Substitutions

[Mike Pokraka]

Hi Claude,
You will have to do some custom stuff here. If you're working with active
personal substitutes, then you have a lot of fun options. Look at table
HRUS_D2 which contains your subs.

The trick is knowing when to trigger it. I doubt there are change docs
against that table, so maybe a daily job might be necessary, or a
userexit/badi in the subst maintenance. No idea and no time to look
myself.

You could use WF to your advantage here: for the 'you have substitution
on' reminder, create a task with a latest end of the substitution end. It
will sit in the inbox of anyone is foolish enough to return to work a week
early, but will quietly disappear on the day substitution ends. A minor
paradox is that it will also be visible to the substitute but they must
just ignore it - or it can serve as a reminder/notice to the sub that they
are substituting.

For the second scenario, you can use a WI with a requested start of subst
end minus two days that sends a mail.

The possibilities are endless...
Cheers,
Mike Pokraka
Senior Consultant
Workflow Connections Ltd.
Mobile: +44 (0)7786 910 855

Claude Bourque wrote:
> Greetings WUGers
>
> We are on 4.7 R/3 Enterprise, Basis 6.2, EP 6.0 SP14.
>
> ESS is already up and running and we're adding MSS with UWL.
>
> We're setting up substitutions and I have 2 questions that came up
> during discussions with HR and Manager key users.
>
> 1. In Outlook, you get a reminder when you return if you let your "Out
> of Office Assisant" on. How can we mimic this in Workflow? That is, when
> the manager sets up substitution for 3 weeks of vacation but only takes
> 2.
> 2. On the receiving end, a manager completes another manager's work
> items because of an extended leave. If the leave was estimated at 1
> month but gets prolonged, the replacement manager will "stop" receiving
> the WF items after a month. This time, we're looking for a reminder
> saying "you're stint as a substitute will expire on ..."
>
> Any ideas?
>
> Thanks.
>
> Claude Bourque
> SAP Consultant
> Phone:   (613)782-7697
> Cell #:    (613)867-6621
>
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