Document Imaging & Workflow - rejecting work items

[Jody Chassereau]

Alan,
 
Sorry to bother you on this again, but could you confirm the following for
me on the 'Reject execution' function?  Now that it is an available
selection on asynchronous task steps, can I restrict this function to only
specific users?  It appears that once I make this available, any user can
then perform the Reject execution on that item in their Business Workplace.
Ideally I would like to limit it, but I don't see where it uses an
authorization object such as S_WF_WI like on other functions (change work
item, etc.).  Is my only option here to have the workflow check some
criteria of the person who performed the reject and then possible route it
back to them if they are not the ones who should do it?
 
Just wondering if you have any additional info or thoughts on this. There
are concerns here about people deleting work items from their Inbox for the
wrong reasons.  Thank you.
 
Jody Chassereau
drcakes at hotmail.com
 
 
>From: "Rickayzen, Alan" <alan.rickayzen at sap.com>
>Reply-To: SAP Workflow Users' Group <SAP-WUG at MITVMA.MIT.EDU>
>To: SAP-WUG at MITVMA.MIT.EDU
>Subject: Re: Document Imaging & Workflow - rejecting work items
>Date: Tue, 18 Sep 2001 15:58:34 +0200
>
>Jody,
>Note 436149 will fix it. There's a work-around described in the note too.
>Alan
>
>-----Original Message-----
>From: Jody Chassereau [mailto:drcakes at hotmail.com]
>Sent: Montag, September 17, 2001 1:24 PM
>To: SAP-WUG at MITVMA.MIT.EDU
>Subject: Re: Document Imaging & Workflow - rejecting work items
>
>
>Alan,
>
>I can't see how to select this option on my workflow step.  It seems like
>it's because it is an asynchronous task with a terminating event.  Can this
>not be used here?
>
>Thanks...
>Jody Chassereau
>drcakes at hotmail.com
>
>
> >From: "Rickayzen, Alan" <alan.rickayzen at sap.com>
> >Reply-To: SAP Workflow Users' Group <SAP-WUG at MITVMA.MIT.EDU>
> >To: SAP-WUG at MITVMA.MIT.EDU
> >Subject: Re: Document Imaging & Workflow - rejecting work items
> >Date: Mon, 17 Sep 2001 13:04:45 +0200
> >
> >Hi Judy,
> >If you have a step in your workflow where know that the users will
> >occasionaly need to reject processing (e.g. duplicate scanned documents)
> >you
> >can set the "processing can be rejected" flag in the workflow step.
> >
> >This does two things:
> >1. New button "reject" appears in the work item display.
> >2. New path appears in the workflow which is followed when the reject
> >button
> >is pressed.
> >
> >This allows follow-up activities to take place before the flow terminates
> >(such as a mail to the initiator) when the work item is rejected.
> >
> >You'll find this simpler and less drastic than cancelling the work item.
> >However you will need to let your users know how to access the "reject"
> >button because it is not available in the Business Workplace menu or the
> >Workflow Toolbox.
> >
> >Timbo's suggestion has the advantage that it can be used with any
>workflow
> >without changing the workflow definition.
> >
> >Kind regards,
> >Alan Rickayzen
> >http://service.sap.com/webflow
> >
> >
> >-----Original Message-----
> >From: phillips, tim [mailto:tim.phillips at SERuk.com]
> >Sent: Freitag, September 14, 2001 10:53 AM
> >To: SAP-WUG at MITVMA.MIT.EDU
> >Subject: Re: Document Imaging & Workflow
> >
> >
> > > Jody:
> > > I will ask one workflow-related question on this: what is the best
> > > way to deal with incoming image work items in an SAP inbox that are
> > > determined unnecessary to process into R/3?  I know I can delete them
> > > as an administrator, but that doesn't seem practical - and the users
> > > cannot delete a work item not completed.  I don't think there is a
> > > Wait for event step that would help here to terminate the workflow.
> > > I could only think of a Latest End deadline to finally get rid of
> > > something after a period of time, but I don't think that will meet
> > > their needs as well.  Any ideas on this?  I think the task is based
> > > off the standard TS30001128 for the IMAGE object, I believe.
> >
> >Timbo:
> >I hope I'm not suggesting the obvious here;
> >you can delete workitems from the inbox
> >(at least from the point of view of being
> >able to see them) by highlighting the item
> >then selecting:
> >
> >Workitem --> Additional Functions --> Change
> >
> >From that screen, there's a button to
> >delete the workitem logically.
> >
> >All users should be able to do this,
> >unless you have revoked their access rights.
> >
> >If you want to delete workitems that have
> >been around for a certain period of time
> >and are, hence, judged to be obsolete,
> >your best bet is to schedule a periodic archiving
> >job (transaction SARA) that will select those
> >created before date xx.yy.zzzz.
> >
> >This is much more preferrable to deleting
> >entries from SWWWIHEAD directly.
> >
> >Regards,
> >
> >Tim
>
>
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