[ASA-Official] [ASA Official] Career Fair Agreement; GSC Orientation Opportunity; LEF/ARCADE Deadline; Alumni Association Resources

Emily A. Moberg emoberg at MIT.EDU
Sat Aug 17 11:33:58 EDT 2013

Dear Student Group Leaders,

Please take note of the following announcements:

(1) Career Fair Agreement

(2) Graduate Student Council Orientation Opportunity

(3) LEF/ARCADE Deadline (9/13/2013)

(4) Alumni Association Resources

(5) REMINDER: Midway Form Available (due 8/21/2013)

(6) REMINDER: Group Recognition Deadline (9/15/2013)


(1) Career Fair Agreement

Student groups wishing to hold career-related activities during the week of
Fall Career Fair (September 15-20) are asked to coordinate with the Fall
Career Fair organizing team and GECD a month in advance if possible. The
MIT administration has renewed its agreement to recognize the
student-organized Fall Career Fair as the primary MIT career fair during
the fall semester. If you or your student group are interested in holding
activities the week of the Fall Career Fair, or are interested in working
with the MIT Career Fair Committee in any capacity, please do not hesitate
to reach out at cf-directors at mit.edu.


(2) Graduate Student Council Orientation Opportunity

The Graduate Student Council  would like to invite any student group or
club that wants to advertize their group/club to the graduate student
community to give them brochures/handouts to be put on the brochure table
and distributed at the information booth on days Tuesday and Wednesday 27th
and 28th of August (In lobby 10). If interested, please contact the
information booth coordinator 'Shabnam Raayai' (shraayai at mit.edu). This is
an opportunity for the clubs to get the attention of the graduate students
and get them to join your club or visit your club's table at the Midway.

If your group is interested in participating, please drop off 200-300
copies by about August 20 in the GSC Office on the second floor in Walker.


(3) LEF/ARCADE Oct-Dec Deadline September 13, 2013

The deadline to submit applications to the Large Event Fund (LEF) and the
Assisting Recurring Cultural And Diversity Events (ARCADE) fund is Friday,
September 13, 2013. This deadline is for events occurring between October
1, 2013 and December 31, 2013. The application and more information about
the funds are available online: <

You are encouraged to meet with someone from the Student Activities Office
to discuss your application, particularly if it is for a new event or you
are making substantial changes to your event.  You MUST meet with the
Student Activities Office to discuss an event if it will involve paying a
speaker or performer.  You can contact Alana Hamlett, <ahamlett at mit.edu>,
or Joel Pettigrew, <joelp at mit.edu>, about scheduling an appointment.

You are also strongly encouraged to meet with the LEF/ARCADE board members
before submitting your application by scheduling an appointment with us
(contact the ASA Treasurer, <asa-treasurer at mit.edu>) or by visiting our
office hours.  Please check our online calendar, <
http://web.mit.edu/asa/about/office-hours.html>, for LEF/ARCADE office
hours, as well as general ASA office hours.


(4) Alumni Association Resources

Strong student groups maintain connections with their alumni through emails
and newsletters, invitations to alumni events, networking and career
development events, and requests for alumni speakers, advisors, and
mentors. The MIT Alumni Association helps student groups-including FSILGs,
residence halls, athletic teams, and student organizations -reach out to
their alumni with services ranging from alumni lists to event planning.

The Alumni Association has provided the following resources and suggestions
to student groups:

---Student Group Resources from the Alumni Association,

---Request lists of your student group's alumni,

---Develop a communication plan to reach out to the MIT Alumni Network,
contact aa-student-services at mit.edu<mailto:aa-student-services at mit.edu> to
discuss further

---Keep your membership lists up-to-date with the MIT Alumni Association so
you can find your alumni on the Online Alumni Directory and a historical
list can be maintained, email aa-student-services at mit.edu<mailto:
aa-student-services at mit.edu> with questions and/or lists of your current
members and/or alumni


(5) REMINDER: Fall Midway Application Open (due 8/21/2013)

The ASA is now accepting applications for Orientation Midway space and
performance times. The Midway is on Friday, August 30th from 2:30PM-4:30PM.

By signing up for a booth, you are committing to have it staffed the entire
time. Please note the following:


   If your booth is not staffed *at any point* during that 2 hour period,
   your group may be fined $25.

   Additionally, groups are required to stay within arms’ reach of their
   table at all points and may be fined $50 for non-compliance.

   Groups are required to be checked in by 2:10pm; groups that are late may
   be fined $25.

   Groups will be allowed to access the space starting at 1:45pm. If your
   group cancels less than 24 hours before the Midway, your group may be fined

Applications for Midway space and performance times are due by August 21,
2013 at 5PM EDT. We will release the allocations of space and performance
times by August 26, 2013. We cannot guarantee all groups space, although we
will do our best to accommodate as many groups as possible.

The Midway application can be found at <

Please contact <asa-midway at mit.edu> if you have any questions.


(6) REMINDER: Group Recognition Fall Cycle Deadline (9/15/2013)

The next group recognition cycle is September 15, 2013 at 11:59PM EDT.
Those who are interested in applying for a new student group should apply at

If you have any questions, please contact <asa-groups at mit.edu>.


Please feel free to email <asa-exec at mit.edu> with any requests, questions,
or other inquiries.


The ASA Executive Board


Emily A. Moberg
MIT / Woods Hole Oceanographic Institution
Joint Program Student
Biological Oceanography
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