[ASA-Official] ASA Banquet | Spring GBM | Postering Board Reallocation | CPW Midway | New Groups

[Jessica Giang]

Dear Student Group Leaders,

Please read the following announcements carefully:

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ASA Banquet (Free Food)
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ASA Spring GBM
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Postering - Board Re-Allocation and Contact Info Requirements
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CPW Midway
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Application for Group Recognition

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ASA Banquet (Free Food)
ASA is holding a banquet in 10 days on Thurs 3/20 from 5-7PM in the 1st Floor of Building 50 (Morss Hall) Featuring:

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Free Food! Yeahhh! Feat. SOLE Sundae Bar
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Discuss the future of student groups at MIT (recognition, representation, funding, etc).
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A chance to voice your concerns and complaints to the ASA before the GBM
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Learn about joining the ASA
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RSVP Here: <https://cglink.me/2cy/s773>

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ASA Spring GBM
The ASA Spring General Body Meeting will be held on Monday March 31st from 5pm-7pm in 10-250. Elections will be taking place and all positions be vacant.

Elections for members of the ASA Board will occur during this GBM. You can find information about the elected positions here <https://tinyurl.com/yns4bvk7>. If you would like to find out more, you can message the ASA at <asa-exec at mit.edu<mailto:asa-exec at mit.edu>> or attend one of our weekly 5:15pm Monday meetings in 50-220 (please confirm the time and location prior to attending). Please arrive promptly so we can start on time to get through the agenda as efficiently as possible. We will send out an agenda including any documents to review before the meeting at least one week before that date.

The same rules apply as for a normal GBM: FSILGs, graduate dorms, and club sports may attend if they wish to but are not required to do so.

ASA groups are still required to send one member per group, but you may represent as many groups as you like, and each attendee can only exercise one vote. Each ASA-recognized group is required to send their President or a presidentially appointed GBM Proxy; groups that do not send a representative will incur a fine and may be suspended or de-recognized if the group has repeatedly missed GBMs. As per usual, there will be a makeup option available to groups that are unable to send a member to the GBM. Food will be served.
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Postering - Board Re-Allocation and Contact Info Requirements
As a reminder to all groups who use the ASA postering boards, please make sure to include contact information in the form of an MIT email (either a mailing list, or an individual address) to stay in-line with MIT’s Institute Postering Policy <12.5.5 Bulletin Boards, Postering, and Display Spaces | Policies<https://policies.mit.edu/policies-procedures/120-relations-public-use-mit-name-and-facilities-use/125-use-facilities/1255>>. On ASA postering spaces, this contact information must be included on the poster in addition to the name of your organization!

We have also concluded a partial re-allocation of private postering spaces. You can find the updated allocations on the ASA website here <ASA Bulletin Boards | MIT Association of Student Activities<https://asa.mit.edu/advertisingpublicity/asa-bulletin-boards>>. All groups which requested postering space were allocated a place, and should be receiving individual emails. There are still some available spaces, so reach out to <asa-postering at mit.edu<mailto:asa-postering at mit.edu>> if you are interested in a private postering space for your group.
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CPW Midway Signups
The CPW Midway will be on Saturday, April 19th from 1:00-3:00pm in the Johnson Athletic Center (W34).

Groups can sign up for the Midway at <https://cglink.me/2cy/s780>. This form is due Saturday April 12th 11:59PM

If you need equipment beyond the standard microphones and stands for your club's performance, let us know and we'll do our best to accommodate. Fill out this additional form here: <https://cglink.me/2cy/s781>. This form is due Monday March 31st 11:59PM

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Application for Group Recognition
We are excited to announce that the Association of Student Activities (ASA) Spring 2025
Application for Recognition is now open for student groups seeking to become a recongized student organization at MIT. To apply, student groups must submit an Application for Recognition by

Sunday, March 30th at 11:59 PM EST
<https://cglink.me/2cy/s776>
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Please feel free to email <asa-exec at mit.edu> with any requests, questions, or other inquiries.


Sincerely,
The ASA Executive Board
<http://web.mit.edu/asa/about/board-members.html<https://owa.exchange.mit.edu/owa/redir.aspx?C=yJZiAshjpbls53XEeUTtaeG7QyQZOrRww1ynwDsXIq7mEiCV5MHWCA..&URL=http%3a%2f%2fweb.mit.edu%2fasa%2fabout%2fboard-members.html>>


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