[ASA-Official] Orientation Midway | Space Application | Late Re-recognition | LEF/ARCADE

Jessica Giang jgiang at mit.edu
Sun Aug 27 17:09:08 EDT 2023

Dear Student Group Leaders,

Please read the following announcements carefully:

  *   Orientation Midway Signup and Initial Allocations

  *   Space Application

  *   Late Re-recognition Procedures

  *   LEF/ARCADE Application


Orientation Midway Signup and Initial Allocations

The initial booth allocations for this year’s Orientation Midway can be found here: <https://docs.google.com/spreadsheets/d/1CGuHFrBc1gUMoYyH_QCWajJYJbKDWtdlmq5M2CYkq8w/edit?usp=sharing>. If your group has registered for a booth, please check this sheet to make sure that you have been allocated enough space.

If your group would like to have a booth and has not registered yet, first come first serve sign ups are still available at <https://cglink.me/2cy/s428>.

Groups that registered to perform should have received an email with an initial performance schedule and a music submission form. Please make sure that the proposed time slot works for your group and submit music as required. If your group intends to perform and did not receive this email, please contact <asa-midway at mit.edu<mailto:asa-midway at mit.edu>> as soon as possible.

If you have any further questions about the Midway, please contact <asa-midway at mit.edu<mailto:asa-midway at mit.edu>>.


Space Application

If you wish to apply for office or storage space for your group, fill out the space application <https://cglink.me/2cy/s430> by Sunday, October 1st at 11:59 PM. Student Groups that currently have space MUST also fill it out, otherwise we will assume you no longer wish to use it. If you have any questions, you can reach us at <asa-space at mit.edu<mailto:asa-space at mit.edu>>.


Late Re-recognition Procedures

Despite multiple extensions, several clubs have failed to complete re-recognition on time. For clubs still hoping to finish re-recognition, the below forms will be opened for around two more weeks, closing at 11:59pm on Friday, September 8th. Completion of these forms will incur a $25 late fine to your club. Failure to meet this deadline will result in derecognition and a loss of ASA group privileges. You can check the status of your re-recognition here<https://docs.google.com/spreadsheets/d/1jdXxd0vMEBQuj6t1UQjqJp-8rzw-nDb_/edit#gid=597611441>. As always, don’t hesitate to reach out to asa-groups at mit.edu<mailto:asa-groups at mit.edu> with any questions or concerns.

Groups recognized for the first time this semester, Club Sports, FSILG groups, and Edgerton Groups are not required to complete the re-recognition process. Otherwise, your group will be required to complete re-recognition. Please read through and complete each of the following steps for your group.

Step 1 - Officer Response: The group president, or other officer, fills out the Engage form found here: <https://cglink.me/2cy/s391>. The officer must confirm that the group will not discriminate following MIT’s non-discrimination policy, agree to the MA state anti-hazing laws, confirm and define their group membership, and upload a copy of their constitution to both the form and their club’s page on Engage.

If you are an officer of multiple groups, you will need to complete the form multiple times. Only one response per group is required. If your group does not appear in the dropdown and is required to complete re-recognition, please email <asa-groups at mit.edu<mailto:asa-groups at mit.edu>>.

Step 2 - Member Response: Distribute the following Engage form to your members, and have at least five current MIT student members confirm their membership in your group by completing this form: <https://cglink.me/2cy/s392>. Students that are members of multiple groups will need to complete the form individually for each club.


Fall LEF/ARCADE Application

Fall LEF/ARCADE applications <https://cglink.me/2cy/s436> are now open and due Friday September 15th. This cycle covers events from October to December. No extension will be allowed unless there is an extenuating circumstance.

Please review the funding guidelines <https://asa.mit.edu/lefarcade-descriptions-guidelines> before applying. In addition, please consider applying for other funding sources <https://asa.mit.edu/group-resources/group-funding> as we expect that LEF/ARCADE will be very competitive.


Please feel free to email <asa-exec at mit.edu> with any requests, questions, or other inquiries.


The ASA Executive Board


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