Workflow log - restrict access

[Gavin Mooney]

Hi Neil,

Thanks for the suggestion. Our requirement is similar to yours in that
some workflows will contain client data that other areas of the
company shouldn't be able to see.

I hadn't thought about structural auths. I see that you can assign
specific workflows and tasks to the profiles, but if a person doesn't
have a particular workflow in their profile, what does that mean?
Would it stop them from displaying the log for that workflow? LIkewise
if they didn't have a particular task in their profile would it stop
them from displaying work items based on that task?

While we would like to limit access to the entire log to a certain
group of users (on a WF by WF basis), what we really need to avoid is
someone going to the log and looking at the contents of the
containers.

Thanks and regards,
Gavin

2006/5/26, Neil Thomas <dneilthomas at gmail.com>:
>
> HI Gavin,
>
> Had a similiar issue implementing a HR Sickness Absence workflow and for
> obvious reasons wanted to restrict the information within the workflow log.
> We were on a 4.6C system and we could not find a way of restricting the
> entire log to certain groups of users.
> What we did use, after advice from Jocelyn Dart, was that standard security
> profiles and structural auths limited the information people see within work
> items long description but NOT the short desciption.  So we has pretty
> generic/high level short text and the more meaningful info was in the long
> description.
>
> Hope this helps.
>
>
> On 5/25/06, Gavin Mooney <gavinmooney at gmail.com> wrote:
> >
> Hi all,
>
> We would like to limit users' access to the workflow log so that only
> approved users can access it, and even then they can only see it for
> certain workflow templates. For example the finance team would only
> have access to display the log for "the finance workflows" (a group we
> would define).
>
> I have seen authorization object S_WF_WI but I don't think it helps us
> in this case. Has anyone faced this requirement before or have any
> ideas? We're on 620.
>
> Thanks,
> Gavin
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> --
> Best Regards,
>
> Neil Thomas
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