[Dspace-general] Library catalog/repository overlap

[Swarna Bandara]

Hi Susan & Ingrid

It is interesting to know that you do use LC headings for theses &
dissertations for IR and it is great that it can be done. I did not know
that this was possible and I think now I can see how it can be done.
However, it will involve a different workflow than we plan, as we will do
the self archiving, at least for now. We would not have the man power to
cover the task of subject metadata using LC which I believe must be done by
a librarian. We use LC in our library system and cross-walk form the
catalogue to IR can work without additional work. I have some things to work
out on the work flow. We are still at a very early stage of IR and theses
are not in the front line, because we have not been able to workout the
workflow that everybody can agree.

Ingrid I share your thoughts about the catalogue and IR serving different
purposes and IR complimenting the catalogue. Adding the call number even for
non print items can serve a purpose in that some users do search the
catalogue by call number, when they need the subject break down to follow? 

We at the University of the West Indies have a long way to go, so this
discussion is helpful to me as well.  

Swarna

------------------------------

-----Original Message-----
From: Susan Parham [mailto:susan.parham at gmail.com] 
Sent: Wednesday, November 07, 2007 1:43 PM
To: Swarna Bandara
Subject: Re: [Dspace-general] Library catalog/repository overlap

Hi Swarna,

Thanks for your reply.  Actually, we include the LC subject headings
in our IR as well, especially for our retrospective conversion of
theses & dissertations.  Actually, I should be more specific - we have
always included LC subject headings for the theses & dissertations
which we have converted from print and cross-walked from the catalog
into the IR.  Previously, we did not include the LC subject headings
from born digital ETDs because of our workflow, but we are now
changing that practice.  We will now have LC subject headings in our
IR for all of our ETDs -- both those born digital and the
retrospective conversions.

Because of this, suppressing the catalog record will not affect the
subject access.  But, if we don't include the call number in the IR
record, it may affect access to the print item!  The main reason we
are thinking of suppressing the catalog record is because with
metasearching, the user will retrieve the catalog record & the IR
record.  The 856 field in the catalog record will simply point to the
IR record.

Do you have any other thoughts?  Thank you for your comments - very helpful!

Susan

On Nov 6, 2007 10:51 AM, Swarna Bandara <swarna.bandara at uwimona.edu.jm>
wrote:
>
> There will be an overlap between catalogue and IR records; this can not be
> prevented unless one is willing to compromise the subject access. Meaning
> when you catalogue a theses for an example, you will include subject
> headings using a controlled vocabulary, where as with IR, this is not
> possible. Subject access is only through key words.
>
> I think at the last year's ETD conference National Library of Canada made
a
> presentation on not including theses in the catalogue and saving that they
> made by doing so. There were concerns raised at this presentation about
> limiting the subject access points.
>
> Suppressing the catalogue to give way for IR again will compromise the
> subject access. I know more libraries include in their catalogue entry the
> IR location of the item. So there is a link from the catalogue entry to
the
> full text item, when ever it is available.
>
> Hope this is helpful
>
> Swarna Bandara
> Head, Medical Library
> ETD Coordinator/Mona Campus
> Mona Campus
> University of the West Indies
> Kingston 7
> Jamaica
>
> ---------------------------------------------------------------
>
>
> -----Original Message-----
> From: dspace-general-bounces at mit.edu
[mailto:dspace-general-bounces at mit.edu]
> On Behalf Of Susan Parham
> Sent: Tuesday, November 06, 2007 9:50 AM
> To: dspace
> Subject: [Dspace-general] Library catalog/repository overlap
>
> I'm curious as to how other institutions handle overlap between their
> catalog and repository item records.  The obvious collection example
> is ETDs, though we have other local collections which also appear in
> both our catalog and IR.
>
> We have never included call numbers in our repository, but now that we
> are changing our workflow to create catalog records directly from
> repository records, some of our librarians want the inclusion of call
> numbers (including for non-print items).  Does anyone else do this?
>
> Additionally, how do others plan to handle duplicate records via a
> next gen library search interface such as VuFind?  We have discussed
> suppressing the catalog record in favor of the repository record
> because it provides the full-text.  In such a scenario, the call
> number of the print item would not then be available.
>
> Your thoughts?
>
> --
> Susan Wells Parham
> Digital Repository Architect
> Georgia Institute of Technology
> Library & Information Center
> 404-894-4522
> susan.parham at gatech.edu
> _______________________________________________
> Dspace-general mailing list
> Dspace-general at mit.edu
> http://mailman.mit.edu/mailman/listinfo/dspace-general
>
>



-- 
Susan Wells Parham
Digital Repository Architect
Georgia Institute of Technology
Library & Information Center
404-894-4522
susan.parham at gatech.edu