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<div>To faculty and undergrad students:</div>
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<div>Cap petitions for late add, late drop, and change of status are now online. See below for more information and new petition fee structure.</div>
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<div>For questions, please contact <a href="mailto:cap-help@mit.edu">cap-help@mit.edu</a></div>
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<div>Thanks,</div>
<div>Janice</div>
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<b>Subject: </b><b>CAP Petitions Announcements</b></div>
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<span style="font-family:'Helvetica'"><b>Date: </b></span><span style="font-family:'Helvetica'">August 27, 2015 at 3:21:26 PM EDT<br>
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<span style="font-size:11pt; font-family:Arial,sans-serif">We have been waiting for 15 years to make this announcement:<span class="x_Apple-converted-space"> </span><b>the major CAP petition forms--for Late Add, Late Drop, and Late Change of Status--are now
online. No more paper forms!</b></span></div>
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<span style="font-size:11pt; font-family:Arial,sans-serif">Here are the details:</span></div>
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<span style="font-size:11pt; font-family:Symbol"><span>·<span style="font-style:normal; font-variant:normal; font-weight:normal; font-size:7pt; line-height:normal; font-family:'Times New Roman'"> <span class="x_Apple-converted-space"> </span></span></span></span><span style="font-size:11pt; font-family:Arial,sans-serif">Students
create a petition form from their My Forms page in Student Forms and Petitions.</span></div>
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<span style="font-size:11pt; font-family:Symbol"><span>·<span style="font-style:normal; font-variant:normal; font-weight:normal; font-size:7pt; line-height:normal; font-family:'Times New Roman'"> <span class="x_Apple-converted-space"> </span></span></span></span><span style="font-size:11pt; font-family:Arial,sans-serif">They
submit the form with their personal statement to me; if all is well, I forward it to the student’s advisor and the subject instructor.</span></div>
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<span style="font-size:11pt; font-family:Symbol"><span>·<span style="font-style:normal; font-variant:normal; font-weight:normal; font-size:7pt; line-height:normal; font-family:'Times New Roman'"> <span class="x_Apple-converted-space"> </span></span></span></span><span style="font-size:11pt; font-family:Arial,sans-serif">Advisor
and instructor type or paste a statement into the form and submit it back to me.</span></div>
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<span style="font-size:11pt; font-family:Symbol"><span>·<span style="font-style:normal; font-variant:normal; font-weight:normal; font-size:7pt; line-height:normal; font-family:'Times New Roman'"> <span class="x_Apple-converted-space"> </span></span></span></span><span style="font-size:11pt; font-family:Arial,sans-serif">When
both have responded, I assign the petition to the next CAP meeting date.</span></div>
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<span style="font-size:11pt; font-family:Symbol"><span>·<span style="font-style:normal; font-variant:normal; font-weight:normal; font-size:7pt; line-height:normal; font-family:'Times New Roman'"> <span class="x_Apple-converted-space"> </span></span></span></span><span style="font-size:11pt; font-family:Arial,sans-serif">The
CAP reviews the petition and I record the decision as before, but…</span></div>
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<span style="font-size:11pt; font-family:Symbol"><span>·<span style="font-style:normal; font-variant:normal; font-weight:normal; font-size:7pt; line-height:normal; font-family:'Times New Roman'"> <span class="x_Apple-converted-space"> </span></span></span></span><span style="font-size:11pt; font-family:Arial,sans-serif">The
next step is the biggest change…</span></div>
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<span style="font-size:11pt; font-family:Symbol"><span>·<span style="font-style:normal; font-variant:normal; font-weight:normal; font-size:7pt; line-height:normal; font-family:'Times New Roman'"> <span class="x_Apple-converted-space"> </span></span></span></span><span style="font-size:11pt; font-family:Arial,sans-serif">Once
I record the decision the student’s record is automatically updated (and charges assessed)!</span></div>
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<span style="font-size:11pt; font-family:Arial,sans-serif">Basic instructions are in the<span class="x_Apple-converted-space"> </span><a href="http://web.mit.edu/acadinfo/cap/petitions/index.html" style="color:rgb(149,79,114); text-decoration:underline">Petition
section</a><span class="x_Apple-converted-space"> </span>of the CAP website. Attached please find two Quick Guides that will show you what this looks like on-screen. As Faculty and administrators you can’t see the actual student view, of course, but once an
advisee or student in your department creates a petition you’ll see it on your My Forms page. Administrators, you’ll be able to submit statements as proxies on behalf of your Faculty in their advising and/or instructing roles.</span></div>
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<span style="font-size:11pt; font-family:Arial,sans-serif">This process is already live, so please remove from your office and recycle any paper Late Add, Late Drop, and Late Change of Status forms you may have.</span></div>
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<span style="font-size:11pt; font-family:Arial,sans-serif">Other petitions, to Exceed a Credit Limit, Drop a Subject with a Grade of Incomplete, Continue on Light Load, etc. are still on paper and can be<span class="x_Apple-converted-space"> </span><a href="http://web.mit.edu/acadinfo/cap/petitions/download.html" style="color:rgb(149,79,114); text-decoration:underline">downloaded</a><span class="x_Apple-converted-space"> </span>from
the CAP website.</span></div>
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<b><span style="font-size:11pt; font-family:Arial,sans-serif">A second announcement:</span></b><span style="font-size:11pt; font-family:Arial,sans-serif"><span class="x_Apple-converted-space"> </span>the CAP and the Registrar have agreed on a<span class="x_Apple-converted-space"> </span><b>new
petition fee structure</b><span class="x_Apple-converted-space"> </span>beginning in 2015-16.<span class="x_Apple-converted-space"> </span><b>A $25 filing fee</b><span class="x_Apple-converted-space"> </span>will be charged to the student’s MITPAYaccount by
the Registrar's Office for a petition approved by the CAP. Petitions<span class="x_Apple-converted-space"> </span><a href="http://web.mit.edu/acadinfo/cap/petitions/decisions.html#approved" style="color:rgb(149,79,114); text-decoration:underline">approved
with neglect</a><span class="x_Apple-converted-space"> </span>will be charged an additional $25 fine; a second approval with neglect incurs a fine of $50.</span></div>
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<span style="font-size:11pt; font-family:Arial,sans-serif">Let me know what questions arise from all of this. Thanks for sharing our excitement at taking this giant leap along the Student Information Systems roadmap.</span></div>
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<span style="font-size:11pt; font-family:Arial,sans-serif">Best wishes.</span></div>
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<span style="font-size:11pt; font-family:Arial,sans-serif">Stephen</span></div>
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<b><i><span style="font-size:7.5pt; font-family:Arial,sans-serif">_____________________</span></i></b></div>
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<b><i><span style="font-size:9pt; font-family:Arial,sans-serif">Stephen Pepper</span></i></b><b><span style="font-size:9pt; font-family:Arial,sans-serif"></span></b></div>
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<b><i><span style="font-size:7.5pt; font-family:Arial,sans-serif">Staff Associate, Academic Performance</span></i></b><span style="font-size:11pt; font-family:Arial,sans-serif"></span></div>
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<b><i><span style="font-size:7.5pt; font-family:Arial,sans-serif">MIT Office of Undergraduate Advising</span></i></b><span style="font-size:11pt; font-family:Arial,sans-serif"></span></div>
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<b><i><span style="font-size:7.5pt; font-family:Arial,sans-serif"> and Academic Programming</span></i></b><span style="font-size:11pt; font-family:Arial,sans-serif"></span></div>
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<b><i><span style="font-size:7.5pt; font-family:Arial,sans-serif">77 Massachusetts Avenue, Room 5-104</span></i></b><span style="font-size:11pt; font-family:Arial,sans-serif"></span></div>
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<b><i><span style="font-size:7.5pt; font-family:Arial,sans-serif">Cambridge, MA 02139 USA</span></i></b><span style="font-size:11pt; font-family:Arial,sans-serif"></span></div>
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<b><i><span style="font-size:7.5pt; font-family:Arial,sans-serif">telephone 617-253-4164 fax 617-253-7293</span></i></b></div>
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