Workflow Mail to have information outside....

[Jody Chassereau]

Roland,
 
I reviewed your document on the problem you are having with capturing the
'executed by' information for your use in a mail message.  I have also
developed a workflow for T&E and had run into similar issues when trying to
capture the userid of the actual approver.
 
The problem I had was that I wanted to have a background step after the
Approve/Reject that checked the actual approver to make sure they were valid
(in case someone had performed substitution in the Business Workplace).
When I kept checking the 'executed by' data, the userid was WF-BATCH.
Apparently once the background step had begun, the userid in the previous
step was no longer available in that system field.
 
So, here is what I recommend:  In the binding of the Approve step, move
_Workitem (Standard work item) into a new container element (let's say
&WorkItemSave&).  Define this container element in the workflow with obj.
type WORKINGWI.  This way, the work item data is stored in a separate area
and will not be changed unless you overwrite it.  Then when you have a later
step that needs to use the data, you can pass in
&WorkItemSave.EXECUTEDBYUSER.NAME& and it should have the actual approver
info.
 
I didn't quite follow your question on how the name formats, but maybe this
will give you something to work with.  I hope this helps you out.
 
Jody Chassereau
drcakes at hotmail.com
 
 
>From: "Roland Chan (EPA)" <Roland.Chan at ericsson.com.au>
>Reply-To: SAP Workflow Users' Group <SAP-WUG at MITVMA.MIT.EDU>
>To: SAP-WUG at MITVMA.MIT.EDU
>Subject: Re: Workflow Mail to have information outside....
>Date: Tue, 18 Sep 2001 11:12:38 +1000
>
>Hi Mark,
>
>              Please find the details of the analysis of the workflow using
>SWI1 as attached.   The container information was displayed when work item
>ID 552090 was executed.   You can see that the _Decision_parameter 3 was
>holding the value 'workflow' instead of 'Donna Lee Light' being the
>approver.    Yet when you looked into the workitem details by drilling
>down,
>&_WORKITEM.EXECUTEDBYUSER.NAME& is actually holding 'Donna Lee Light' who
>is
>the approver of the travel.   And when you looked into the container
>information when work it ID 552091 was executed (this time is a background
>step (to change the status of travel record), the field is now holding
>'workflow'.   This doesn't make sense.
>
>              Also in the workflow analysis, the approver name is displayed
>correctly in the analysis.  Where does such information is coming from
>('Donna light' instead of Donna Lee Light).      Please advise.
>
>Regards,
>Roland Chan.
>
>  <<wfswi1.doc>>
>
>
>
>
> > -----Original Message-----
> > From: Mark Pyc Workflow [SMTP:pyc_workflow at hotmail.com]
> > Sent: 18 September, 2001 12:08 AM
> > To:   SAP-WUG at MITVMA.MIT.EDU
> > Subject:      Re: Workflow Mail to have information outside....
> >
> > Hi Roland,
> >
> > The step where you have used &_WORKITME.EXECUTEDBYUSER.NAME& is not a
> > background step is it? If so it would get executed by WF-BATCH and
> > therefore
> > may have a name like 'workflow'.
> >
> > Just checking,
> > Mark
> >
> >
> > >From: "Roland Chan (EPA)" <Roland.Chan at ericsson.com.au>
> > >Reply-To: SAP Workflow Users' Group <SAP-WUG at MITVMA.MIT.EDU>
> > >To: SAP-WUG at MITVMA.MIT.EDU
> > >Subject: Re: Workflow Mail to have information outside....
> > >Date: Mon, 17 Sep 2001 16:50:11 +1000
> > >
> > >Hello Mark,
> > >
> > >               Thanks for this - we are using 4.5B and in the field
> > >selection
> > >we can actually select this &_WORKITME.EXECUTEDBYUSER.NAME& field but
>the
> > >result coming out from the selection is the word 'workflow' instead of
> > the
> > >agent's name.     Has any other come across this and is there any
> > >suggestion
> > >?    Please advise.
> > >
> > >
> > >         Regards,
> > >         Roland Chan
> > > > 03 9301 3523
> > > > Ericsson Business Applications Team
> > > > Level 38.29, 360 Elizabeth St
> > > > Melbourne 3000
> > > >
> > > >
> > > >
> > > >
> > > >
> > > > -----Original Message-----
> > > > From: Mark Pyc Workflow [SMTP:pyc_workflow at hotmail.com]
> > > > Sent: 13 September, 2001 6:57 PM
> > > > To:   SAP-WUG at MITVMA.MIT.EDU
> > > > Subject:      Re: Workflow Mail to have information outside....
> > > >
> > > > Hi all,
> > > >
> > > > Further to that last reply I've just done a bit more testing. It
>seems
> > >in
> > > > 4.6 you can simply use &_WORKITEM.EXECUTEDBYUSER.NAME& in
>Notification
> > > > text
> > > > or binding if necessary. In 4.0 though I can't see that it is so
> > easily
> > > > available.
> > > >
> > > > A bit quick on the reply...
> > > > Have fun,
> > > > Mark
> > > >
> > > > _________________________________________________________________
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><< wfswi1.doc >>
 
 
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