Travel Expenses Approval

[michael.mcley@daimler.com]

John,

As one recommendation (and likely a ham-handed approach) here are some 
things you can look at...

How would I provide the list of these names to the 1st Approver, from 
within a decision task (the names would be held in a custom table) 
Look at business object WF_TASK - I think the methods Dispatch or 
GetListAndDispatch provide some methods for populating a popup with a list 
of agents that can be selected and read back into the WF container for 
subesequent steps of the workflow.


How would you advise to provide a mechanism for the approver to provide 
rejection reason text back to the claimant. 
We do something similar, but with invoices.  We have a popup that reads 
the comments from the invoice and displays them in a text popup. Approvers 
can enter new comments that can then be stored with the invoice (in your 
case the trip).  This way all the history is stored with the invoice 
(trip).

Function Modules:
FITP_REQUEST_TABLES_READ - can be used to get all the data from a trip 
request, including the "comments" section
FITP_UPDATE_REQUEST - can write comments back into the request, but I 
think it also writes back a bunch of other trip request data, so test this 
FM carefully.  Trip comments are stored in table FTPT_REQ_REASON.
CATSXT_SIMPLE_TEXT_EDITOR - this FM gives a popup with text.  Once you 
have read the comments from the request, call this FM and the popup can 
include all the comments and the approver can enter further comments at 
bottom.

Either that, or use SOFM to make an attachment to the workflow (instead of 
the trip request).

You would have to glue all this together in a custom method...
 
Michael McLey 
MBUSI - IT Parts & Administration 
Mercedes-Benz US International, Inc. 
1 Mercedes Drive 
Vance, AL 35490 
PHONE:  (205) 462 - 5239 
EMAIL:   michael.mcley at daimler.com   



jhaworth at csc.com 
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01/24/2011 06:20 AM
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Subject
Travel Expenses Approval







Hi to all, 

I would really appreciate some advice. 

We are on ECC6 and no Portal 

Starting to develop a Travel/Trip expense workflow approval process. 

The requirement is to have a two step approval, whereby the claimant 
chooses the 1st approver, easy enough to achieve, im ok with that. 

But then when the 1st approver receives the decision task, Approve / 
Reject, for the 1st approver to be able to choose from a list of names, 
these would be the 2nd level approvers. 

2 Questions 
How would I provide the list of these names to the 1st Approver, from 
within a decision task (the names would be held in a custom table) 
How would you advise to provide a mechanism for the approver to provide 
rejection reason text back to the claimant. 

Many thanks

John Haworth
SAP PDM/Workflow
CSC

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