[Tang-Residents] W84 Health and Safety Inspections to begin MONDAY NOV. 4TH

[Michael J Collins]

ROOM INSPECTIONS
Hello Tang Hall,

IT'S THAT TIME OF YEAR TO START SAFETY ROOM INSPECTIONS IN W84.
INSPECTIONS WILL BEGIN   BETWEEN 10AM TO  3PM AND WILL TAKE PLACE STARTING ON MONDAY NOV 4TH THROUGH NOV 8TH STARTING  ON THE 23rd   FLOOR AND WORKING DOWN TO THE 2ND .

PLEASE, DO NOT HANG OR ATTACH ANYTHING TO THE PIPE LINES OR SPRINKLER HEADS. WE WILL LOCK ANY AND ALL OPENED DOORS WHEN WE LEAVE.  INSPECTIONS WILL ONLY TAKE ABOUT  5 MINUTES IN EACH APARTMENT.

 PLEASE BE AWARE, YOU DO NOT HAVE TO BE PRESENT AND WE WILL BE LOCKING ALL DOORS BEHOND US AS WE LEAVE

     I WILL NOT BE OPENING ANY DRAWERS.  THIS INSPECTION IS PRIMARILY TO IDENTIFY UNSAFE ELECTRICAL AND HEATING PRACTICES ALONG WITH SAFETY CONCERNS.   IF YOU HAVE ANY QUESTIONS PLEASE
CONTACT ME AT collinsm at mit.edu<mailto:collinsm at mit.edu>.

POSTED IN THE ELEVATORS  IS AN EXAMPLE OF THE INSPECTION FORMS FOR A VIOLATION OR NO SAFTY CONCERNS INDETIFIED.

THANK YOU, MICHAEL COLLINS
HOUSE OPERATIONS MANAGER



*******************************************************************

Dear residents,



We will be conducting health and safety inspections over the next several weeks. These inspections are designed to identify and avert potentially dangerous situations before they cause injury or damage. Our goal in this is to keep the residential environment at MIT safe and healthy for all residents.



Inspections will be visual only

House operations managers will conduct these visual inspections from October 23, 2024, through December 6, 2024, between the hours of 10 am and 3 pm (excluding Saturdays, Sundays, and holidays). Staff will not search in drawers, closets, or through personal belongings, nor will they touch your belongings unless there is a serious safety concern present (e.g., confiscation of open-flame items). Your house operations manager will provide advanced notification of the timeframe for inspections on your floor, wing, or section of the building. HRS staff have the right of entry<https://studentlife.mit.edu/housing/housing-policies/right-entry> to conduct an inspection, even when an occupant is not present, and will ensure the security of your belongings by locking the room door after the inspection is completed.



Please crate emotional support animals (ESAs) during the inspection time frame

If you have an ESA, please make sure you are following the ESA policy and the animal is placed in their crate during the inspection time frame.  There will be no private scheduling of inspections so occupants with an ESA will need to plan accordingly using the timespan your house operations manager shares with you.



Please note that inspectors will lock all room doors of the rooms they inspect each day, so make sure you have your room key.



During the inspection, MIT staff will enter your room and check for:

  *   Unauthorized electrical appliances present in the bedroom (including toaster ovens, microwaves, hot plates, coffee makers, instapots/crockpots, and other appliances with open-coiled/exposed heating elements and/or non-UL listed. These items are allowed in a private/semi-private kitchen only within the suite/apartment.
  *   Electrical receptacle(s) overloaded (max 3 devices per wall outlet) and/or damaged or daisy-chained power strip(s)
  *   Refrigerator plugged into an extension cord (must be plugged directly into the wall outlet)
  *   Electric appliances and cords too close to the sink or stove heating elements
  *   Personal Wheels (PWs) not registered and/or left plugged in and charging unattended
  *   Flammable, combustible, toxic, or hazardous materials present in the room
  *   Candles, incense, or other open-flame item present in the room (these items will be confiscated by the inspector)
  *   Excessive combustible material covering walls, floor, ceiling, and door (no more than 40 inches by 40 inches per wall and no more than one-third of the doors may be covered with combustible decorative materials)
  *   Fire protection equipment is obstructed/tampered/damaged (including fire extinguishers, smoke and heat detectors, fire alarm horns and lights, fire sprinkler heads and pipes, with a minimum clearance of 18 inches around sprinkler heads)
  *   Furniture or combustible material placed in direct contact with heating elements or electronics
  *   Combustibles are present around the stove and/or in the oven (such as potholders, drapes, food packaging)
  *   Evidence of smoking
  *   Obstructed egress (the evacuation path inside the building must be clear with no obstructions)
  *   Room number covered/tampered/modified (must be visible for emergency services to properly identify and respond to emergency calls)
  *   Excessive trash debris and/or improperly sealed food
  *   Evidence of unauthorized pets (this excludes ESAs and service animals)

If a violation is found, you will find a form left in your room that explains the violation, the next steps needed to correct it, and a date range for the re-inspection. Residents are required to correct noted violations and are given the opportunity to do so, after which time the room may be re-inspected. If, in the course of a health and safety inspection, violations of any other Institute policies are observed, they will be documented on the inspection form for review and appropriate action.



If you have any questions, please reach out to your house operations manager<http://studentlife.mit.edu/housemanagers> or stop by the front desk.



Relevant Policies
Student Policies: https://studentlife.mit.edu/housing/student-policies

Fire and Life Safety: https://studentlife.mit.edu/content/fire-and-life-safety-0

What to Bring: https://studentlife.mit.edu/content/what-bring



Submit an Atlas service request for maintenance issues
If you notice a maintenance issue, please submit a service request through Atlas<https://atlas.mit.edu/atlas/Main.action?tab=home&sub=group_servreq>.

If the matter is urgent and time-sensitive (such as a flood, loss of heat, power outage, or lockout), then contact Unit-12 by dialing (617) 235-1500. Unit-12 is another name for the HRS operations team and is available 24/7 to help with time-sensitive issues.



Thank you,



Housing and Residential Services



From: Richard Hilton
Sent: Wednesday, October 16, 2024 10:55 AM
To: ug-hmgr <ug-hmgr at mit.edu<mailto:ug-hmgr at mit.edu>>; grad-hmgr <grad-hmgr at mit.edu<mailto:grad-hmgr at mit.edu>>
Cc: Farren Williamson <farrenw at mit.edu<mailto:farrenw at mit.edu>>; Ashley Kennedy <amkenn at mit.edu<mailto:amkenn at mit.edu>>
Subject: Health and Safety Inspections

Good morning,

I hope this email finds you all well. Health and Safety inspections forms are ready for your pick up at W59. We will conduct the inspections from October 23, 2024 through December 6, 2024. As we did last year, manager can schedule the inspections at their own pace and provide advance notice to residents each week of where in the building inspections will be conducted. Below is a draft email to residents.  Please let me know if any edits are needed.  We will look to send this email out next week with and advance notification to house teams.

Cheers, Rich

Draft:


Dear Resident,



We will be conducting Health and Safety over the next several weeks. These inspections are designed to identify and avert potentially dangerous situations before they cause injury or damage. Our goal in this is to keep the residential environment at MIT safe and healthy for all residents.



House Operations Managers will conduct Health and Safety Inspections from October 23, 2024 through December 6, 2024 between the hours of 10am and 3pm (excluding Saturdays, Sundays, and holidays). Your House Operations Manager will provide advanced notification of the timespan that inspections will take place on your floor, wing, or section of the building. HRS staff have the right of entry <https://studentlife.mit.edu/housing/housing-policies/right-entry> to conduct an inspection, even when an occupant is not present, and will ensure the security of your belongings by locking the room door after the inspection is completed.



If you have an ESA, please make sure you are following the ESA policy and the animal is placed in their crate during the inspection time frame.  There will be no private scheduling of inspections so occupants with an ESA will need to plan accordingly using the timespan your House Operations Manager shares with you.



Please note that inspectors will lock all room doors of the rooms they inspect each day, so make sure you have your room key.



During the inspection, MIT staff will enter your room and check for:

  *   Unauthorized electrical appliances present in the bedroom (including toaster ovens, microwaves, hot plates, coffee makers, instapots/crockpots, and other appliances with open-coiled/exposed heating elements and/or non-UL listed. These items are allowed in a private/semi-private kitchen only within the suite/apartment
  *   Electrical receptacle(s) overloaded (max 3 devices per wall outlet) and/or damaged or daisy-chained power strip(s)
  *   Refrigerator plugged into an extension cord (must be plugged directly into the wall outlet)
  *   Electric appliances and cords too close to the sink or stove heating elements
  *   Personal Wheels (PWs) not registered and/or left plugged in and charging unattended
  *   Flammable, combustible, toxic, or hazardous materials present in the room
  *   Candles, incense, or other open-flame item present in the room (these items will be confiscated by the inspector)
  *   Excessive combustible material covering walls, floor, ceiling, and door (no more than 40 inches by 40 inches per wall and no more than one-third of the doors may be covered with combustible decorative materials)
  *   Fire protection equipment is obstructed/tampered/damaged (including fire extinguishers, smoke and heat detectors, fire alarm horns and lights, fire sprinkler heads and pipes, with a minimum clearance of 18 inches around sprinkler heads)
  *   Furniture or combustible material placed in direct contact with heating elements or electronics
  *   Combustibles are present around the stove and/or in the oven (such as potholders, drapes, food packaging)
  *   Evidence of smoking
  *   Obstructed egress (the evacuation path inside the building must be clear with no obstructions)
  *   Room number covered/tampered/modified (must be visible for emergency services to properly identify and respond to emergency calls)
  *   Excessive trash debris and/or improperly sealed food
  *   Evidence of unauthorized pets (this excludes ESAs and service animals)



If a violation is found, you will find a form left in your room that explains the violation, the next steps needed to correct the violation(s), and a date range for the re-inspection. Residents are required to correct noted violations and are given the opportunity to do so, after which time the room may be re-inspected. If, in the course of a health and safety inspection, violations of any other Institute policies are observed, they will be documented on the inspection form for review and appropriate action.



If you have any questions, please reach out to your House Operations Manager.<http://studentlife.mit.edu/housemanagers>

Student Policies: https://studentlife.mit.edu/housing/student-policies

Fire and Life Safety: https://studentlife.mit.edu/content/fire-and-life-safety-0

What to Bring: https://studentlife.mit.edu/content/what-bring



Thank you,



Housing and Residential Service



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