[ASA-Official] [ASA OFFICIAL] Re-Recognition DUE FRIDAY (5/17) | Summer LEF/ARCADE Applications | Fall Student Leadership Training

Rebecca Mae Black rblack at mit.edu
Tue May 14 19:41:11 EDT 2019

Dear Student Group Leaders,

Please take note of the following announcements:

1. Annual Required Membership Confirmation and Anti-Hazing Verification (Due THIS FRIDAY)

2. Summer LEF/ARCADE Applications are OPEN (Due 6/1/2019)

3. Save the Date: Fall Student Leadership Training (9/21/19)


(1) Annual Required Membership Confirmation and Anti-Hazing Verification (Due FRIDAY 5/17/19)

Reminder that the re-recognition process ends THIS FRIDAY at 11:59 PM.

It is now time for the ASA’s annual re-recognition process. We use this to verify groups are active and have enough members. By Massachusetts State Law, every group is required to attest to having distributed a copy of the Massachusetts hazing law to its members. We also ask that groups reaffirm that they do not discriminate. The process is different this year with the new database, so please pay close attention to the details below.

Please note that Club Sports, FSILG groups, and Panhellenic groups do NOT have to complete this ASA process.

* Step 1: Group president (or other officer) fills out the Engage form found here: <https://engage.mit.edu/submitter/form/start/265954>. The officer must confirm that they will not discriminate following MIT’s non-discrimination policy, agree to the MA state anti-hazing laws, and confirm and define their group membership, along with providing some logistical details. If you are the president of multiple groups, you will need to complete the form multiple times. Only one response per group is required.

* Step 2: Each group must have at least five MIT student members confirm their membership by filling out this form: <https://engage.mit.edu/submitter/form/start/265977>. Students that are members of multiple groups will need to fill out the form individually for each club. If you are having difficulty filling out the form multiple times, try copying the link into a new tab, or using an incognito window. If a group does not appear on the drop-down list, they do not need to have students confirm membership.

One you have completed the officer re-recognition and have begun submitting membership updates, you can check your group's status by reaching out to asa-groups at mit.edu<https://owa.exchange.mit.edu/owa/redir.aspx?C=uP3XxiFGmTDKzX6oUc7mLHEDFUqm54NdIX1DDbZff_TmEiCV5MHWCA..&URL=mailto%3aasa-groups%40mit.edu>. The deadline to complete these steps is Friday, May 17th at 11:59 pm. Clubs with late submissions will be penalized with fines (up to $100), and will be suspended and/or derecognized if the submission is not completed.


(2) Summer LEF/ARCADE Applications are OPEN (Due 6/1/2019)

The deadline to submit applications to the Large Event Fund (LEF) and the Assisting Recurring Cultural And Diversity Events (ARCADE) Fund Spring Cycle is Saturday, June 1st at 11:59PM EST. This deadline is for events occurring between July 1, 2019 and September 30, 2019.

Please use this link to apply: <https://engage.mit.edu/submitter/form/start/276839>. Do NOT use the old form (that operated through the ASA webpage.) We will ONLY be processing applications submitted through the Engage form linked above.

More information about eligibility for these funds is available online: <http://web.mit.edu/asa/resources/large-events.html>.

You are encouraged to meet with someone from the Student Activities Office to discuss your application, particularly if it is for a new event or you are making substantial changes to a recurring event. You MUST meet with the Student Activities Office to discuss an event if it will involve paying a speaker or performer. Email <sao-desk at mit.edu> with any questions!


(3) Save the Date: Fall SAO Student Leadership Training (9/21/19)

Are you serving in a presidential role for your organization? If so, mark down Saturday, September 21st, 2019 in your calendar for the SAO Student Organization Leadership Summit! This training for student organizational leaders who serve in a presidential role in their club will be taking place over the course of 6 hours on 9/21/19 - and will provide a unique opportunity to learn about new policies, to meet key administrators, to provide feedback about your experiences, and to receive additional training. As requested, the SAO wanted to make sure this event save the date was sent out now, as organizations are beginning to plan their September retreats.

Additional details will be sent out shortly. Further questions in the meantime may be directed to sao-desk at mit.edu


Please feel free to email <asa-exec at mit.edu> with any requests, questions, or other inquiries.


The ASA Executive Board

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