Travel Workflow

Thu Oct 28 09:47:33 EDT 2010

 Monique:
        We have workflow for Travel.  After the trip is saved and
submitted the workflow waits for imaged receipts,
then goes to AP for an audit and then it is passed to the manager for
approval using HCM org units .  There are other steps in the approval in
which the trip can be sent back to the traveler for additional
information, etc.
We use the Portal's UWL for the interface and also are using the Travel
webdynpros in the portal.

Tom Simon
Auto-Owners Insurance

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Today's Topics:

   1. RE: User Container input after execution of work item
      (Edward Diehl)
   2. Re: Travel workflow (Sandy)
   3. RE: Travel workflow (Stephens, Monique S L)

----------------------------------------------------------------------

Message: 1
Date: Wed, 27 Oct 2010 12:36:46 -0500
From: Edward Diehl <edwarddiehl at hotmail.com>
Subject: RE: User Container input after execution of work item
To: <sap-wug at mit.edu>
Message-ID: <COL104-W26B5A59BD56C4A7EBC3A32A2430 at phx.gbl>
Content-Type: text/plain; charset="iso-8859-1"

Michael,
Take a look at business object WF_TASK.  Check especially in Business
Workflow Explorer (SWDM) and select on task type to get some samples.
I have used one of the methods (I can't remember which.  It's been too
long) to select an agent for the follow on task from the list of
possible agents assigned to the target task.   Sounds like it might be
just what you're looking for.

Best wishes,
Ed

To: sap-wug at mit.edu
Subject: Re: User Container input after execution of work item
Date: Wed, 27 Oct 2010 11:44:21 -0500
From: michael.mcley at daimler.com

Hey Joe,

Thanks.  Yes, this is what we are
currently doing.  Problem is that a lot of our approvers are executives
and, well, maybe you can fill in the rest... ;-)

In any case, they want AP to send the
item the the correct approver in the first place.
 Michael McLey
MBUSI - IT Parts & Administration
Mercedes-Benz US International, Inc.
1 Mercedes Drive
Vance, AL 35490
PHONE:  (205) 462 - 5239 
EMAIL:   michael.mcley at daimler.com  

Joe_Toledo at capgroup.com
Sent by: sap-wug-bounces at mit.edu10/27/2010 11:39 AMPlease respond to
sap-wug at mit.edu Tosap-wug at mit.educc
SubjectRe: User Container input after execution of work item

Hi there, 

Perhaps you have already thought of this approach,(and forgive me if I'm
pointing out the obvious) 

Sounds like the work item landed in the "wrong" person's inbox and it
appears that that person would know who it should have go to, correct?
 If so, just have the user "right click" on the work item and select
"Forward" and they will be prompted to enter appropriate user that the
work item should have gone to. 

Hope this helps. 

Regards, Joe
Toledo | The Capital Group Companies
Location: IRV | Extension: 55417 | Outside: 949-975-5417
E-mail: joat at capgroup.com
[ Mailing: 15260
Valley Oak. IRV-M-3E Irvine, CA
92618 USA ]

From:michael.mcley at daimler.comTo:sap-wug at mit.eduDate:10/27/2010 08:59
AMSubject:User Container input after execution of work item Sent
by:sap-wug-bounces at mit.edu

Hello Wuggers,

I have a small issue that has probably been addressed many times before,
but if you have some information or maybe a link to a similar topic ...

We have an invoice verification workflow where accounts payable parks an
incoming invoice and the PARKED event triggers a workflow for the
approval of the invoice.  If approved, AP will post the invoice.  If
rejected, AP will follow up with an additional work item (which just
calls tcode
MIR4 in change mode) to modify the invoice and park again (so the
approval process will loop thereafter until the invoice is finally
approved and then deleted or posted).

The problem is that occasionally a reason for rejection is that the
workflow selected the wrong approver as the agent for the approval task.
This is due mostly to the less-than-accurate state of our org charts.
So yes, the right answer is to fix our org charts, but let's assume for
a variety of lame reasons this cannot be done.  AP has the request that
they would like to be able to assign an agent when the invoice is parked
again, which for me means like a dialog box pops up, giving the current
agent, and allowing AP to change the agent.  The selection would then be
written to a container element and that container element used in the
agent determination of the subsequent approval step.

So now, how to implement?  

I currently have the checkbox "Confirm end of processing" checked in the
AP rejected invoice task, which allows AP to decide when they are done
editing the invoice (they may want to keep the item and edit it multiple
times as more information comes to them).  This dialog box would be a
great mechanism to allow them to modify the container.  However I would
either have to change the dialog box, or create my own (with input
fields and functionality to write to the container) and use my Zdialog
box instead of the SAP standard.  I don't know how to do this.

I have also thought of creating a mini-loop in the rejected invoice step
which will keep a work item in the inbox of AP until they are finally
ready to park again.  This loop would have as a subsequent step some
kind of dialog which would allow input into the container.  I am worried
however that this would clutter the logs with a new step every time the
work item is opened but not processed.

Any recommendations here?  I guess this falls under the category of
ad-hoc or on-the-fly agent determination techniques.

Thanks for your help. Michael McLey
MBUSI - IT Parts & Administration
Mercedes-Benz US International, Inc.
1 Mercedes Drive
Vance, AL 35490
PHONE:  (205) 462 - 5239 
EMAIL:   michael.mcley at daimler.com  
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Message: 2
Date: Thu, 28 Oct 2010 23:47:27 +1100
From: Sandy <maorriyan.santoso at gmail.com>
Subject: Re: Travel workflow
To: "SAP Workflow Users' Group" <sap-wug at mit.edu>
Message-ID:
	<AANLkTimQ_Tj5QbZWRfXbaVSBgnt8nnGfN18WDNcRzLz1 at mail.gmail.com>
Content-Type: text/plain; charset="windows-1252"

Hi Monique.
Have you seen this
http://help.sap.com/saphelp_46c/helpdata/en/4e/06dc01069e11d2b40d006094b
981bc/frameset.htm
<http://help.sap.com/saphelp_46c/helpdata/en/4e/06dc01069e11d2b40d006094
b981bc/frameset.htm>

On Thu, Oct 21, 2010 at 8:01 AM, Stephens, Monique S L
<moniques at bcm.edu>wrote:

>  We are looking at modifying the way travel is approved and I?m 
> looking to the group for some assistance.  We are using transaction 
> code PR05. We are on ECC 6.0, EhP4.
>
>
>
> Currently, we have roles in SAP for travel creator and travel approver

> by org unit.  The creator and approver need authorization for the org 
> unit the trip taker is assigned to.  When the trip is created, nothing

> actually routes through workflow like the FI documents do.  The user 
> with the travel approver role for that org unit would go into SAP and
approve the trip.
>
>
>
> Some users in the organization would like for travel to go through a 
> workflow process where the system would look at the trip taker (not 
> creator) and determine who should approve it.  I believe they want 
> something similar to the way FI documents route (route to approver 
> based on a certain dollar amount).
>
>
>
> Is there any documentation out there in regards to travel workflow or 
> can anyone give me the direction to take for this task?
>
>
>
>
>
>
>
> *Monique Stephens*
>
> Senior SAP Business Analyst
>
> Baylor College of Medicine
>
> 713-798-1349
>
> 713-798-1326 (FAX)
>
> _______________________________________________
> SAP-WUG mailing list
> SAP-WUG at mit.edu
> http://mailman.mit.edu/mailman/listinfo/sap-wug
>
>
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Message: 3
Date: Thu, 28 Oct 2010 07:57:11 -0500
From: "Stephens, Monique S L" <moniques at bcm.edu>
Subject: RE: Travel workflow
To: "SAP Workflow Users' Group" <sap-wug at mit.edu>
Message-ID:

<BD844841E948BD4293994F85BD77A1CC9F06507FBA at EXCMSMBX01.ad.bcm.edu>
Content-Type: text/plain; charset="us-ascii"

I looked under ECC 6 and found some information under the FI section for
travel management.  I was hoping that someone else has implemented
workflow for travel and could provide some pointers and advice.

Monique

From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf
Of Sandy
Sent: Thursday, October 28, 2010 7:47 AM
To: SAP Workflow Users' Group
Subject: Re: Travel workflow

Hi Monique.
Have you seen this
http://help.sap.com/saphelp_46c/helpdata/en/4e/06dc01069e11d2b40d006094b
981bc/frameset.htm

On Thu, Oct 21, 2010 at 8:01 AM, Stephens, Monique S L
<moniques at bcm.edu<mailto:moniques at bcm.edu>> wrote:
We are looking at modifying the way travel is approved and I'm looking
to the group for some assistance.  We are using transaction code PR05.
We are on ECC 6.0, EhP4.

Currently, we have roles in SAP for travel creator and travel approver
by org unit.  The creator and approver need authorization for the org
unit the trip taker is assigned to.  When the trip is created, nothing
actually routes through workflow like the FI documents do.  The user
with the travel approver role for that org unit would go into SAP and
approve the trip.

Some users in the organization would like for travel to go through a
workflow process where the system would look at the trip taker (not
creator) and determine who should approve it.  I believe they want
something similar to the way FI documents route (route to approver based
on a certain dollar amount).

Is there any documentation out there in regards to travel workflow or
can anyone give me the direction to take for this task?

Monique Stephens
Senior SAP Business Analyst
Baylor College of Medicine
713-798-1349
713-798-1326 (FAX)

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