Attachments archived too?

[Florin Wach]

Hello Rick,

the attachments are stored in a hidden shared folder of the SAP Office environment. In previous archiving runs I wasn't aware, that the content of the attachments are also archived (and deleted) along with the workitem(s).

The reference key to the SAP Office documents are stored in the workflow container, and by using the business object type ...huh... SOFM you can instantiate this, using the key. From there, you can also check the folder, use the display method a.s.f. for further investigation.

With the very best wishes,
   Florin

-------- Original-Nachricht --------
> Datum: Thu, 29 Sep 2011 08:52:01 +1000
> Von: Rick Bakker <rbakker at gmail.com>
> An: "SAP Workflow Users\' Group" <sap-wug at mit.edu>
> Betreff: Re: Attachments archived too?

> Thanks for the response, Mike. We're on ECC 6, SAP_BASIS 7.1.
> 
> I'm doing runs of the verification workflow in SWU3 in the Test system
> and attaching SAPOffice files
> to the user decision workitem that appears in my inbox. After
> completing the workflow I archive it.
> 
> The archive file size when I attached a small .txt file: 0.042 MB
> The archive file size when I attached a slightly bigger .docx file:
> 0.025MB
> The archive file size when I attached a 1395KB .pdf file: 1.565 MB
> Intriguing.
> 
> In each case I archived the workflow instance and "deleted" it (in
> archiving terminology).
> I'm still able to access the attachments when I retrieve each workflow
> instance from the archive.
> 
> I haven't been able to figure out yet where SAP stores attachments to
> workflows so I don't know if they are being deleted along with the
> workflow.
> Anybody know?
> 
> I'll also try asking in the new SDN Archiving forum.
> 
> regards
> Rick Bakker
> hanabi technology
> 
> On Wed, Sep 28, 2011 at 10:01 PM, Mike Pokraka
> <wug at workflowconnections.com> wrote:
> > I played with this back on 4.7 and attachments were definitely not
> visible
> > in the archive retrieval transactions/functions.
> >
> > Maybe this has changed, or maybe it's been archived all along but
> remained
> > invisible. The archive files themselves are not human-readable so who
> > knows what's in there!
> >
> > Assuming you're talking about SAPOffice attachments (Excel/word/text
> notes
> > etc.), I would think they'd fall under the SapOffice archiving strategy
> > and WF only has a link - similar to attaching, say, a Sales Order to a
> > work item.
> >
> > Cheers,
> > Mike
> >
> >
> > On Wed, September 28, 2011 8:16 am, Rick Bakker wrote:
> >> Greetings WUGgles,
> >>
> >> In the Workflow Book (2nd Edition) page 208 it says re: archiving of
> >> workflows:
> >> "Attachments to work items will be deleted even if they have not been
> >> archived"
> >>
> >> I have been trying this out and as far as I can tell (from the file
> >> sizes), the attachments *do* get archived along with the workitems,
> >> which is what I was hoping for.
> >>
> >> There was a thread here last April about this which also seemed to
> >> assume that attachments were not archived.
> >>
> >> All comments welcome.
> >>
> >> regards
> >> Rick Bakker
> >> hanabi technology
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