[UA Education] [Reminder] Check you syllabi for violations - Correction

[Allegra J Berger]

Hi Undergrads,

Sorry to bother you again, I just wanted to correct a small error in my prior email. 

There cannot be any assignments due after May 8th for an undergraduate class with a final exam during finals period. This is reflected correctly at the end of the prior email, but was incorrect in the summary section. Sorry for any confusion it may have caused!

Best,
Violations Team
UA Education





> On Apr 17, 2020, at 3:26 PM, Allegra J Berger <allegrab at mit.edu> wrote:
> 
> Dear Undergrads,
> 
> I hope you are all staying safe and doing well in this unprecedented time. With the drop date fast approaching, please take a moment to check your syllabi to ensure there are no potential conflicts regarding the rules and regulations.
> 
> In addition to the standard rules and regulations regarding finals, there are some additional guidelines that have been put in place given the switch to a virtual format. There is a detailed list of these rules and regulations at the end of this email. A brief summary of some of the major ones is here:
> 
> - For undergrad courses, no exams after May 8th.
> - For undergrad courses with a final only one assignment can be due after May 8th.
> - For undergrad courses with no final one assignment may be due between May 8th and the last day of class.
> - Final exams will be held during the 3 hour window scheduled by the registrar (some exceptions apply, see below)
> 
> If you believe one or more of your courses are not following these regulations there are several steps that you can take. If you are comfortable doing so, you can talk to the professor directly. You can also report the violation anonymously to the UA or to the Chair of the Faculty. Please reach out as soon as possible. Late in the semester, violations become increasingly difficult to resolve in a manner that is fair to everyone.
>  
> To report a violation to the UA, please visit http://ua.mit.edu/policy/violations/ <http://ua.mit.edu/policy/violations/>
>  
> To report a violation to the Chair of the Faculty, please email exam-termregs at mit.edu <https://owa.exchange.mit.edu/owa/redir.aspx?C=sXBzndcvxqyFsas39ODzA5SCbvMB29Pnt9HpHU3I-5Xik1ANWiLWCA..&URL=mailto%3aexam-termregs%40mit.edu>
>  
> If you have any questions, please email violations at mit.edu <https://owa.exchange.mit.edu/owa/redir.aspx?C=jz_MBUTJRuvdmkxbvjnx6qs5LrjWZWm5QufNIhB7_kPik1ANWiLWCA..&URL=mailto%3aviolations%40mit.edu>
>  
> Thanks for taking the time to check your syllabi. Hopefully, we can help if there are any issues. Please see below for a summary of the current rules and regulations.
> 
> Best,
> Violations Team
> UA Education
> ________________________________________________
> 
> All subjects:
> - If you feel that the workload has increased since March 30, contact either violations at mit.edu <mailto:violations at mit.edu> or exam-termregs at mit.edu <mailto:exam-termregs at mit.edu>
> Undergrad subjects:
> - For all undergrad subjects, no tests on Monday, May 11 or Tuesday, May 12
> - For undergrad subjects with a final, nothing due after Friday, May 8
> - For undergrad subjects without a final, only one assignment due after Friday, May 8 (and must be due no later than 10pm EDT on Tuesday, May 12)
> 
> Grad subjects:
> - For grad subjects with a final, nothing due after Friday, May 8
> - For grad subjects without a final, only only one assignment due OR one test scheduled after Friday, May 8 (and must be due/completed no later than 10pm EDT on Tuesday, May 12)
> 
> Final Exams:
> - Ex camera final exams as detailed in Rules & Regs are *not* permitted this semester.
> - Final exams are to be held at the same time EDT that they have been scheduled through the Registrar's Office; this will allow for the fewest number of conflicts.
> - Instructors need to let students know whether a final will be open book or closed book. If students have not yet been told which it will be, they should either ask the instructor or contact violations at mit.edu <mailto:violations at mit.edu> or exam-termregs at mit.edu <mailto:exam-termregs at mit.edu> 
> - The officers have been granting occasional exceptions to allow instructors to offer students a 24-hour window during which they can select the 1 to 3-hour period during which they can take the exam. The following are the rules we are giving with these exceptions:
> 	**(1) Students may be given a 24-hour time window during which the instructor can arrange that the exam can be released to students for a period of no more than 3 hours, but the specific 3 hours can be chosen by the student. [Note: The period of time is to be the same length as the regular exam was scheduled for. In other words, if the exam was scheduled to be 1.5 hours, that is the length of the period of time permitted, unless a student has previously arranged for special accommodations.]
> 	**(2) The original Registrar-scheduled exam time must remain available to all students in the subject, so at least that option will not have a conflict.
> 	**(3) If one or more additional times (within a 24 hour time window of the scheduled exam) are offered to students, it must be made clear to students that they cannot select a time that causes or creates a conflict with another scheduled final exam. The Registrar's Office will not be managing or facilitating conflicts other than within the normal final exam schedule, so this constraint is crucial to avoid knock-on schedule conflicts and final exam chaos.
> 	**(4) The exam can only be available for the normal length of time (e.g., 1 to 3 hours) for each student, when starting at a flexible or alternative time. This is important so that the exam does not become something akin to a "24 hour take home final" (even if the instructor says to "only work on it for three hours”).
> 
> 
> 

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