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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">Dear Student Group Leaders,</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">Please read the following announcements carefully:</span></p>
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<span style="font-size: 11pt; text-decoration: none; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">Orientation Midway Signup and Initial Allocations</span></p>
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<span style="text-decoration: none; background-color: rgb(255, 255, 255);">Space Application</span></p>
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<span style="text-decoration: none; background-color: rgb(255, 255, 255);">Late Re-recognition Procedures</span></p>
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<span style="text-decoration: none; background-color: rgb(255, 255, 255);">LEF/ARCADE Application</span></p>
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<span style="font-size: 12pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">Orientation Midway Signup and Initial Allocations</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">The initial booth allocations for this year’s Orientation Midway can be found here: <</span><a href="https://docs.google.com/spreadsheets/d/1CGuHFrBc1gUMoYyH_QCWajJYJbKDWtdlmq5M2CYkq8w/edit?usp=sharing" style="text-decoration:none" id="OWA4f7db341-decb-e5a0-98cd-771e09025372" class="OWAAutoLink"><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(17, 85, 204);">https://docs.google.com/spreadsheets/d/1CGuHFrBc1gUMoYyH_QCWajJYJbKDWtdlmq5M2CYkq8w/edit?usp=sharing</span></a><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">>.
If your group has registered for a booth, please check this sheet to make sure that you have been allocated enough space. </span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">If your group would like to have a booth and has not registered yet, first come first serve sign ups are still available at <</span><a href="https://cglink.me/2cy/s428" style="text-decoration:none" id="OWA03f0edbb-c352-f0cf-5278-455d8358dde9" class="OWAAutoLink"><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(17, 85, 204);">https://cglink.me/2cy/s428</span></a><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">>.</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">Groups that registered to perform should have received an email with an initial performance schedule and a music submission form. Please
make sure that the proposed time slot works for your group and submit music as required. If your group intends to perform and did not receive this email, please contact <</span><a href="mailto:asa-midway@mit.edu" style="text-decoration:none" id="OWA3f8d27eb-fc6d-29af-7edb-73520290746c" class="OWAAutoLink"><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(17, 85, 204);">asa-midway@mit.edu</span></a><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">>
as soon as possible.</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">If you have any further questions about the Midway, please contact <</span><a href="mailto:asa-midway@mit.edu" style="text-decoration:none" id="OWA39448ccc-d186-fe44-73d4-d5b9e13ad7f5" class="OWAAutoLink"><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(17, 85, 204);">asa-midway@mit.edu</span></a><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">>.</span></p>
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<span style="font-size: 12pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">Space Application</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">If you wish to apply for office or storage space for your group, fill out the space application <</span><a href="https://cglink.me/2cy/s430" style="text-decoration:none" id="OWAe322e1bd-a818-25b6-3750-7291bc6a9dd3" class="OWAAutoLink"><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(17, 85, 204);">https://cglink.me/2cy/s430</span></a><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">>
by </span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">Sunday, October 1st at</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);"> </span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">11:59
PM.</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);"> Student Groups that currently have space
</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 700; font-style: italic; text-decoration: none; color: rgb(0, 0, 0);">MUST</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);"> also
fill it out, otherwise we will assume you no longer wish to use it. If you have any questions, you can reach us at <</span><a href="mailto:asa-space@mit.edu" style="text-decoration:none" id="OWAd7ac7289-c714-f032-06ab-673a79ce0d4e" class="OWAAutoLink"><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(17, 85, 204);">asa-space@mit.edu</span></a><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">>.</span></p>
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<span style="font-size: 12pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">Late Re-recognition Procedures</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">Despite multiple extensions, several clubs have failed to complete re-recognition on time. For clubs still hoping to finish re-recognition,
the below forms will be opened for around two more weeks, closing at </span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">11:59pm on Friday, September 8th</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">.
Completion of these forms will incur a $25 late fine to your club. Failure to meet this deadline will result in
</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">derecognition and a loss of ASA group privileges</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">.
You can check the status of your re-recognition </span><a href="https://docs.google.com/spreadsheets/d/1jdXxd0vMEBQuj6t1UQjqJp-8rzw-nDb_/edit#gid=597611441" style="text-decoration:none" id="OWA3bcc0d04-4ec0-90e5-92d3-bd0e62d3d442" class="OWAAutoLink"><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(17, 85, 204);">here</span></a><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">.
As always, don’t hesitate to reach out to </span><a href="mailto:asa-groups@mit.edu" style="text-decoration:none" id="OWA047643e8-3beb-c0bd-bd8d-d2f39fc83933" class="OWAAutoLink"><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(17, 85, 204);">asa-groups@mit.edu</span></a><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);"> with
any questions or concerns.</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; font-style: italic; text-decoration: none; color: rgb(0, 0, 0);">Groups recognized for the first time this semester, Club Sports, FSILG groups, and Edgerton Groups are not required
to complete the re-recognition process. Otherwise, your group will be required to complete re-recognition. Please read through and complete each of the following steps for your group</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">.</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">Step 1 - Officer Response:</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);"> The
group president, or other officer, fills out the Engage form found here: <</span><a href="https://cglink.me/2cy/s391" style="text-decoration:none" id="OWAabfe4939-8d8d-23c8-68ba-d35aaca28e1c" class="OWAAutoLink"><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(17, 85, 204);">https://cglink.me/2cy/s391</span></a><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">>.
The officer must confirm that the group will not discriminate following MIT’s non-discrimination policy, agree to the MA state anti-hazing laws, confirm and define their group membership, and upload a copy of their constitution to both the form and their club’s
page on Engage.</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">If you are an officer of multiple groups, you will need to complete the form multiple times. Only one response per group is required.
If your group does not appear in the dropdown and is required to complete re-recognition, please email <</span><a href="mailto:asa-groups@mit.edu" style="text-decoration:none" id="OWA2dc88d6f-e7de-d04e-f109-a3ae5aa6d54e" class="OWAAutoLink"><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(17, 85, 204);">asa-groups@mit.edu</span></a><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">>.</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">Step 2 - Member Response:
</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">Distribute the following Engage form to your members, and have at least five current MIT student members confirm their membership
in your group by completing this form: <</span><a href="https://cglink.me/2cy/s392" style="text-decoration:none" id="OWA0b4ce8b4-e448-b42c-ff08-bb55406e8315" class="OWAAutoLink"><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(17, 85, 204);">https://cglink.me/2cy/s392</span></a><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">>.
Students that are members of multiple groups will need to complete the form individually for each club.</span></p>
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<span style="font-size: 12pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">Fall LEF/ARCADE Application</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">Fall LEF/ARCADE applications <</span><a href="https://cglink.me/2cy/s436" style="text-decoration:none" id="OWA09c36746-8844-1ebc-4e42-594fdbcdc45a" class="OWAAutoLink"><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(17, 85, 204);">https://cglink.me/2cy/s436</span></a><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">>
are now open and due </span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 700; text-decoration: none; color: rgb(0, 0, 0);">Friday September 15th</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">.
This cycle covers events from October to December. No extension will be allowed unless there is an extenuating circumstance. </span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">Please review the funding guidelines <</span><a href="https://asa.mit.edu/lefarcade-descriptions-guidelines" style="text-decoration:none" id="OWAff33fd10-7bb4-d355-71aa-c375591c9ae5" class="OWAAutoLink"><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(17, 85, 204);">https://asa.mit.edu/lefarcade-descriptions-guidelines</span></a><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">>
before applying. In addition, please consider applying for other funding sources <</span><a href="https://asa.mit.edu/group-resources/group-funding" style="text-decoration:none" id="OWA9802958f-003b-c963-32b0-df18037c1afa" class="OWAAutoLink"><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: underline; text-decoration-skip-ink: none; color: rgb(17, 85, 204);">https://asa.mit.edu/group-resources/group-funding</span></a><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">>
as we expect that LEF/ARCADE will be very competitive.</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">Please feel free to email <</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(17, 85, 204);">asa-exec@mit.edu</span><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">>
with any requests, questions, or other inquiries.</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">Sincerely,</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">The ASA Executive Board</span></p>
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<span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);"><</span><a href="https://owa.exchange.mit.edu/owa/redir.aspx?C=yJZiAshjpbls53XEeUTtaeG7QyQZOrRww1ynwDsXIq7mEiCV5MHWCA..&URL=http%3a%2f%2fweb.mit.edu%2fasa%2fabout%2fboard-members.html" style="text-decoration:none" id="OWAbb436d80-8d57-dca2-5159-c4c3e52ec51b" class="OWAAutoLink"><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(17, 85, 204);">http://web.mit.edu/asa/about/board-members.html</span></a><span style="font-size: 11pt; font-family: Arial, sans-serif; font-weight: 400; text-decoration: none; color: rgb(0, 0, 0);">></span></p>
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