[snowriders] New officers for next year.

MIT Snowriders Members snowriders at mit.edu
Thu May 26 10:36:26 EDT 2011 

Hey Victor, 

Sorry for the late reply. Nancy is correct in her responses. As for
whether or not Snowriders pays for the buses, it could go either way.
We're all squared away with the bus company so we could pay for it, but
honestly I think it went a lot smoother last year when GSC paid for
that. It also eliminates the need for GSC to pay snowriders twice (for
buses, and then for left-over revenue). 

As far as the dates, that's totally fine. I think it looks like a good
weekend. I think Friday-Monday is harder for some students to work out
with their labs, but since demand is so high for the trip it actually
ends up being a good balance. 

We'll update you next week with who will be handling the trip from the
Snowriders side.

Josh Bialkowski

P.S. Sorry about the autoresponder. I forgot to take that down after the
end of the season. 

On Thu, 2011-05-26 at 10:06 -0400, Victor Wang (GSC AC) wrote:
> Nancy, can you or another officer from Snowriders please confirm that
> the changed Friday-Monday dates as below are okay?  Then I think we're
> set to sign the contract.  Thanks!
> 
> On Thu, May 26, 2011 at 10:03 AM, Imani Donyea Ivery <imani at mit.edu> wrote:
> > Group Arrival Date: Friday, January 20, 2012 Method: 10 Buses
> > Group Departure Date: Monday, January 23, 2012
> >
> > ________________________________________
> > From: Victor Wang (GSC AC) [gsc-ac at MIT.EDU]
> > Sent: Thursday, May 26, 2011 9:58 AM
> > To: Nancy Guillen; Imani Donyea Ivery
> > Cc: sr-officers at mit.edu; Snowriders; OFFICERS Officers; GSC Activities Committee
> > Subject: Re: [snowriders] New officers for next year.
> >
> > Hi Nancy & Imani,
> >
> > Thanks Nancy for the quick response. Please let us know as soon as
> > possible when the leadership at Snowriders is set up!
> >
> > Imani, I believe you asked Sunday River about a couple of alternate
> > dates as well, but can you please verify the preferred dates that we
> > would be signing for? Since this is the only substantial change in the
> > contract from last year, so if we just get a reply from Snowriders
> > that this is okay, we can go ahead with signing the contract.
> >
> > Cheers,
> >
> > Victor
> >
> >
> > On Wed, May 25, 2011 at 6:10 PM, Nancy Guillen <nancyg at mit.edu> wrote:
> >> Hi Victor
> >>
> >> I was the one of the Ski trip coordinators this year and I will most likely be helping out again for the next trip. I believe all of this information is correct and you should go ahead as planned. I am not a 100% sure if Snowriders were planning to take care of the upfront bus cost, but I think the safest way to go about it is that GSC takes care of that. We might be able to contact the bus agency to book the buses. For now go with this. Let me know if there is anything else I can do to help in the meantime. Thanks
> >>
> >> Nancy
> >>
> >>
> >>
> >> -----Original Message-----
> >> From: Victor Wang (GSC AC) [mailto:gsc-ac at MIT.EDU]
> >> Sent: Wednesday, May 25, 2011 5:51 PM
> >> To: sr-officers at mit.edu
> >> Cc: Snowriders; GSC Activities Committee; Imani Donyea Ivery; OFFICERS Officers
> >> Subject: Re: [snowriders] New officers for next year.
> >>
> >> Hi Snowriders,
> >>
> >> I hope you're getting a lot of interested volunteers for next year!
> >>
> >> The GSC needs to sign the Ski Trip contract with Sunday River within
> >> the next few days, so we'd like to confirm what the status of
> >> Snowriders is.  Specifically, our administrator from the ODGE, Imani
> >> Ivery, was wondering if we should front the bus cost this year in case
> >> the Snowriders' finances requires this.  Also, we need an official
> >> confirmation from Snowriders that this next trip will be essentially
> >> the same as the last.  I believe on our end, Imani handles some of the
> >> financial aspects.  The GSC negotiates the details of the contract
> >> with Sunday River (so far it looks essentially identical to last
> >> year), handles the publicity and registration, and Snowriders does the
> >> remaining bulk of the planning and staffing.
> >>
> >> We just need to make sure everybody is on the same page before we sign
> >> the contract.  We were actually going to sign a couple of days ago but
> >> have been having issues getting a hold of specific people from
> >> Snowriders, so if any qualified person who gets this message can
> >> confirm or contact the required people, please do so ASAP.  There is
> >> time pressure from Sunday River to get a discount, so this is quite
> >> urgent.
> >>
> >> Thanks!  Looking forward to working with the old and new Snowriders team!
> >>
> >> Victor Wang & Mitali Thakor
> >> GSC Activities Committee Chairs
> >>
> >> On Wed, May 25, 2011 at 12:52 PM, MIT Snowriders Members
> >> <snowriders at mit.edu> wrote:
> >>> Hey Snowriders,
> >>>
> >>> I hope everyone had a good end of term and is enjoying life without
> >>> without classes. The last thing that might be on your mind at this
> >>> moment is snowsports, but it is time to put together the team for
> >>> Snowriders next year. If you're interested in being an officer for the
> >>> club next season, check out the position descriptions below, and reply
> >>> to sr-officers at mit.edu. The officers will be meeting tomorrow to talk to
> >>> some people who expressed an interest already. I know it's short notice
> >>> so if you can't meet tomorrow that's fine, please we'll arrange another
> >>> meeting soon to talk to the rest of you. Please reply by next Tuesday,
> >>> May 31, by 5:00pm. We'll be having a social sometime soon which will
> >>> include elections.
> >>>
> >>>
> >>> Please be aware that we are, foremost, a graduate student organization.
> >>> We welcome interest from those of you that are not graduate students, >
> >>> but it will be a requirement for some of the positions: President, Vice
> >>> president, GSC Coordinator. Also, if you have interest in being a bus
> >>> monitor, which is not an officer position, but is something that we
> >>> could use some help on, please let us know as well. If you think you
> >>> might be interested in an officer position, but don't want to make the
> >>> commitment this year, being a bus monitor is a great way to get more
> >>> involved in the club.
> >>>
> >>> Thanks!
> >>>
> >>> Your (current) snowriders officers.
> >>>
> >>>
> >>>> President (last year: Josh Bialkowski)
> >>>> Preferably: officer from previous year or someone intimately familiar
> >>>> with the club
> >>>> Oversees all the activies of the other officers
> >>>> Coordinates and plans the weekly bus trips with the mountains
> >>>> Coordinates with the bus company to schedule the trips
> >>>> Helps manage the GSC Ski Trip
> >>>> Represents the club at ASA meetings
> >>>>
> >>>>
> >>>>
> >>>> Vice President (last  year: Azriel Ghadooshahy)
> >>>> Preferably: two-year commitment to maintain institutional knowledge
> >>>>     (not necessarily VP the next year)
> >>>> Manages season pass sales at the beginning of the semester
> >>>> Coordinates and plans weekly bus trips with the mountains
> >>>> Serves as a signatory for club expenses
> >>>> Represents the club at ASA meetings
> >>>>
> >>>>
> >>>>
> >>>> Treasurer (last year: Irene Chen):
> >>>> Tracks club finances and expenses on spreadsheet
> >>>> Manages accounting on SAP
> >>>> Signs for club reimbursements
> >>>> Handles season pass sales
> >>>>
> >>>>
> >>>>
> >>>> Webmaster (last year: Irving Wang):
> >>>> Manages the club website
> >>>> Adds new features when we see the need
> >>>> Reports online sales information to the treasurer
> >>>> Must have experience programming (sic) with PHP
> >>>>
> >>>>
> >>>>
> >>>> Social Chair:
> >>>> Organizes club socials (2-3 per year)
> >>>> Organizes local outings (Warren Miller show, discount night, others)
> >>>> Work with GSC Ski trip coordinators to setup social events at the GSC
> >>>> Ski Trip
> >>>> Create/Update the Snowriders facebook,myspace,twitter
> >>>>
> >>>>
> >>>>
> >>>> Tuning Chair:
> >>>> Runs approximately weekly tuning sessions
> >>>>     (members can use our equipment at the student center to
> >>>> tune/maintain their gear)
> >>>> Maintains the equipment and purchases expendables
> >>>> *must have a familiarity with basic ski and/or snowboard maintaince:
> >>>> sharpening, patching, etc
> >>>>
> >>>>
> >>>>
> >>>> GSC Ski Trip Coordinator:
> >>>> Preferably a Two-year position:
> >>>>    First year:
> >>>>       Assist primary coordinator
> >>>>
> >>>>    Second year:
> >>>>       Be the primary coordinator:
> >>>>          Research potential venues for the anuual GSC Ski Trip
> >>>>          Work with the mountain to coordinate the details of the trip
> >>>>          Represents the GSC in negotiating contract terms and details
> >>>>          Manages the travel details, room assignments
> >>>>          Works with the GSC Webmaster to do online sales
> >>>>
> >>>>
> >>>>
> >>>> Bus Monitors:
> >>>>    Not an officer position, but something we still need volunteers for
> >>>>    Monitors weather conditions and announcements for 2-3 of the bus
> >>> trips
> >>>>    Answers bus-trip related email questions for your trips
> >>>>    Coordinate boarding/role-call the day of the trip
> >>>>    Picks up and distributes passes on arrival at the mountain
> >>>>    Coordinates role-call and departure for return
> >>>
> >>> _______________________________________________
> >>> snowriders at mit.edu
> >>> Unsubscribe here: http://mailman.mit.edu/mailman/listinfo/snowriders
> >>>
> >>

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