GOS (was: SAP-WUG Digest, Vol 72, Issue 51)

Thu Nov 25 11:45:17 EST 2010

(Renamed title to something more meaningful)

There's no need to store the entire original in GOS (Generic Object
Services). For example, some of the SAP-delivered archiving solutions will
attach a GOS attachment consiting of a BOR object of type IMAGE, which is
simply a link to the content repository, wherever that may be. Opening the
'attachment' loads the image from the repository.

It's entirely possible to build a similar setup for almost any repository
objects. Have a look through the ArchiveLink doco.

Cheers,
Mike

On Mon, November 22, 2010 3:28 pm, Schmidinger, Heinz (Oerlikon TR) wrote:
> Hi,
>
> in my point of view GOS (whatever this should be in detail) has some
> disadvantages.
>
> One great is that it is a SO-Document (SAPOffice): So it is owned by an
> User personelly, not by the system. Further on there are no really
> useful administration-tools for this "documents".
>
> The storage is fixed defined (SOFFDB), only the content-repository can
> be changed (e.g. from DB to ....... ).
>
> There are some other resons why GOS (BDN)-Images are not so useful.
>
> Instead of this we use Archive-link based documents; they can be handeld
> much easier an for this documents there are enough admin-tools and f.m.
> to do something like move/copy assignment from one object to another
> one.
>
> Greetings
>
> Heinz
>
>
>
> ________________________________
>
> Von: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] Im Auftrag
> von Melih Obagi
> Gesendet: Montag, 22. November 2010 16:08
> An: sap-wug at mit.edu
> Betreff: Re: SAP-WUG Digest, Vol 72, Issue 51
>
>
>
> Hi,
>
>
>
> Actually we don't want to use GOS because as far as I know if I use GOS
> for attachments documents are stored in the SAP database not in a file
> server. And there is one more issue of GOS is that attachments are not
> automatically transferred between processes, i.e., if a document is
> attached to purchase requisition (PR) by GOS it is not transferred to
> purchase order automatically. I have read in an SAP note, I don't
> remember the note number right now but I will send you if I recall it,
> that it requires additional consulting that is provided by SAP.
>
>
>
> Right now we use SAP DMS to create and attach documents to purchasing
> processes and send mails from SAP to Outlook by Extended Notification.
>
>
>
> I also found below note
>
>
>
> http://help.sap.com/saphelp_scm50/helpdata/en/d5/581ee8d56f1247bf34cfcd6
> 6d16d81/content.htm
>
>
>
> "At present, notifications cannot contain documents, such as Microsoft
> Word files, as attachments. Only the HTML format for Microsoft Outlook
> is supported for HTML messages at present. E-mail messages can only be
> sent to Internet e-mail addresses."
>
>
>
> Best regards
>
>
>
> Melih
>
>
>
> On Mon, Nov 22, 2010 at 10:31 AM, <sap-wug-request at mit.edu> wrote:
>
> Send SAP-WUG mailing list submissions to
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> When replying, please edit your Subject line so it is more specific
> than "Re: Contents of SAP-WUG digest..."
>
>
> Today's Topics:
>
>   1. Re: SV: SAP-WUG Digest, Vol 72, Issue 22 (John Haworth)
>
>
> ----------------------------------------------------------------------
>
> Message: 1
> Date: Mon, 22 Nov 2010 08:30:21 +0000
> From: John Haworth <jhaworth at csc.com>
> Subject: Re: SV: SAP-WUG Digest, Vol 72, Issue 22
> To: "SAP Workflow Users' Group" <sap-wug at mit.edu>
> Message-ID:
>
> <OFB37D0595.B7FE5D4D-ON802577E3.002E9069-802577E3.002EC4D6 at csc.com>
> Content-Type: text/plain; charset="utf-8"
>
> Hi
>
> If you want to change the storage area, create a new content repository,
> then new storage category. Use Tx SKPR08 to change the default category
> to
> your new category.
>
> Regards
>
> John
>
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>
>
>
> From:
> Claus L?cking <wug at lucking.dk>
> To:
> "'SAP Workflow Users' Group'" <sap-wug at mit.edu>
> Date:
> 22/11/2010 08:13
> Subject:
> SV: SAP-WUG Digest, Vol 72, Issue 22
>
>
>
> Hi,
>
> Some years ago I managed to have the GOS documents stored on the content
> server by following guidelines in SAP note 530792.
>
> Cheers,
> Claus.
>
> Fra: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] P? vegne
> af
> Melih Obagi
> Sendt: 21. november 2010 17:21
> Til: sap-wug at mit.edu
> Emne: Re: SAP-WUG Digest, Vol 72, Issue 22
>
> Dear colleagues,
>
> I would like to hear your valuable thoughts on the issue.
>
> Best regards,
>
> Melih
>
> On Fri, Nov 12, 2010 at 9:05 AM, Melih Obagi <melihozbagi at gmail.com>
> wrote:
> Hi Shai,
>
> Documents are attached to PR through SAP EDMS not GOS. As far as I know
> if
> documents are attached through GOS they are stored in SAP database not
> in
> content server and we don't want to use SAP database for our purpose.
>
> Could you please explain how to create the SOFM if documents are stored
> in
> DMS content server.
>
> Regards
>
> Melih
>
> On Thu, Nov 11, 2010 at 10:22 PM, <sap-wug-request at mit.edu> wrote:
> Send SAP-WUG mailing list submissions to
>       sap-wug at mit.edu
>
> To subscribe or unsubscribe via the World Wide Web, visit
>       http://mailman.mit.edu/mailman/listinfo/sap-wug
> or, via email, send a message with subject or body 'help' to
>       sap-wug-request at mit.edu
>
> You can reach the person managing the list at
>       sap-wug-owner at mit.edu
>
> When replying, please edit your Subject line so it is more specific
> than "Re: Contents of SAP-WUG digest..."
>
>
> Today's Topics:
>
>  1. RE: How to fetch attachments in workflows to Outlook
>     (Evangelos Pournaras)
>
>
> ----------------------------------------------------------------------
>
> Message: 1
> Date: Thu, 11 Nov 2010 22:21:31 +0200
> From: "Evangelos Pournaras" <pourne at otenet.gr>
> Subject: RE: How to fetch attachments in workflows to Outlook
> To: "'SAP Workflow Users' Group'" <sap-wug at mit.edu>
> Message-ID:
>
> <!&!AAAAAAAAAAAYAAAAAAAAAO5R6A+GV2VPldxPgPD54e3CgAAAEAAAALfwuXIix15HgbQC
> d6XRuTcBAAAAAA==@
> otenet.gr>
>
> Content-Type: text/plain; charset="us-ascii"
>
> Hello everyone,
>
>
>
> While on the subject, has anyone managed or attempted to create
> attachments
> for e-mails sent through Notifications?
>
> If I recall correctly, there were options for this in Workflow
> Notifications
> customizing, but the relevant sections in the implementing classes were
> empty as of ECC 6 (no EnhP).
>
>
>
>
>
>
>
> Best regards,
>
> Pournaras Evangelos
>
>
>
> SAP Technical Expert - HR/Payroll Coordinator
>
> TEKA SYSTEMS S.A.
>
> 252, Piraeus St. - 177 78 - Tavros
>
> Athens - Greece
>
> Tel: +30 210 489 8493
>
> Mob: +30 6974 400525
>
> Fax: +30 210 482 1474
>
> E-mail: epournaras at teka.vionet.gr
>
>  <http://www.tekasystems.com/> www.tekasystems.com
>
> From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf
> Of
> Shai Eyal
> Sent: Thursday, November 04, 2010 7:29 PM
> To: sap-wug at mit.edu
> Subject: Re: How to fetch attachments in workflows to Outlook
>
>
>
> Hi Meli,
>
> I'm not sure how the attachments are linked to the PR. I assume it is
> linked
> through GOS. If this is true, then you're lucky.
>
> Read table SRGBTBREL according to BUS2105 and PR number. The table
> contains
> link to SOFM objects. Just instantiate these SOFMs and pass them to
> container element ATTACHMENT of send mail step.
>
> If your attachments are stored in DMS content server there's another
> solution to create the SOFM.
>
>
>
> Please try and let me know if you need further assistance. Please also
> note
> that such will increase the size of messages, cause attachments could be
> large files...
>
>
>
> Good luck!
>
>
>
> Regards,
> Shai Eyal
>
> SAP Logistics senior consultant
> SAP Workflow & BPM specialist
>
> http://www.linkedin.com/in/shaieyal
> Mobile: 972-52-5816633
>
>
>
>
>
>
>
>  _____
>
> From: "sap-wug-request at mit.edu" <sap-wug-request at mit.edu>
> To: sap-wug at mit.edu
> Sent: Thursday, November 4, 2010 18:20:35
> Subject: SAP-WUG Digest, Vol 72, Issue 4
>
> Send SAP-WUG mailing list submissions to
>   sap-wug at mit.edu
>
> To subscribe or unsubscribe via the World Wide Web, visit
>   http://mailman.mit.edu/mailman/listinfo/sap-wug
> or, via email, send a message with subject or body 'help' to
>   sap-wug-request at mit.edu
>
> You can reach the person managing the list at
>   sap-wug-owner at mit.edu
>
> When replying, please edit your Subject line so it is more specific
> than "Re: Contents of SAP-WUG digest..."
>
>
> Today's Topics:
>
>  1. How to fetch attachments in workflows to Outlook (Melih Obagi)
>  2. RE: SBWP on portal (M?rton Zsolt)
>  3. SWIA - administrator forward (M?rton Zsolt)
>
>
> ----------------------------------------------------------------------
>
> Message: 1
> Date: Thu, 4 Nov 2010 11:03:31 +0200
> From: Melih Obagi <melihozbagi at gmail.com>
> Subject: How to fetch attachments in workflows to Outlook
> To: sap-wug at mit.edu
> Message-ID:
>   <AANLkTinNW1s292XGUyX=at_jU==eHVz46Zi14W4yHPT9 at mail.gmail.com>
> Content-Type: text/plain; charset="iso-8859-1"
>
> Dear colleagues,
>
>
> We have purchase requisition (PR) workflow in use and integration
> between
> SAP and Outlook; workflows are approved via Outlook or Blackberry.
>
>
> Now there is such a requirement that when a document is linked to PR by
> using service object in PR I need to fetch this document as an
> attachment
> of
> Outlook mail. Before adding document(s) to PR(s), initially we create
> document info record (DIR) using SAP EDMS and link DIR with PR.
>
>
> I know that data about documents are stored in tables DR* and original
> path
> of a document is stored in table DRAW- FILEP.
>
>
> Any suggestion would be appreciated
>
>
> Kind regards
>
>
> Melih
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> ------------------------------
>
> Message: 2
> Date: Thu, 4 Nov 2010 12:43:51 +0100
> From: M?rton Zsolt <Marton.Zsolt at iqsys.hu>
> Subject: RE: SBWP on portal
> To: "SAP Workflow Users' Group" <sap-wug at mit.edu>
> Message-ID:
>   <92C25DF364C62443A7507663B3179C8CC501D4 at BPIMBX01.iqsys.telekom.intra>
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>
> Hi Jocelyn,
> Thanks. It seems OK now.
> Br
> -----Original Message-----
> From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf
> Of
> Dart, Jocelyn
> Sent: Tuesday, November 02, 2010 11:18 PM
> To: SAP Workflow Users' Group
> Subject: RE: SBWP on portal
>
> Hi Guys,
> FYI, You can actually use the Extended Notifications (config SWNCONFIG /
> program SWN_SELSEN) to send links to Outlook mail including work item
> execution links to a WebDynpro application.
>
> The critical factor here (on top of the usual config... see blogs etc.
> on
> SDN) is to fill in the SWNCONFIG General Settings parameter WD_HOST and
> in
> the Subscription section choose the appropriate link type to allow
> creation
> of the work item links.
>
> Could save you a lot of effort.
>
> It also helps to have set up your WD call in transaction SWFVISU - even
> if
> you aren't using the UWL - as it will build the call based on the Task
> Visualization config there.
>
> Regards,
> Jocelyn
>
> -----Original Message-----
> From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf
> Of
> M?rton Zsolt
> Sent: Wednesday, 3 November 2010 12:07 AM
> To: SAP Workflow Users' Group
> Subject: RE: SBWP on portal
>
> Hi,
> That's already maped, but I'm not able to call my WD from SAP.
>
> We made some "developments" with our customers. We decidet to not to map
> SBWP on portal, but I have to send az Outlook mail concerning the link
> to
> the specified WD. Now I'm facing problem to create the "variable" part
> of
> my
> link.
> So, my question is the following: is that possible to create a link to
> call
> a web dynpro with input parameters from SAP?
>
> Thanks in advance
> ZSolt
>
> -----Original Message-----
> From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf
> Of
> Bhupinder
> Sent: Friday, October 29, 2010 4:26 PM
> To: SAP Workflow Users' Group
> Subject: Re: SBWP on portal
>
> Hi,
>
> You need to map the WD application with Specific workflow task under
> Tcode-SWF_VISU.
>
> Best Regards,
> Bhupinder
>
> On 10/29/10, M?rton Zsolt <Marton.Zsolt at iqsys.hu> wrote:
>> Hi all,
>>
>>
>>
>> We have an issue with one of our customers. We are developing a new
> approval
>> workflow, where the approval transaction must be carried out on EP. We
>> developed webdynpros for them, but we can't use the UWL (for some
>> ununderstable internal reasons they didn't whant to allow the usage of
> UWL
>> for this particular workflow).
>>
>> I tried to create an iView for SBWP on portal, and I'm able to display
> the
>> Business Workplace: the left side of the dynpro is shown and it's
> active,
>> but double-clicking on Workflow icon the open tasks are not displayed.
> My
>> question is, is that possible to use SBWP on portal or do we need to
> look
>> after another solution, and also can webdynpros displayed from SBWP?
> (The
>> UWL is not a choice for us L)
>>
>> Any idea is welcome.
>>
>> Thanks in advance
>>
>> Zsolt
>>
>>
>>
>>
>>
>>
>
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>
>
> ------------------------------
>
> Message: 3
> Date: Thu, 4 Nov 2010 12:53:33 +0100
> From: M?rton Zsolt <Marton.Zsolt at iqsys.hu>
> Subject: SWIA - administrator forward
> To: "SAP Workflow Users' Group" <sap-wug at mit.edu>
> Message-ID:
>   <92C25DF364C62443A7507663B3179C8CC501D7 at BPIMBX01.iqsys.telekom.intra>
> Content-Type: text/plain;    charset="iso-8859-2"
>
> Hi all,
> Is there any possibility to implement customer codes during workitem
> administrator forward in SWIA?
> I have to update a customer table when a certain workitem is forwarded
> by
> an
> administrator.
>
> Thanks in advance
> Zsolt
>
>
>
> ------------------------------
>
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