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<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Dear Student Group Leaders,</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"></span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Please take note of the following announcements:</span><o:p></o:p></p>
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<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">1. Annual Required Membership Confirmation and Anti-Hazing Verification (Due THIS FRIDAY)</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">2. Summer LEF/ARCADE Applications are OPEN (Due 6/1/2019)</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">3. Save the Date: Fall Student Leadership Training (9/21/19)</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"></span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">----------------------------------------------</span><o:p></o:p></p>
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<p style="margin:0in;margin-bottom:.0001pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">(1) Annual Required Membership Confirmation and Anti-Hazing Verification (Due FRIDAY 5/17/19)</span></b><o:p></o:p></p>
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<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Reminder that the re-recognition process ends THIS FRIDAY at 11:59 PM.</span><o:p></o:p></p>
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<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#222222">It is now time for the ASA’s annual re-recognition process. We use this to verify groups are active and have enough members. By Massachusetts
State Law, every group is required to attest to having distributed a copy of the Massachusetts hazing law to its members. We also ask that groups reaffirm that they do not discriminate.
<b><u>The process is different this year with the new database, so please pay close attention to the details below.
</u></b></span><o:p></o:p></p>
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<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#222222">Please note that Club Sports, FSILG groups, and Panhellenic groups do NOT have to complete this ASA process.
</span><o:p></o:p></p>
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<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">* Step 1: Group president (or other officer) fills out the Engage form found here: <</span><a href="https://engage.mit.edu/submitter/form/start/265954"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">https://engage.mit.edu/submitter/form/start/265954</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">>.
The officer must confirm that they will not discriminate following MIT’s non-discrimination policy, agree to the MA state anti-hazing laws, and confirm and define their group membership, along with providing some logistical details. If you are the president
of multiple groups, you will need to complete the form multiple times. Only one response per group is required.
</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">* Step 2: Each group must have at least five MIT student members confirm their membership by filling out this form: <</span><a href="https://engage.mit.edu/submitter/form/start/265977"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">https://engage.mit.edu/submitter/form/start/265977</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">>.
<u>Students that are members of multiple groups will need to fill out the form individually for each club.</u> If you are having difficulty filling out the form multiple times, try copying the link into a new tab, or using an incognito window. If a group does
not appear on the drop-down list, they do not need to have students confirm membership.
</span><o:p></o:p></p>
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<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">One you have completed the officer re-recognition and have begun submitting membership updates, you can check your group's status by reaching
out to </span><a href="https://owa.exchange.mit.edu/owa/redir.aspx?C=uP3XxiFGmTDKzX6oUc7mLHEDFUqm54NdIX1DDbZff_TmEiCV5MHWCA..&URL=mailto%3aasa-groups%40mit.edu"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">asa-groups@mit.edu</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">.
The deadline to complete these steps is <b>Friday, May 17th at 11:59 pm.</b> Clubs with late submissions will be penalized with fines (up to $100), and will be suspended and/or derecognized if the submission is not completed.
</span><o:p></o:p></p>
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<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">----------------------------------------------</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"></span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">(2) Summer LEF/ARCADE Applications are OPEN (Due 6/1/2019)</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"></span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">The deadline to submit applications to the Large Event Fund (LEF) and the Assisting Recurring Cultural And Diversity Events (ARCADE) Fund Spring
Cycle is Saturday, June 1st at 11:59PM EST. This deadline is for events occurring between July 1, 2019 and September 30, 2019.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"></span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Please use this link to apply: <</span><a href="https://engage.mit.edu/submitter/form/start/276839"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">https://engage.mit.edu/submitter/form/start/276839</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">>.
Do NOT use the old form (that operated through the ASA webpage.) We will ONLY be processing applications submitted through the Engage form linked above.
</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">More information about eligibility for these funds is available online: <http://web.mit.edu/asa/resources/large-events.html>.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"></span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">You are encouraged to meet with someone from the Student Activities Office to discuss your application, particularly if it is for a new event
or you are making substantial changes to a recurring event. You MUST meet with the Student Activities Office to discuss an event if it will involve paying a speaker or performer. Email <sao-desk@mit.edu> with any questions!</span><o:p></o:p></p>
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<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white">----------------------------------------------</span><o:p></o:p></p>
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<p style="margin:0in;margin-bottom:.0001pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">(3) Save the Date: Fall SAO Student Leadership Training (9/21/19)</span></b><o:p></o:p></p>
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<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Are you serving in a presidential role for your organization? If so, mark down Saturday, September 21st, 2019 in your calendar for the SAO
<i>Student Organization Leadership Summit</i>! This training for student organizational leaders who serve in a presidential role in their club will be taking place over the course of 6 hours on 9/21/19 - and will provide a unique opportunity to learn about
new policies, to meet key administrators, to provide feedback about your experiences, and to receive additional training. As requested, the SAO wanted to make sure this event save the date was sent out now, as organizations are beginning to plan their September
retreats. </span><o:p></o:p></p>
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<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Additional details will be sent out shortly. Further questions in the meantime may be directed to sao-desk@mit.edu</span><o:p></o:p></p>
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<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">----------------------------------------------------------------------------</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"></span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Please feel free to email <</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">asa-exec@mit.edu</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">>
with any requests, questions, or other inquiries.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"></span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Sincerely,</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">The ASA Executive Board</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><</span><a href="https://owa.exchange.mit.edu/owa/redir.aspx?C=yJZiAshjpbls53XEeUTtaeG7QyQZOrRww1ynwDsXIq7mEiCV5MHWCA..&URL=http%3a%2f%2fweb.mit.edu%2fasa%2fabout%2fboard-members.html"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">http://web.mit.edu/asa/about/board-members.html</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">></span><o:p></o:p></p>
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