Restrictions on Substitution in SBWP

[Susan R. Keohan]

In the good ol' R/3 days, a substitute could only *process* a workitem if they had the appropriate 
Basis authorizations.  For example, if the workitem involved Changing an Invoice, and the substitute 
only had authorizations to Display an Invoice, then they would get an error message.   So your 
authorizations can really be your friend, by prohibiting users from completing workitems they have 
no business completing.

You may also be able to use Substitute Profiles to allow/prohibit users from acting on certain types 
of workitems, but I have only read about this.

We also have the requirement to only allow people to select certain other people for their 
substitutes, but this is not met in standard SAP... I believe Jocelyn suggested looking at 
SAP_WAPI_SUBSTITUTE_MAINTAIN as a place to start, if we determined we needed to do a core mod.

Too bad SAP doesn't already have this functionality in place, because the topic has been talked 
about quite a bit... Seems like it's a *real* requirement for quite a lot of people...

prasath natesan wrote:

> Hi Albina,
> Thanks for that quick response. That should be a good idea. But i read 
> in some of the old archives of WUG that substitution overrides the 
> concept of possible agents itself. i.e a person can execute the workitem 
> even if he is not a possible agent as he exceutes the workitem under the 
> original user's access(below link for your reference). In such a case 
> will he be restricted from executing the workitem by making him as an 
> excluded agent?
>  
> http://mailman.mit.edu/pipermail/sap-wug/2003-August/010241.html
>  
>  I have been googling around for this and found a function module - 
> RH_SUBSTITUTION_MAINTAIN which is used to maintain substitutes. Any idea 
> on usage of this function module? Will it be possible to customize this 
> function module and use it for my requirements?
> 
>  
> 
> Albina Fernando 
> 	
> <albinafernando at gmail.com <mailto:albinafernando at gmail.com>> to sap-wug
> 
> 	 More options 	  11:22 am (22 minutes ago)
> 
> hi Prasanth,
>  
>   In a Workitem or in a particular task , we have the option of Excluded 
> agents. You can exclude the agents that you don't want to view/execute 
> the Workitem. You will need to create a Container element and populate 
> it with the list of agents who are not authorized to view/execute the 
> work item and then pass this Container element in the Place where it 
> says Excluded agents.
>   Through the Maintain Substitute option in SBWP, you won't be able to 
> do that.
>  
> Thanks
> Albina
>  
> 
> 
> ------------------------------------------------------------------------
> 
> _______________________________________________
> SAP-WUG mailing list
> SAP-WUG at mit.edu
> http://mailman.mit.edu/mailman/listinfo/sap-wug

-- 
Susan R. Keohan
SAP Workflow Developer
MIT Lincoln Laboratory
244 Wood Street
LI-200
Lexington, MA. 02420
781-981-3561
keohan at ll.mit.edu