Workflow Mail to have information outside....

Tue Sep 18 00:00:23 EDT 2001

Hello Jody,

                      Thanks for the quick response - my problem is in the
same step, the value is not consistent.
        At the Approve/Reject step (when work item ID 552090 was executed)
where I tried to display the
        &_WORKITEM.EXECUTEDBYUSER.NAME& (as in the parameter and in the
message content), both were
        coming out as 'workflow' instead of the approver's name.   Yet when
we tried to view the details of the
        WORKITEM through the drill down (in SWI1), that field is holding the
correct name of the approver I
        want to display.   This was included in the document I enclosed
last.

                       You suggested to move the value into another new
field and my question is if you cannot pick
        up the correct value, no matter where you display, the outcome is
incorrect.     Have you actually viewed
        the content of the field in the ApproveReject step   ?

        Regards,
        Roland Chan.

> -----Original Message-----
>> From: Jody Chassereau [SMTP:drcakes at hotmail.com]
> Sent: 18 September, 2001 12:48 PM
> To:   SAP-WUG at MITVMA.MIT.EDU
> Subject:      Re: Workflow Mail to have information outside....
>
> Roland,
>
> I reviewed your document on the problem you are having with capturing the
> 'executed by' information for your use in a mail message.  I have also
> developed a workflow for T&E and had run into similar issues when trying
> to
> capture the userid of the actual approver.
>
> The problem I had was that I wanted to have a background step after the
> Approve/Reject that checked the actual approver to make sure they were
> valid
> (in case someone had performed substitution in the Business Workplace).
> When I kept checking the 'executed by' data, the userid was WF-BATCH.
> Apparently once the background step had begun, the userid in the previous
> step was no longer available in that system field.
>
> So, here is what I recommend:  In the binding of the Approve step, move
> _Workitem (Standard work item) into a new container element (let's say
> &WorkItemSave&).  Define this container element in the workflow with obj.
> type WORKINGWI.  This way, the work item data is stored in a separate area
> and will not be changed unless you overwrite it.  Then when you have a
> later
> step that needs to use the data, you can pass in
> &WorkItemSave.EXECUTEDBYUSER.NAME& and it should have the actual approver
> info.
>
> I didn't quite follow your question on how the name formats, but maybe
> this
> will give you something to work with.  I hope this helps you out.
>
> Jody Chassereau
> drcakes at hotmail.com
>
>
> >From: "Roland Chan (EPA)" <Roland.Chan at ericsson.com.au>
> >Reply-To: SAP Workflow Users' Group <SAP-WUG at MITVMA.MIT.EDU>
> >To: SAP-WUG at MITVMA.MIT.EDU
> >Subject: Re: Workflow Mail to have information outside....
> >Date: Tue, 18 Sep 2001 11:12:38 +1000
> >
> >Hi Mark,
> >
> >              Please find the details of the analysis of the workflow
> using
> >SWI1 as attached.   The container information was displayed when work
> item
> >ID 552090 was executed.   You can see that the _Decision_parameter 3 was
> >holding the value 'workflow' instead of 'Donna Lee Light' being the
> >approver.    Yet when you looked into the workitem details by drilling
> >down,
> >&_WORKITEM.EXECUTEDBYUSER.NAME& is actually holding 'Donna Lee Light' who
> >is
> >the approver of the travel.   And when you looked into the container
> >information when work it ID 552091 was executed (this time is a
> background
> >step (to change the status of travel record), the field is now holding
> >'workflow'.   This doesn't make sense.
> >
> >              Also in the workflow analysis, the approver name is
> displayed
> >correctly in the analysis.  Where does such information is coming from
> >('Donna light' instead of Donna Lee Light).      Please advise.
> >
> >Regards,
> >Roland Chan.
> >
> >  <<wfswi1.doc>>
> >
> >
> >
> >
> > > -----Original Message-----
> > > From: Mark Pyc Workflow [SMTP:pyc_workflow at hotmail.com]
> > > Sent: 18 September, 2001 12:08 AM
> > > To:   SAP-WUG at MITVMA.MIT.EDU
> > > Subject:      Re: Workflow Mail to have information outside....
> > >
> > > Hi Roland,
> > >
> > > The step where you have used &_WORKITME.EXECUTEDBYUSER.NAME& is not a
> > > background step is it? If so it would get executed by WF-BATCH and
> > > therefore
> > > may have a name like 'workflow'.
> > >
> > > Just checking,
> > > Mark
> > >
> > >
> > > >From: "Roland Chan (EPA)" <Roland.Chan at ericsson.com.au>
> > > >Reply-To: SAP Workflow Users' Group <SAP-WUG at MITVMA.MIT.EDU>
> > > >To: SAP-WUG at MITVMA.MIT.EDU
> > > >Subject: Re: Workflow Mail to have information outside....
> > > >Date: Mon, 17 Sep 2001 16:50:11 +1000
> > > >
> > > >Hello Mark,
> > > >
> > > >               Thanks for this - we are using 4.5B and in the field
> > > >selection
> > > >we can actually select this &_WORKITME.EXECUTEDBYUSER.NAME& field but
> >the
> > > >result coming out from the selection is the word 'workflow' instead
> of
> > > the
> > > >agent's name.     Has any other come across this and is there any
> > > >suggestion
> > > >?    Please advise.
> > > >
> > > >
> > > >         Regards,
> > > >         Roland Chan
> > > > > 03 9301 3523
> > > > > Ericsson Business Applications Team
> > > > > Level 38.29, 360 Elizabeth St
> > > > > Melbourne 3000
> > > > >
> > > > >
> > > > >
> > > > >
> > > > >
> > > > > -----Original Message-----
> > > > > From: Mark Pyc Workflow [SMTP:pyc_workflow at hotmail.com]
> > > > > Sent: 13 September, 2001 6:57 PM
> > > > > To:   SAP-WUG at MITVMA.MIT.EDU
> > > > > Subject:      Re: Workflow Mail to have information outside....
> > > > >
> > > > > Hi all,
> > > > >
> > > > > Further to that last reply I've just done a bit more testing. It
> >seems
> > > >in
> > > > > 4.6 you can simply use &_WORKITEM.EXECUTEDBYUSER.NAME& in
> >Notification
> > > > > text
> > > > > or binding if necessary. In 4.0 though I can't see that it is so
> > > easily
> > > > > available.
> > > > >
> > > > > A bit quick on the reply...
> > > > > Have fun,
> > > > > Mark
> > > > >
> > > > > _________________________________________________________________
> > > > > Get your FREE download of MSN Explorer at
> > > >http://explorer.msn.com/intl.asp
> > >
> > >
> > > _________________________________________________________________
> > > Get your FREE download of MSN Explorer at
> >http://explorer.msn.com/intl.asp
> ><< wfswi1.doc >>
>
>
> _________________________________________________________________
> Get your FREE download of MSN Explorer at http://explorer.msn.com/intl.asp

-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://mailman.mit.edu/pipermail/sap-wug/attachments/20010918/dbe985a7/attachment.htm