SU01 and Infotype 0105/subtype 0010

Thu May 24 08:25:40 EDT 2007

Hi,
Do we need to have a user id for all the employees in the system?

For example consider a set of contractual employees. They can be the
employees who work for the company and have a valid email id but do not have
direct access to the SAP system. In these cases the email ids have to be
maintaned in 0105 without any choice (as they dont have a user id).

Any HR workflow involving these employees as email recipients will have to
use 0105 record as the base. Hence using 0105 would be a better choice as
the 0105 record will exist for all the employees (irrespective of the user
ids)

Or do we have some other options to achieve this?

Thanks,
Prasath N

On 5/24/07, Claude Bourque <cbourque at bank-banque-canada.ca> wrote:
>
>  Cristiana,
>
> Here at the Bank, the group maintaining SU01 decided, long before
> workflow, that they would NOT maintain the email address on SU01 but the HR
> group did maintain IT0105. So, almost 1 year since go live, it's still the
> same: no SU01 address. Things work fine.
>
> Claude
>  -----Original Message-----
> *From:* sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] *On
> Behalf Of *Cristiana D'Agosto
> *Sent:* May 23, 2007 5:38 PM
> *To:* SAP Workflow Users' Group
> *Subject:* RE: SU01 and Infotype 0105/subtype 0010
>
>
> Hi Jocelyn,
>
> we are implementing HR.
>
> Would you recommend Patrick's approach (thanks Patrick) i.e. maintaining
> email addresses only in infotype 0105 and not in SU01? He suggested the I
> can get the email address from the hr infotype and in a send mail step I can
> pass the address directly from the wf container.
>
> I am just trying to figure out best practice - does SAP recommend
> maintaining the email address in IT0105 as well as in SU01? I like the idea
> of having it in SU01 because of the auto forwarding; but then I have to
> maintain it in 2 places - that said, internal email address rarely changes,
> so no huge deal to maintain once the data is populated.
>
> Any other arguments for maintaining the email address in both places?
>
> Thanks and regards
>
> Cristiana
> _________________________________
> Cristiana d'Agosto
> IBM Global Business Services
> Mobile:  +61 417 927 224
> cristiana.dagosto at au1.ibm.com
>
>
>   *"Dart, Jocelyn" <jocelyn.dart at sap.com>*
> Sent by: sap-wug-bounces at mit.edu
>
> 23/05/2007 05:53 PM   Please respond to
> "SAP Workflow Users' Group" <sap-wug at mit.edu>
>
>    To
> "SAP Workflow Users' Group" <sap-wug at mit.edu>  cc
>   Subject
> RE: SU01 and Infotype 0105/subtype 0010
>
>
>
>
> Cristina,
>
> If you don't have HR it's enough to maintain SU01.
> If you have HR you will need 105/0010 for other purposes anyway so it
> should be maintained.
>
>
> Regards, *
> Jocelyn Dart*
> Senior Consultant *
> SAP Australia Pty Ltd.*
> Level 1/168 Walker St.
> North Sydney
> NSW, 2060
> Australia
> T   +61 412 390 267
> M   + 61 412 390 267
> E   jocelyn.dart at sap.com *
> **http://www.sap.com* <http://www.sap.com/>
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> ------------------------------
> *From:* sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] *On
> Behalf Of *Cristiana D'Agosto*
> Sent:* Wednesday, 23 May 2007 9:43 AM*
> To:* SAP Workflow Users' Group*
> Subject:* SU01 and Infotype 0105/subtype 0010
>
>
> Hi all,
>
> we are using ECC 6.0 and implementing ESS/MSS and several HR related
> workflows.
>
> Based on what I have read in SAP-WUG and SDN, my understanding is that the
> recommended approach to send emails to Lotus Notes or Outlook is to use
> transaction SO16 (Shared Office Settings), tab Mail Sy.Grp and set it to
> "Send to home address of users". That way, e-mails will be sent to the
> user's default communication type and address in their user master. The
> workflow will send an e-mail to an User ID, and if the user's default e-mail
> address is filled in and default communication type 'INT' set in the User
> Master, all emails are automatically redirected to the email address.
>
> My understanding is that many more programs/routines/functions use the
> user master e-mail address than infotype 0105/subtype 0010 and I did read
> somewhere that the best approach is to make sure they are updated in synch
> i.e. SU01 and IT0105/0010.
>
> Can someone explain to me if we still need to maintain the e-mail address
> in infotype 0105/subtype 0010? If we maintain SU01 and set all up as
> described above, do we still need to maintain infotype 0105/subtype 0010? If
> yes, why do we need that? Assume that we do not want to send emails to the
> SAP Office, only to Lotus Notes/Outlook.
>
> Much thanks and regards,
>
> Cristiana
> _________________________________
> Cristiana d'Agosto
> IBM Global Business Services
> Mobile:  +61 417 927 224
> cristiana.dagosto at au1.ibm.com
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