses and the
profiles of which users can put the document in each status. This
isn't a workflow like we all know and love, it's more of a status
schema, but that's what the Solution Manager folks call it anyway.

The SPRO path to configure the document statuses is:
SAP Solution Manager > Configuration > Scenario-specific
configurations > Scenario independent configuration > Document
management > Document status

and

Scenario independent configuration > Digital signature > Signature 
strategy.

You should be able to work things out from the SPRO documentation.

I know you can customise the system to send emails automatically when
service calls are attributed to users, but I don't know if this is
possible for document status changes.

Regards,
Gavin

2008/2/7, Flavio Oliveira <oliveiraflavio at hotmail.com>:
>
>  Hi Cristiana:
>
>  You will probably have to work with BADI's.
>
>  Check the Enhancement Spot "SOLAR_DOCUMENT_EXITS". You get there every 
time
> you save a document.
>
>  There you have some interesting atributes:
>
>  I_LOIO - Logical document
>  I_PHIO - Phisical document
>  That are the SOLMANDOC object key and you can raise the event yourself.
>
>  This can solve the problem of start workflow, but you still have the
> problem of control the user authorization. I could not find any object 
to
> check if the user can change the atribute for some specific value. This 
can
> be a problem, I think.
>
>  Regards,
>  Flávio.
>
>  ________________________________
>  To: sap-wug at mit.edu
> Subject: Solution Manager - Workflow for Document Management
> From: cristiana.dagosto at au1.ibm.com
> Date: Wed, 6 Feb 2008 11:03:31 +1100
>
>
>
> Hi all,
>
> Solution Manager is new territory for me, and I am wondering if there is
> anyone in the SAP-WUG that can give some insight as to where to start on
> this one.
>
> I need to build a very simple workflow for Document Management in 
Solution
> Manager.
>
> Basically there is a user that is responsible for Creating the document 
and
> another user responsible for 'approving' the document. When the creator 
of a
> new document in the Proj. Documentation Tab creates a document and 
changes
> the status, the workflow is to be triggered and send an email to the 
person
> responsible for approving the document.
>
> I don't know how to trigger an event under this scenario. I checked SWEL 
and
> nothing is published.
>
> I noticed that there is an object type called SOLMANDOC - I have no idea 
if
> this is the one i need to use and i have no idea as to how to trigger a
> workflow in Solution Manager...
>
> I have posted a question in the SDN Solution Manager Forum as well. 
Perhaps
> there is some SolMan configuration that can be done so emails are sent 
when
> the status of a document changes?
>
> Any help will be greatly appreciated!
>
> Thanks and regards,
>
> Cristiana
> _________________________________
> Cristiana d'Agosto
> IBM Global Business Services
> Mobile:  +61 417 927 224
> cristiana.dagosto at au1.ibm.com
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