[bioundgrd] CAP Petitions for late add, late drop and change of status are now on-line

[Janice Chang]

To faculty and undergrad students:

Cap petitions for late add, late drop, and change of status are now online.  See below for more information and new petition fee structure.

For questions, please contact cap-help at mit.edu<mailto:cap-help at mit.edu>


Thanks,
Janice


Begin forwarded message:

Subject: CAP Petitions Announcements
Date: August 27, 2015 at 3:21:26 PM EDT


We have been waiting for 15 years to make this announcement: the major CAP petition forms--for Late Add, Late Drop, and Late Change of Status--are now online. No more paper forms!

Here are the details:
•        Students create a petition form from their My Forms page in Student Forms and Petitions.
•        They submit the form with their personal statement to me; if all is well, I forward it to the student’s advisor and the subject instructor.
•        Advisor and instructor type or paste a statement into the form and submit it back to me.
•        When both have responded, I assign the petition to the next CAP meeting date.
•        The CAP reviews the petition and I record the decision as before, but…
•        The next step is the biggest change…
•        Once I record the decision the student’s record is automatically updated (and charges assessed)!

Basic instructions are in the Petition section<http://web.mit.edu/acadinfo/cap/petitions/index.html> of the CAP website. Attached please find two Quick Guides that will show you what this looks like on-screen. As Faculty and administrators you can’t see the actual student view, of course, but once an advisee or student in your department creates a petition you’ll see it on your My Forms page. Administrators, you’ll be able to submit statements as proxies on behalf of your Faculty in their advising and/or instructing roles.

This process is already live, so please remove from your office and recycle any paper Late Add, Late Drop, and Late Change of Status forms you may have.

Other petitions, to Exceed a Credit Limit, Drop a Subject with a Grade of Incomplete, Continue on Light Load, etc. are still on paper and can be downloaded<http://web.mit.edu/acadinfo/cap/petitions/download.html> from the CAP website.

A second announcement: the CAP and the Registrar have agreed on a new petition fee structure beginning in 2015-16. A $25 filing fee will be charged to the student’s MITPAYaccount by the Registrar's Office for a petition approved by the CAP. Petitions approved with neglect<http://web.mit.edu/acadinfo/cap/petitions/decisions.html#approved> will be charged an additional $25 fine; a second approval with neglect incurs a fine of $50.

Let me know what questions arise from all of this. Thanks for sharing our excitement at taking this giant leap along the Student Information Systems roadmap.

Best wishes.

Stephen
_____________________
Stephen Pepper
Staff Associate, Academic Performance
MIT Office of Undergraduate Advising
  and Academic Programming
77 Massachusetts Avenue, Room 5-104
Cambridge, MA 02139 USA
telephone 617-253-4164  fax 617-253-7293



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