[ASA-Official] CPW Midway Registration, ASA Elections, Funding Deadlines, and CPW Announcements

ASA President asa-president at MIT.EDU
Tue Mar 10 14:54:20 EDT 2009

Dear ASA Student Group Officers,

Please take note of the following five notices:

1) Register for the 2009 CPW Activities Midway
2) ASA Executive Board elections are approaching
3) Reminder: LEF/ARCADE deadline
4) Apply for MIT Museum Grants
5) Announcements from the Admissions Office re: CPW Activities Festival, etc.


1) Activities Midway Registration

The 2009 CPW Activities Midway will be held on Saturday, April 18,
from 1 to 3 pm in Johnson.

If you would like to represent your group at the midway this CPW, you
must fill out an application at


by 11:59 pm on Sunday, March 22.

Performance groups, don't forget to indicate if you want to perform
during the midway.

If you have any questions, please email us at asa-midway at mit.edu.


2) 2009-10 ASA Board Elections

The spring ASA general body meeting will be held in April 2009.  The
location and date will be announced shortly.

At the meeting, we will elect the members of next year's ASA Executive
Board.  The positions that will be elected are:
* president
* treasurer
* secretary
* undergraduate member-at-large (2)
* graduate member-at-large (2)
* student member-at-large (1)

More information about the responsibilities of service on the ASA
Executive Board will be shared In the coming weeks, but for now,
please consider whether you would like to run for election.  If you
have any questions, please feel free to talk to a current board
member, or to e-mail asa-president at mit.edu.  A list of board members
is available at http://web.mit.edu/asa/about/board-members.html.


3) LEF/ARCADE deadline: March 18

The Large Event Fund (LEF) and Assisting Recurring Cultural and
Diversity Events (ARCADE) fund deadline is Wednesday, Mar 18, 2009 at
11:59pm.  Applications are available online at

Two quick reminders:
i) For this cycle only, each student group may submit multiple event
ii) All events with invited speakers/performers are required to meet
with SAO staff prior to applying.  A meeting is encouraged for all
other events.  SAO holds regular office hours 12-2pm each Wednesday in
the Student Center Coffeehouse.

Again, all applications must be submitted by 11:59pm on March 18, 2009.

Questions?  Email asa-treasurer at mit.edu.


4) Apply for MIT Museum Grants

The MIT Museum is proud to announce:

EVENT GRANTS of up to $2,000!
in support of *Student Nights: MIT Museum After Hours*

*Student Nights* is a series of evening events at the MIT Museum
designed to support student activities that align with the goals of
the Museum, which include:
  1) public engagement with research at MIT;
  2) innovation in art and technology; and
  3) connections between the MIT community and the general public.

While some events are organized by Museum staff, most of the programs
are designed, planned and implemented by MIT students!

Starting in Spring 2009, the MIT Museum will support ASA-approved
student groups interested in holding programs at the Museum through
Student Nights grants of up to $2,000 and free access to MIT Museum
resources.  We are particularly interested in outreach events that
connect MIT to members of the general public: K-12 students, families
and/or adult Museum visitors.

Please refer to the grant guidelines at


for more specific information on the application process and event


5) Announcements from the Admissions Office re: CPW Activities Festival, etc.

Dear Student Organization President,

As you may be aware, Campus Preview Weekend 2009 for the admitted
students of the Class of 2013 is just over a month away!  CPW will
take place Thursday, April 16th through Sunday, April 19th.

Every year, the MIT Office of Admissions invites the admitted students
for that year's incoming freshmen class to come and experience 4 full
days of fun and excitement in order to learn about what it means to be
a part of the MIT campus, culture, and community.  As we all know,
being at MIT is certainly like "drinking from a fire hose" -- we have
tons of options to choose from yet we only have a limited amount of
time in any given day to do all that we want to do!

CPW was designed with a similar model in mind and we want to showcase
the breadth and depth of our plethora of activities that make MIT a
place that's truly unique and vibrant.

We want to give your group an opportunity to be featured during CPW
and have the ability the begin making connections with these students
who may very well be freshmen here in the fall.  Let's join our
efforts in making this a weekend to remember and convince them that
MIT is the right place for them to be.

Here are some opportunities that are available to you:

1)  Lobby 10 booths (Thursday and/or Friday)
* Best location and visibility on campus - highly coveted space!
* Promote your group and events throughout the weekend, answer
questions, sell food/tickets, etc.

2)  Kickoff Festival (Thursday 9:30 pm - midnight, Johnson)
* Reserve space to showcase your group at the very first all-prefrosh
event by doing something active with them
* Carnival-like atmosphere with lots of student-run activities

3)  Academic/Arts/Athletics Fair (Friday 2-4 pm, Johnson & Rockwell)

4)  Student Activities Fair (Saturday 1-3 pm, Johnson)
* Make sure your group is represented!

5)  Create Your Own Event
* 4 days to plan your own event and showcase your group -
when/where/how you want it to be!

Deadlines are approaching very quickly.

For more information, please visit:
http://web.mit.edu/admissions/mitcpw/  or just email us at

Thank you for your help!

Best regards,

Lauren Avalos
Jennifer L. Wong '06
Tracy Warmington

MIT Office of Admissions, Campus Preview Weekend 2009


Thank you for reading these announcements.  We hope this spring is
treating you and your organizations well.


The ASA Executive Board

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