[Dspace-general] what is your metadata workflow?

[Bram Luyten]

Pitching in a few descriptions of implemented workflows I've come across:

* *Adding full text after batch import of metadata*: Legacy metadata was
imported from an older system. After archiving these as items in the
repository, library staff worked on adding full-text and improving the
metadata, outside of the workflow process (= by editing the items).

* *Co-Author approval before archiving*: Every new submission needs to be
approved by co-authors that are included on the item. If they don't approve
by a certain timespan, it gets approved automatically. No administrator or
metadata editor in between, only co-authors from the institution, also
mentioned on the publication (implementation of this workflow required
customization)

* *Post-Archival validation after batch import*: items are automatically
imported in a batch process, and made public in the repository, with a
warning that the item is not (fully) validated yet. This warning disappears
after all authors (that are also institution members), "validate" the
automatically imported item in their My DSpace, after confirming that they
are effectively co-author on the item, as well as confirming or changing the
metadata. (implementation of this workflow required customization)

regards,

Bram Luyten

@mire - http://www.atmire.com

Technologielaan 9 - 3001 Heverlee - Belgium
533 2nd Street - Encinitas, CA 92024 - USA

http://www.togather.eu - Before getting together, get Tog at ther


2009/12/16 Hutchinson, Alvin <HUTCHINSONA at si.edu>

>  Alice, at the Smithsonian we have dovetailed the repository work in with
> another project: Institution-wide research bibliography. The Smithsonian
> Institution Libraries was asked to capture and make available a list of all
> research publications by Smithsonian staff a few years ago. This is for
> reporting purposes, PR and other reasons. Scholars are required to enter
> bibliographic data of their publications into a web form which the Libraries
> created but we try to pro-actively capture a lot of these via
> Zotero/RefWorks and the various publisher and online database sites.
>
>
>
> We have a number of electronic alerts set up on "canned" searches of the
> author affiliation field or general keyword: Smithsonian. But for those we
> are not able to capture automatically, the researcher is responsible
> (mandated, really) to enter the data by hand.
>
>
>
> After it is incorporated into the Smithsonian Research Bibliography, the
> library staff contact the author and ask for a digital version of the item.
> If there is one available, it is saved to our DSpace server and we export
> the corresponding bibliographic record. Long story short, we then bulk
> upload these things to the Repository.
>
>
>
> If you'd like more information, please feel free to contact me off list.
>
>
>
>
>
>
>
> Alvin Hutchinson
>
> Smithsonian Institution Libraries
>
> (202) 633-1031
>
> visit Smithsonian Research Online <http://research.si.edu/>
>
>
>
>
>
> -----Original Message-----
> From: dspace-general-bounces at mit.edu [mailto:
> dspace-general-bounces at mit.edu] On Behalf Of
> dspace-general-request at mit.edu
> Sent: Wednesday, December 16, 2009 12:02 PM
> To: dspace-general at mit.edu
> Subject: Dspace-general Digest, Vol 77, Issue 14
>
>
>
>
>
> Today's Topics:
>
>
>
>    1. what is your metadata workflow? (Platt, Alice)
>
>    2. Re: what is your metadata workflow? (Caryn Neiswender)
>
>    3. Re: what is your metadata workflow? (Helen F. Schmierer)
>
>
>
>
>
> ----------------------------------------------------------------------
>
>
>
> Message: 1
>
> Date: Tue, 15 Dec 2009 14:35:02 -0500
>
> From: "Platt, Alice" <a.platt at snhu.edu>
>
> Subject: [Dspace-general] what is your metadata workflow?
>
> To: "dspace-general at mit.edu" <dspace-general at mit.edu>
>
> Message-ID:
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> 21A0C78DF563664093951E8FFF2F900202658F21B1FD at SNHU-CCR-A.snhu.edu>
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> Content-Type: text/plain; charset="us-ascii"
>
>
>
> Hello,
>
>
>
> I'm curious to find out how other DSpace members are managing their
> workflow. We are considering not using the built-in DSpace workflow (for
> various reasons I will not detail here). The thinking is that we will batch
> import groups of items instead of doing one at a time.
>
>
>
> We have students who can write the basic metadata, and a digital content
> specialist who writes the more complex metadata such as abstract/keyword
> information.
>
>
>
> I would like to know if anyone else has a similar situation where two or
> more people are writing metadata without using the DSpace workflow - and if
> you are in that situation, can you describe your workflow to me? I'm trying
> to figure out the best arrangement.
>
>
>
> Thanks in advance!
>
>
>
> Alice Platt
>
> Digital Initiatives Librarian
>
> Shapiro Library
>
> Southern New Hampshire University
>
> 2500 North River Rd
>
> Manchester, NH 03106
>
> USA
>
>
>
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