ECC 6.0 -- Deleting workflow items in Business Workplace

[Paul Vlasveld]

All,
There are 2 methods for changing the work items in ECC6. One method is
supported by SAP and the other one is not. We do use the required
authorizations to only allow specific users to change work items.

Method 1: -- I could not find this in the SAP help.
This is what SAP told me:
You can still logically delete the work items but now via the following
steps:
1. Click on the 'Display' button in the toolbar
2. If you have 'technical view' set in your personal settings for work
item display then you will have all of the options to change the work
item.
3. Now from the menu, click Edit=> change the first time you click
display of a work item in SWBP...each time after that you will be
brought to the change screen automatically, until you go out of SWBP.

To switch on the technical settings:
1. SWBP
2. Menu>settings
3. Workflow settings
4. personal settings
5. In the Views section, select technical view for work item display.

Method 2:  Unsupported by SAP
We modified the "more functions" selection on the toolbar and added the
'Change work item" back in following the reverse of note 836317.
This works as well, but does not involve the complexity of method
1.(KISS principle)

Paul



-----Original Message-----
From: Mike Pokraka [mailto:asap at workflowconnections.com] 
Sent: Wednesday, September 27, 2006 1:24 AM
To: SAP Workflow Users' Group
Subject: RE: ECC 6.0 -- Deleting workflow items in Business Workplace

Hi Paul,
Changing work items is an admin function that users should never have
had
access to! Any security audit will show required auths up as critical.
As
such I wouldn't be surprised if the functionality to change it from SBWP
has gone away in ECC6.

Do you get the option from your ID? If your users do as Kjetil
suggested,
but via the tech WI display, do they get the change option?

Going back to my earlier comment, users should NEVER be allowed to
change
WI's in this fashion. In that screen you can change container elements
and
all sorts, which effectively trashes any audit function that workflow
may
have. If users need to do this as part of the process, then give them a
decision option, or let someone with an admin role delete it. Or write a
small maintenance txn where you can at least control WHAT they are
allowed
to delete.

Cheers,
Mike


On Tue, September 26, 2006 18:06, Paul Vlasveld wrote:
> Alon,
> I have attached a file which shows the difference in the menu
selection
> in the SWBP-Inbox transaction between 4.7 and ECC 6.0.
>
> In 4.7 the user is able to go to the more functions selection to
change
> the workitem.  In this selection , the user is able to delete the item
> or change it.
>
> In ECC6.0, the user is only able to change the work item description
> from the more functions selection in the SWBP-Inbox
>
> I think it is authorization related, but I cannot figure out with auth
> object it is. I think in ECC 6.0 the auth object for changing the
> workitem has changed.
>
> Paul
> -----Original Message-----
> From: Alon Raskin [mailto:araskin at 3i-consulting.com]
> Sent: Monday, September 25, 2006 12:32 PM
> To: SAP Workflow Users' Group
> Subject: RE: ECC 6.0 -- Deleting workflow items in Business Workplace
>
> Paul,
>
> Can you elaborate? How were users logically deleting their work items
> before the upgrade?
>
>
> Alon Raskin
> e: araskin at 3i-consulting.com <mailto:araskin at 3i-consulting.com>
> p: +1 207 409 4983
> f:  +1 806 403 4983
>
>
> ________________________________
>
> From: sap-wug-bounces at mit.edu on behalf of Paul Vlasveld
> Sent: Mon 9/25/2006 14:34
> To: sap-wug at mit.edu
> Subject: ECC 6.0 -- Deleting workflow items in Business Workplace
>
>
>
> We just upgraded from R/3 4.7 to ECC 6.00 and we noticed that the
> functionality in the workflow has changed.  We can no longer change
> workitems to logically delete them.
>
> How can the users delete work items from their inbox in ECC 6.0?  We
had
> tested all other functions in the workflow but this.
>
>
>
> Thanks
>
> Paul
>
>
>
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