<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
span.EmailStyle21
{mso-style-type:personal-compose;
font-family:"Calibri",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:150872693;
mso-list-template-ids:1492055310;}
@list l0:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l0:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level4
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level5
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level7
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level8
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l1
{mso-list-id:409236632;
mso-list-template-ids:-1776676042;}
@list l1:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level2
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level3
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level5
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level6
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level8
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level9
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l2
{mso-list-id:854687442;
mso-list-template-ids:333980026;}
@list l2:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l2:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l2:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2:level4
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2:level5
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2:level7
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2:level8
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l3
{mso-list-id:1982230973;
mso-list-template-ids:2127748304;}
@list l3:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l3:level2
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l3:level3
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l3:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l3:level5
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l3:level6
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l3:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l3:level8
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l3:level9
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal" align="center" style="text-align:center;text-autospace:none">
<span style="font-size:20.0pt">ROOM INSPECTIONS</span><o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt">Hello Tang Hall,
</span><o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:20.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify;line-height:150%;text-autospace:none">
<span style="font-size:10.0pt;line-height:150%">IT’S THAT TIME OF YEAR TO START SAFETY ROOM INSPECTIONS IN W84.</span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify;line-height:150%;text-autospace:none">
<span style="font-size:10.0pt;line-height:150%">INSPECTIONS WILL BEGIN BETWEEN 10AM TO 3PM AND WILL TAKE PLACE STARTING ON MONDAY NOV 4<sup>TH</sup> THROUGH NOV 8<sup>TH</sup> STARTING ON THE 23rd FLOOR AND WORKING DOWN TO THE 2<sup>ND
</sup>.</span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify;line-height:150%;text-autospace:none">
<span style="font-size:10.0pt;line-height:150%"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify;line-height:150%;text-autospace:none">
<span style="font-size:10.0pt;line-height:150%">PLEASE, DO NOT HANG OR ATTACH ANYTHING TO THE PIPE LINES OR SPRINKLER HEADS. WE WILL LOCK ANY AND ALL OPENED DOORS WHEN WE LEAVE. INSPECTIONS WILL ONLY TAKE ABOUT 5 MINUTES IN EACH APARTMENT.
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify;line-height:150%;text-autospace:none">
<o:p> </o:p></p>
<p class="MsoNormal" style="text-align:justify;line-height:150%;text-autospace:none">
<span style="font-size:10.0pt;line-height:150%"> PLEASE BE AWARE, YOU DO NOT HAVE TO BE PRESENT AND WE WILL BE LOCKING ALL DOORS BEHOND US AS WE LEAVE</span><o:p></o:p></p>
<p class="MsoNormal" style="text-align:justify;line-height:150%;text-autospace:none">
<span style="font-size:10.0pt;line-height:150%"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt"> I WILL
<u>NOT</u> BE OPENING ANY DRAWERS. THIS INSPECTION IS PRIMARILY TO IDENTIFY UNSAFE ELECTRICAL AND HEATING PRACTICES ALONG WITH SAFETY CONCERNS. IF YOU HAVE ANY QUESTIONS PLEASE
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt">CONTACT ME AT
</span><a href="mailto:collinsm@mit.edu"><span style="font-size:10.0pt">collinsm@mit.edu</span></a><span style="font-size:10.0pt;color:blue">.
</span><o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt">POSTED IN THE ELEVATORS IS AN EXAMPLE OF THE INSPECTION FORMS FOR A VIOLATION OR NO SAFTY CONCERNS INDETIFIED.</span><o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><o:p> </o:p></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:14.0pt">THANK YOU, MICHAEL COLLINS</span><o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:14.0pt">HOUSE OPERATIONS MANAGER</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">*******************************************************************<o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#222222">Dear residents,</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#222222">We will be conducting health and safety inspections over the next several weeks. These inspections are designed to identify and avert potentially
dangerous situations before they cause injury or damage. Our goal in this is to keep the residential environment at MIT safe and healthy for all residents.</span><o:p></o:p></p>
<p style="margin:0in;background:white"><o:p> </o:p></p>
<p style="margin:0in;background:white"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#222222">Inspections will be visual only</span></b><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#222222">House operations managers will conduct these visual inspections from October 23, 2024, through December 6, 2024, between the hours of 10 am and
3 pm (excluding Saturdays, Sundays, and holidays). Staff will not search in drawers, closets, or through personal belongings, nor will they touch your belongings unless there is a serious safety concern present (e.g., confiscation of open-flame items). Your
house operations manager will provide advanced notification of the timeframe for inspections on your floor, wing, or section of the building.</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> HRS staff</span><span style="color:black"><a href="https://studentlife.mit.edu/housing/housing-policies/right-entry"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">
</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">have the right of entry</span></a></span><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">
</span></u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">to conduct an inspection, even when an occupant is not present, and will ensure the security of your belongings by locking the room door after the inspection is completed.</span><o:p></o:p></p>
<p style="margin:0in;background:white"><o:p> </o:p></p>
<p style="margin:0in;background:white"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Please crate emotional support animals (ESAs) during the inspection time frame</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#222222">If you have an ESA, please make sure you are following the ESA policy and the animal is placed in their
</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1D0B06">crate during the inspection time frame. There will be no private scheduling of inspections so occupants with an ESA will need to plan accordingly using the timespan your house
operations manager shares with you. </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:red">Please note that inspectors will lock all room doors of the rooms they inspect each day, so make sure you have your room key.</span></b><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:14.0pt;margin-left:0in;background:white">
<b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#222222">During the inspection, MIT staff will enter your room and check for:</span></b><o:p></o:p></p>
<ul style="margin-top:0in;padding-inline-start:48px" type="disc">
<li class="MsoNormal" style="color:#222222;mso-list:l2 level1 lfo3;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Unauthorized electrical appliances present in the<u> bed</u>room (including toaster ovens, microwaves, hot plates, coffee makers, instapots/crockpots, and other appliances with open-coiled/exposed
heating elements and/or non-UL listed. <b>These items are allowed in a private/semi-private kitchen only within the suite/apartment.</b></span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l2 level1 lfo3;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Electrical receptacle(s) overloaded (max 3 devices per wall outlet) and/or damaged or daisy-chained power strip(s)</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l2 level1 lfo3;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Refrigerator plugged into an extension cord (must be plugged directly into the wall outlet)</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l2 level1 lfo3;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Electric appliances and cords too close to the sink or stove heating elements</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l2 level1 lfo3;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Personal Wheels (PWs) not registered and/or left plugged in and charging unattended</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l2 level1 lfo3;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Flammable, combustible, toxic, or hazardous materials present in the room</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l2 level1 lfo3;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Candles, incense, or other open-flame item present in the room (these items will be confiscated by the inspector)</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l2 level1 lfo3;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Excessive combustible material covering walls, floor, ceiling, and door (no more than 40 inches by 40 inches per wall and no more than one-third of the doors may be covered with combustible
decorative materials)</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l2 level1 lfo3;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Fire protection equipment is obstructed/tampered/damaged (including fire extinguishers, smoke and heat detectors, fire alarm horns and lights, fire sprinkler heads and pipes, with a minimum
clearance of 18 inches around sprinkler heads) </span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l2 level1 lfo3;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Furniture or combustible material placed in direct contact with heating elements or electronics</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l2 level1 lfo3;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Combustibles are present around the stove and/or in the oven (such as potholders, drapes, food packaging)</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l2 level1 lfo3;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Evidence of smoking</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l2 level1 lfo3;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Obstructed egress (the evacuation path inside the building must be clear with no obstructions)</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l2 level1 lfo3;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Room number covered/tampered/modified (must be visible for emergency services to properly identify and respond to emergency calls)</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l2 level1 lfo3;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Excessive trash debris and/or improperly sealed food</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;margin-bottom:12.0pt;mso-list:l2 level1 lfo3;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Evidence of unauthorized pets (this excludes ESAs and service animals)</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li></ul>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#222222">If a violation is found, you will find a form left in your room that explains the violation, the next steps needed to correct it, and a date range
for the re-inspection. Residents are required to correct noted violations and are given the opportunity to do so, after which time the room may be re-inspected. If, in the course of a health and safety inspection, violations of any other Institute policies
are observed, they will be documented on the inspection form for review and appropriate action.</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#222222">If you have any questions, please reach out to your</span><span style="color:black"><a href="http://studentlife.mit.edu/housemanagers"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#222222">
</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">house operations manager</span></a></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#222222"> or stop by the front desk. </span><o:p></o:p></p>
<p style="margin:0in;background:white"><o:p> </o:p></p>
<p style="margin:0in;background:white"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#222222">Relevant Policies</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#222222"><br>
Student Policies:</span><span style="color:black"><a href="https://studentlife.mit.edu/housing/student-policies"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#222222">
</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">https://studentlife.mit.edu/housing/student-policies</span></a></span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Fire and Life Safety:</span><span style="color:black"><a href="https://studentlife.mit.edu/content/fire-and-life-safety-0"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">
</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">https://studentlife.mit.edu/content/fire-and-life-safety-0</span></a></span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#222222">What to Bring:</span><span style="color:black"><a href="https://studentlife.mit.edu/content/what-bring"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#222222">
</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">https://studentlife.mit.edu/content/what-bring</span></a></span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p style="margin:0in"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Submit an Atlas service request for maintenance issues</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><br>
If you notice a maintenance issue,<b> </b>please submit a </span><a href="https://atlas.mit.edu/atlas/Main.action?tab=home&sub=group_servreq"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1155CC">service request through Atlas</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">. </span><o:p></o:p></p>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">If the matter is urgent and time-sensitive
</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">(such as a flood, loss of heat, power outage, or lockout), then contact
<b>Unit-12 </b>by dialing (617) 235-1500. Unit-12 is another name for the HRS operations team<b>
</b>and is available 24/7 to help with time-sensitive issues.</span><o:p></o:p></p>
<p style="margin:0in;background:white"><o:p> </o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#222222">Thank you,</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#222222">Housing and Residential Services</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<p class="MsoNormal"><span style="color:black"> </span><o:p></o:p></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Richard Hilton <br>
<b>Sent:</b> Wednesday, October 16, 2024 10:55 AM<br>
<b>To:</b> ug-hmgr <<a href="mailto:ug-hmgr@mit.edu">ug-hmgr@mit.edu</a>>; grad-hmgr <<a href="mailto:grad-hmgr@mit.edu">grad-hmgr@mit.edu</a>><br>
<b>Cc:</b> Farren Williamson <<a href="mailto:farrenw@mit.edu">farrenw@mit.edu</a>>; Ashley Kennedy <<a href="mailto:amkenn@mit.edu">amkenn@mit.edu</a>><br>
<b>Subject:</b> Health and Safety Inspections<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt">Good morning,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt">I hope this email finds you all well. Health and Safety inspections forms are ready for your pick up at W59. We will conduct the inspections from
<span style="color:#222222">October 23, 2024 through December 6, 2024. As we did last year, manager can schedule the inspections at their own pace and provide advance notice to residents each week of where in the building inspections will be conducted. Below
is a draft email to residents. Please let me know if any edits are needed. We will look to send this email out next week with and advance notification to house teams.<o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#222222"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#222222">Cheers, Rich </span>
<span style="font-size:10.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt">Draft:<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;color:#222222">Dear Resident,</span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;color:#222222">We will be conducting Health and Safety over the next several weeks. These inspections are designed to identify and avert potentially dangerous situations before they cause
injury or damage. Our goal in this is to keep the residential environment at MIT safe and healthy for all residents.</span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;color:#222222">House Operations Managers will conduct Health and Safety Inspections from October 23, 2024 through December 6, 2024 between the hours of 10am and 3pm (excluding Saturdays, Sundays, and holidays).
Your House Operations Manager will provide advanced notification of the timespan that inspections will take place on your floor, wing, or section of the building.</span><span style="font-size:10.0pt;color:black"> HRS staff
</span><span style="color:black"><a href="https://studentlife.mit.edu/housing/housing-policies/right-entry"><span style="font-size:10.0pt;color:#1155CC">have the right of entry
</span></a></span><span style="font-size:10.0pt;color:black">to conduct an inspection, even when an occupant is not present, and will ensure the security of your belongings by locking the room door after the inspection is completed.</span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;color:#222222">If you have an ESA, please make sure you are following the ESA policy and the animal is placed in their
</span><span style="font-size:10.0pt;color:#1D0B06">crate during the inspection time frame. There will be no private scheduling of inspections so occupants with an ESA will need to plan accordingly using the timespan your House Operations Manager shares with
you. </span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><b><span style="font-size:10.0pt;color:red">Please note that inspectors will lock all room doors of the rooms they inspect each day, so make sure you have your room key.</span></b><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:14.0pt;margin-left:0in;background:white">
<b><u><span style="font-size:10.0pt;color:#222222">During the inspection, MIT staff will enter your room and check for:</span></u></b><span style="font-size:10.0pt"><o:p></o:p></span></p>
<ul style="margin-top:0in;padding-inline-start:48px" type="disc">
<li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo6;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;color:black">Unauthorized electrical appliances present in the<u> bed</u>room (including toaster ovens, microwaves, hot plates, coffee makers, instapots/crockpots, and other appliances with open-coiled/exposed heating elements
and/or non-UL listed. <b>These items are allowed in a private/semi-private kitchen only within the suite/apartment</b></span><span style="font-size:10.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo6;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;color:black">Electrical receptacle(s) overloaded (max 3 devices per wall outlet) and/or damaged or daisy-chained power strip(s)</span><span style="font-size:10.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo6;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;color:black">Refrigerator plugged into an extension cord (must be plugged directly into the wall outlet)</span><span style="font-size:10.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo6;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;color:black">Electric appliances and cords too close to the sink or stove heating elements</span><span style="font-size:10.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo6;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;color:black">Personal Wheels (PWs) not registered and/or left plugged in and charging unattended</span><span style="font-size:10.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo6;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;color:black">Flammable, combustible, toxic, or hazardous materials present in the room</span><span style="font-size:10.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo6;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;color:black">Candles, incense, or other open-flame item present in the room (these items will be confiscated by the inspector)</span><span style="font-size:10.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo6;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;color:black">Excessive combustible material covering walls, floor, ceiling, and door (no more than 40 inches by 40 inches per wall and no more than one-third of the doors may be covered with combustible decorative materials)</span><span style="font-size:10.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo6;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;color:black">Fire protection equipment is obstructed/tampered/damaged (including fire extinguishers, smoke and heat detectors, fire alarm horns and lights, fire sprinkler heads and pipes, with a minimum clearance of 18 inches around
sprinkler heads) </span><span style="font-size:10.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo6;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;color:black">Furniture or combustible material placed in direct contact with heating elements or electronics</span><span style="font-size:10.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo6;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;color:black">Combustibles are present around the stove and/or in the oven (such as potholders, drapes, food packaging)</span><span style="font-size:10.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo6;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;color:black">Evidence of smoking</span><span style="font-size:10.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo6;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;color:black">Obstructed egress (the evacuation path inside the building must be clear with no obstructions)</span><span style="font-size:10.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo6;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;color:black">Room number covered/tampered/modified (must be visible for emergency services to properly identify and respond to emergency calls)</span><span style="font-size:10.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo6;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;color:black">Excessive trash debris and/or improperly sealed food</span><span style="font-size:10.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo6;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;color:black">Evidence of unauthorized pets (this excludes ESAs and service animals)</span><span style="font-size:10.0pt"><o:p></o:p></span></li></ul>
<p style="margin:0in;background:white"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;color:#222222">If a violation is found, you will find a form left in your room that explains the violation, the next steps needed to correct the violation(s), and a date range for the re-inspection.
Residents are required to correct noted violations and are given the opportunity to do so, after which time the room may be re-inspected. If, in the course of a health and safety inspection, violations of any other Institute policies are observed, they will
be documented on the inspection form for review and appropriate action.</span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;color:#222222">If you have any questions, please reach out to your
</span><span style="color:black"><a href="http://studentlife.mit.edu/housemanagers"><span style="font-size:10.0pt;color:#1155CC">House Operations Manager.</span></a></span><span style="font-size:10.0pt;color:#222222"> </span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;color:#222222"><br>
Student Policies: </span><span style="color:black"><a href="https://studentlife.mit.edu/housing/student-policies"><span style="font-size:10.0pt;color:#1155CC">https://studentlife.mit.edu/housing/student-policies</span></a></span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;color:black">Fire and Life Safety:
</span><span style="color:black"><a href="https://studentlife.mit.edu/content/fire-and-life-safety-0"><span style="font-size:10.0pt;color:#1155CC">https://studentlife.mit.edu/content/fire-and-life-safety-0</span></a></span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;color:#222222">What to Bring:
</span><span style="color:black"><a href="https://studentlife.mit.edu/content/what-bring"><span style="font-size:10.0pt;color:#1155CC">https://studentlife.mit.edu/content/what-bring</span></a></span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;color:#222222">Thank you,</span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;color:#222222">Housing and Residential Service</span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black"> </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>