e-mail Addresses

[Soady, Phil]

my 2c
 
I think it reasonable to expect that I0105  is used in preference to USer master
to store certain info.
 
SAPconnect and other features don't assume a customer is using or should use HR.
 
So if I0105 is to be your preferred location to "Enter" the data,
why not automatically update the user master record via the appropriate BAPI using
one of the following -
change doc, WF event, T788z? dynamic event, user exit, BADI or daily synch job;
 
 
That way all tools that don't know HR arent affected.
No tricks in WFlow required. (and you save the processing time of 12000 lookups weekly )
 
I have used this approach at a couple of  customers.
 
eg ESS is used to allow the email address update in 105.
 
Just another idea...
 
Phil Soady
Senior Consultant
Business Technologies
SAP Australia
M  +61 (0) 412 213 079
E  phil.soady at sap.com
 
 
-----Original Message-----
From: SAP Workflow [mailto:Owner-SAP-WUG at MITVMA.MIT.EDU] On Behalf Of Van der Burg, Jeroen JA SITI-ITABEE
Sent: Friday,4 June 2004 5:59 PM
To: SAP-WUG at MITVMA.MIT.EDU
Subject: Re: e-mail Addresses
 
Hi Jocelyn, my two cents:
 
My preference is to create one task which retrieves the receivers' email, by preference from IT 0105 and if not available (temp staff) from the user master, and depending on a number of parameters (should the receiver be the employee, the supervisor of the employee, the manager or one of the different type of administrators as set up through the responsibilities).
 
In all workflows we have that generate emails (nearly all of them) we use this same task to define the receiver's address, so we only have one way how email addresses are retrieved (this makes it easy for the helpdesk to answer the 'why do I get this mail?' questions). All emails (currently 12000 on a weekly basis) are directly send to the external addresses.
 
 
Regards,
 
 
Jeroen
 
-----Original Message-----
From: Dart, Jocelyn [mailto:jocelyn.dart at sap.com]
Sent: 04 June 2004 09:38
To: SAP-WUG at MITVMA.MIT.EDU
Subject: Re: e-mail Addresses
 
 
My current preferred option is as follows:
Use transaction SO16 to send all email to the user's home address
Fill user master with default email address and default communication type INT
(e.g. can set up a program to fill this from HR - I think it may even do this automatically depending on config - ask an HR person....)
Always send to the SAP user id or HR object, and then it sends it to the email address anyway.
Jocelyn
 
-----Original Message-----
From: SAP Workflow [mailto:Owner-SAP-WUG at MITVMA.MIT.EDU] On Behalf Of Rejean Lee
Sent: Friday,4 June 2004 5:57 AM
To: SAP-WUG at MITVMA.MIT.EDU
Subject: Re: e-mail Addresses
 
 
I know that this is probably the wrong way to do it, but I am on 4.6C and I
use transaction SO36 to maintain the email address for the users.
 
-----Original Message-----
From: SAP Workflow [mailto:Owner-SAP-WUG at MITVMA.MIT.EDU] On Behalf Of
Richard Marut
Sent: Thursday, June 03, 2004 3:52 PM
To: SAP-WUG at MITVMA.MIT.EDU
Subject: e-mail Addresses
 
I have always performed my own lookups for an e-mail address against
infotype 0105 and/or the address maintenance portion of the user master in a
task prior to a send mail step. Is anyone aware of an automated way to
derive the address or do I still have to resort to adding my own code?
 
 
 
Richard.