[Dspace-general] Library catalog/repository overlap

[Ingrid Mason]

Hi,

I have to disagree about subject access and controlled vocabulary being
compromised in IRs.  The subject metadata you put into an IR can
essentially be whatever is deemed fit for purpose, controlled or
uncontrolled.  We are using controlled vocabulary (research codes)
across the nation here in New Zealand - see nzresearch.org 

At Victoria University of Wellington we are using both the research
codes but also aim to utilise subject specific controlled vocabularies.
To wit we are using the CINAHL thesaurus for the theses and research
papers that come from our Graduate School of Nursing, Midwifery and
Health to enhance intellectual access to those resources.

The overlap of the catalogue and the IR for intellectual access is
inevitable.  If you want the most basic level of cataloguing information
then they are going to share: Author, Title, Publisher and Date.  That
that set of shared metadata might be turned into an efficient work flow
seems entirely fit.  I'm not sure why it would be helpful to have the
call number in an IR record when the item is online.  But it seems
helpful to be able to point to an item where it is available online from
a library catalogue record as they do for links to journals available
fulltext online.  

At Victoria University of Wellington we are continuing to catalogue
Master and Doctorate theses as per usual but now adding a link in the
catalogue record to the item in the repository.  

In terms of purpose, my personal opinion is that the library catalogue
and institutional repositories serve different purposes.  IRs if they
are open access open the metadata up for indexing by search engines and
harvesting by subject specific or open access research hubs.  They may
also offer an opportunity to add a controlled vocabulary that enhances
intellectual access in a way that is different, and complements the
library catalogue.  

But hey, so nice to see this debate online!

Much of the activity is going on behind the scenes and it helps to share
information.  I guess when federated search becomes more of a reality
for more large libraries with multiple repositories of metadata then
this debate will really heat up about where to apply your valuable
cataloguing/metadata attribution resources.  

Cheers, Ingrid

Digital Research Repository Coordinator
ResearchArchive at Victora: http://researcharchive.vuw.ac.nz 
Victoria University of Wellington
New Zealand = Aotearoa




-----Original Message-----
From: dspace-general-bounces at mit.edu
[mailto:dspace-general-bounces at mit.edu] On Behalf Of Swarna Bandara
Sent: Wednesday, 7 November 2007 4:52 a.m.
To: 'Susan Parham'; 'dspace'
Subject: Re: [Dspace-general] Library catalog/repository overlap


There will be an overlap between catalogue and IR records; this can not
be
prevented unless one is willing to compromise the subject access.
Meaning
when you catalogue a theses for an example, you will include subject
headings using a controlled vocabulary, where as with IR, this is not
possible. Subject access is only through key words.

I think at the last year's ETD conference National Library of Canada
made a
presentation on not including theses in the catalogue and saving that
they
made by doing so. There were concerns raised at this presentation about
limiting the subject access points.

Suppressing the catalogue to give way for IR again will compromise the
subject access. I know more libraries include in their catalogue entry
the
IR location of the item. So there is a link from the catalogue entry to
the
full text item, when ever it is available.

Hope this is helpful

Swarna Bandara
Head, Medical Library
ETD Coordinator/Mona Campus
Mona Campus
University of the West Indies
Kingston 7
Jamaica

--------------------------------------------------------------- 

-----Original Message-----
From: dspace-general-bounces at mit.edu
[mailto:dspace-general-bounces at mit.edu]
On Behalf Of Susan Parham
Sent: Tuesday, November 06, 2007 9:50 AM
To: dspace
Subject: [Dspace-general] Library catalog/repository overlap

I'm curious as to how other institutions handle overlap between their
catalog and repository item records.  The obvious collection example
is ETDs, though we have other local collections which also appear in
both our catalog and IR.

We have never included call numbers in our repository, but now that we
are changing our workflow to create catalog records directly from
repository records, some of our librarians want the inclusion of call
numbers (including for non-print items).  Does anyone else do this?

Additionally, how do others plan to handle duplicate records via a
next gen library search interface such as VuFind?  We have discussed
suppressing the catalog record in favor of the repository record
because it provides the full-text.  In such a scenario, the call
number of the print item would not then be available.

Your thoughts?

-- 
Susan Wells Parham
Digital Repository Architect
Georgia Institute of Technology
Library & Information Center
404-894-4522
susan.parham at gatech.edu
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