[Dspace-general] what is your metadata workflow?

[Hutchinson, Alvin]

Alice, at the Smithsonian we have dovetailed the repository work in with another project: Institution-wide research bibliography. The Smithsonian Institution Libraries was asked to capture and make available a list of all research publications by Smithsonian staff a few years ago. This is for reporting purposes, PR and other reasons. Scholars are required to enter bibliographic data of their publications into a web form which the Libraries created but we try to pro-actively capture a lot of these via Zotero/RefWorks and the various publisher and online database sites.



We have a number of electronic alerts set up on "canned" searches of the author affiliation field or general keyword: Smithsonian. But for those we are not able to capture automatically, the researcher is responsible (mandated, really) to enter the data by hand.



After it is incorporated into the Smithsonian Research Bibliography, the library staff contact the author and ask for a digital version of the item. If there is one available, it is saved to our DSpace server and we export the corresponding bibliographic record. Long story short, we then bulk upload these things to the Repository.



If you'd like more information, please feel free to contact me off list.







Alvin Hutchinson

Smithsonian Institution Libraries

(202) 633-1031

visit Smithsonian Research Online<http://research.si.edu/>





-----Original Message-----
From: dspace-general-bounces at mit.edu [mailto:dspace-general-bounces at mit.edu] On Behalf Of dspace-general-request at mit.edu
Sent: Wednesday, December 16, 2009 12:02 PM
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Today's Topics:



   1. what is your metadata workflow? (Platt, Alice)

   2. Re: what is your metadata workflow? (Caryn Neiswender)

   3. Re: what is your metadata workflow? (Helen F. Schmierer)





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Message: 1

Date: Tue, 15 Dec 2009 14:35:02 -0500

From: "Platt, Alice" <a.platt at snhu.edu>

Subject: [Dspace-general] what is your metadata workflow?

To: "dspace-general at mit.edu" <dspace-general at mit.edu>

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            <21A0C78DF563664093951E8FFF2F900202658F21B1FD at SNHU-CCR-A.snhu.edu>

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Hello,



I'm curious to find out how other DSpace members are managing their workflow. We are considering not using the built-in DSpace workflow (for various reasons I will not detail here). The thinking is that we will batch import groups of items instead of doing one at a time.



We have students who can write the basic metadata, and a digital content specialist who writes the more complex metadata such as abstract/keyword information.



I would like to know if anyone else has a similar situation where two or more people are writing metadata without using the DSpace workflow - and if you are in that situation, can you describe your workflow to me? I'm trying to figure out the best arrangement.



Thanks in advance!



Alice Platt

Digital Initiatives Librarian

Shapiro Library

Southern New Hampshire University

2500 North River Rd

Manchester, NH 03106

USA



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