[ASA-Official] ASA Fall Midway Booth Allocations and Information

[Rachel Keeler]

Dear Student Group Leaders,

Booth allocations for the fall Activities Midway have been made; we
apologize for the delay. A full list of allocations can be found at <
http://mit.edu/asa/publicity/fa13-assign.pdf>, and a map can be found at <
http://mit.edu/asa/publicity/pdf/fa13map.png>. If you would like to sign up
for the waitlist for a booth, you can do so by emailing us at <
asa-midway at mit.edu>.

The Midway will take place from 2:30-4:30pm this Friday, August 30. You may
arrive to set up beginning at 1:45pm, and you must check in by 2:10, or
your table may be re-allocated to a group on the waitlist.

Please note the following:

* If your booth is not staffed *at any point* during that 2 hour period,
your group may be fined $25.


* Additionally, groups are required to stay within arms’ reach of their
table at all points and may be fined $50 for non-compliance.


* Groups are required to be checked in by 2:10pm; groups that are late may
be fined $25.

* Groups will be allowed to access the space starting at 1:45pm. If your
group cancels less than 24 hours before the Midway, your group may be fined
$50.

* If your group is bringing large items, doing demonstrations, or using
electricity for anything other than laptops, make sure you review the
safety guidelines at <
https://ehs.mit.edu/site/content/types-events-activities-need-safety-plan>,
and, if necessary, send a description of your activity to <
safe-project at mit.edu> so they can make tips to improve safety.

If your group can no longer attend or perform at the Midway, please let us
know via email at <asa-midway at mit.edu> at least 24 hours in advance.

Please remember that no external speakers may be used at the booths. The
ASA board reserves the right to request that volume be reduced or sound
turned off if it becomes a problem for neighboring groups or performances.

Sincerely,

The ASA Executive Board

<http://web.mit.edu/asa/about/board-members.html>
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