Outlook integration with SAP

Mon May 23 12:16:51 EDT 2005

Hi Mike,
 Thanks for the response,
how to use/configure the standard desision task in UWL?
is there any doc avbl.
 -Krishna


 On 5/23/05, Michael Pokraka <wug.replies at workflowconnections.com> wrote: 
> 
> Hi,
> If you use a standard decision task in the UWL it shouldn't require any 
> GUI
> installation.
> Cheers
> Mike
> 
> --- Athur Krishna <athur.krishna at gmail.com> wrote:
> 
> > HI Partha,
> > I'm also implementing UWL in portals.I have understood the whole part, 
> but
> > can you let me know how your portals team achived approving workitems
> > without using SAP GUI installed in the client. I mean generally approval
> > takes the user to R/3, I have established an SSO from portal so that the
> > user will not be asked for password again.
> > but my problem is some approvers might really not have SAP GUI installed 
> in
> > the system, but still need to approve.
> > Thanks
> > -Krishna
> >
> > On 5/19/05, Chatterjee, Partha (US - San Ramon) <
> pchatterjee at deloitte.com>
> > wrote:
> > >
> > > Hi Jocelyn,
> > >
> > > Thanks for the response. This is exactly what I implemented at my last
> > > client. I sent a hyperlink to Portals ivew of SBWP to Outlook (royal 
> pain
> > > putting a hyperlink in long text description in SAPscript!!!). I will 
> ask
> > > our portals guy about PCD.
> > >
> > > Hope all is well,
> > > Partha
> > >
> > > ________________________________
> > >
> > > From: sap-wug-bounces at mit.edu on behalf of Dart, Jocelyn
> > > Sent: Fri 5/20/2005 1:28 AM
> > > To: SAP Workflow Users' Group
> > > Subject: RE: Outlook integration with SAP
> > >
> > >
> > >
> > > Hi Partha,
> > >
> > > Most common approach I am seeing and recommendng with your setup as
> > > described ...
> > >
> > > Use RSWUWFML2 to send a hyperlink taking the user directly to the UWL
> > > inbox page in the portal using the PCD target (talk to a portals 
> person
> > > about the hyperlink format.
> > >
> > > Consider using collective email reminders - i.e. there is work there 
> to
> > > do - check your inbox - rather than individual reminders. Individual
> > > reminders can become spam-like over time.
> > >
> > > You can also go to a middle ground - e.g. use collective email 
> reminders
> > > based on certain tasks - e.g. there are "orders for you to process", 
> "HR
> > > work to do" etc. Good idea to use the UWL config to set up matching
> > > subviews - so that they can quickly filter the UWL list down to the
> > > appropriate work items.
> > >
> > > Another advantage of taking people to the portal is that it reinforces
> > > that this is where they should be doing their work - rather than going
> > > directly into R/3.
> > >
> > > You can also send both the hyperlink and R/3 GUI shortcuts if you wish
> > > so that those "experts" who do have SAPGUI access can login directly.
> > >
> > > Jocelyn
> > >
> > > -----Original Message-----
> > > From: sap-wug-bounces at MIT.EDU [mailto:sap-wug-bounces at MIT.EDU] On 
> Behalf
> > > Of Chatterjee, Partha (US - San Ramon)
> > > Sent: Friday,13 May 2005 5:01 AM
> > > To: SAP Workflow Users' Group
> > > Subject: Outlook integration with SAP
> > >
> > >
> > > Hi All,
> > >
> > > I have implemented various forms of Outlook integration before, 
> however,
> > > I am curious if the following is possible (we are on 4.7, will be
> > > installing UWL blah blah blah):
> > >
> > > 1) Send Workitem to Outlook (using RSWUWFML2 most likely)
> > > 2) Have a URL execute the R/3 transaction (via SAP Portal most likely)
> > > that drives you to the appropriate document data.
> > >
> > > Restrictions/Assumptions:
> > >
> > > 1) R/3 GUI will not be installed on the desktop where this Outlook
> > > message is sent.
> > >
> > > 2) Outlook will not be installed as an app inside of SAP Portals.
> > >
> > > Possible solution(?):
> > >
> > > 1) Since this transaction will originate in R/3, I will be inserting 
> the
> > > URL in the long text of the tasks in question. My guess is that one of
> > > the few ways of doing this would be to dynamically change the URL in
> > > Workflow via a method to contain the correct parameters for the
> > > underlying transaction code prior to the task which is meant to 
> executed
> > > in R/3.
> > >
> > > 2) This dynamically constructed URL will essentially be a custom iView
> > > of the backend R/3 transaction but with enough parameters to drive to
> > > the right transaction code + specific document record.
> > >
> > > Clients always seem to want this but without SAP on the desktop
> > > (otherwise we could just use RSWUWFML2 to send an executable 
> attachment)
> > > I don't think there is a straightforward way of doing this. And for 
> the
> > > most part they do not want to make Outlook an inside of Portal.
> > >
> > > Any thoughts or experience on doing this?
> > >
> > > With regards,
> > > Partha
> > >
> > >
> > >
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> 
> Michael Pokraka
> Workflow Connections Ltd.
> Tel.: +44 (0)7786 910 855
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