[ASA-Official] further ASA announcements: fall general body meeting on Nov 17 at 7 pm; new group recognition criteria; IAP information

[ASA President]

Dear Student Group Officers,

There are more notices, and they are different from the last ones.  Please
take note:


1. FALL GENERAL BODY MEETING

The fall ASA General Body Meeting will be held on Monday, November 17, in
34-101 at 7 pm.  Your group must send a representative.  Most groups send an
officer, but ordinary members are fine too if no officers are available.  If
no representative is in attendance, your group will be derecognized.  Please
mark your calendars.


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2. NEW GROUP RECOGNITION CRITERIA: DISCUSSION AT TOWN HALL MEETINGS


The main topic for the fall General Body Meeting is a discussion of a new
set of criteria for student group recognition.  In order to save time during
the GBM, we will be holding two town hall meetings to present the proposed
changes in order to hear your comments and questions.  These two town hall
meetings are scheduled for:

Wednesday, November 5, 7:15 pm, in 1-246; and
Tuesday, November 11, 7:15 pm, in 1-150.

Pizza will be served.  If you are interested in this issue please attend one
of the town hall meetings to hear about the proposed criteria and to voice
your feedback.  Minutes from the meeting will also be sent out, but we
encourage you to attend.


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3. MEMO FROM THE IAP ADMINISTRATOR REGARDING SPONSORING IAP ACTIVITIES

_____________________________________________________________________________________________________________________________________________

FROM:
Amy Clark
Independent Activities Period Administrator
Office of the Dean for Undergraduate Education



IF YOUR GROUP WANTS TO PROPOSE AN ACTIVITY FOR IAP, YOU MUST READ THIS
MEMO.  If you want to get authorization to post proposed activities, please
contact me at iap-www at mit.edu with the name of your ASA-recognized group and
your Kerberos ID name (Athena User ID).


WHO HAS AUTHORITY TO POST (REPRESENT) FOR AN ASA GROUP:

All activities for IAP must be posted on-line at http://web.mit.edu/iap/ by
an authorized group representative.   Many participants begin making their
IAP plans in November and December.  To ensure that student-led events get
ample exposure, organizers are strongly encouraged to post their activities
on line no later than November 1.


HOW TO GET AUTHORIZED TO POST FOR IAP:

Any ASA group wishing to sponsor IAP activities must designate 1-2 IAP
Coordinators who are authorized to post that group's listings.

Each Coordinator must get authorized to post for that group through me (Amy
Clark).  Please have your designated Coordinator(s) send me (iap-www at mit.edu)
the following information:

• The name of the student group

• Each Coordinator's kerberos ID (Athena user ID)


HOW TO POST ACTIVITIES:

Go to http://web.mit.edu/iap/ .  Read first instructions for "Using the
posting forms."  Then go to "Post/Revise your IAP Activity."  If your ASA
group posted an activity for last year's IAP and you would like it to be
updated for this year, your group's coordinator will be able to see a list
of activities that may be rolled over from last year. Click on the "select"
box to view the activity, and then click on "edit" to roll it over.


QUESTIONS/PROBLEMS WITH POSTING:

The updated posting form is easy to use.  However, please contact
iap-www at mit.edu  for any questions or posting problems.

We look forward to your group's participation in IAP and providing you with
any assistance you might need.  If you have any questions or concerns, don't
hesitate to contact us at iap-www at mit.edu or x3-1668.


Amy Clark
Administrative Assistant
Office of the Dean for Undergraduate Education

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4. SECOND REMINDER: ANTI-HAZING FORMS

Once again, please be sure to fill out an anti-hazing form online at
https://asa.scripts.mit.edu:444/applications/hazing/.

If your club does not have anyone fill out a form by Nov 10, then it will be
derecognized.

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If you have any questions, please e-mail us at asa-exec at mit.edu.  Also, once
again, don't forget to apply for a mailbox at
https://asa.scripts.mit.edu:444/applications/mailboxes.



Sincerely,


The ASA Executive Board
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