Question regarding Price Block and Quantity Block Workflows for incoming EDI invoices

[Florin Wach]

Hello Miguel,

 

you can combine the workflows into one, when you let the same workflow
pattern start on each event ob

BUS2081.BlockedPrice

BUS2081.BlockedQuant

 

In the BlockedQuant-part you create a check function module that checks for
existence of a price block in at least one line item. If so, the
check-function module prohibits the event to become (just another) workflow
instance. This way you avoid having two instances when there're both blocks
set.

 

I would not recommend to prevent the IDoc inbound posting for various
reasons:

-          The partner had send a (correct) invoice. The company's system
needs to be made aware of that invoice in a fair time. If the workflow would
get stuck for some reaons (e.g. employees absence), the invoice cannot be
paid, although the material was posted to the purchase order meanwhile. This
will bring you into trouble on various workflow steps

-          You have to create your own dialog representation in order to
display the invoice, and what it is all about. This is exactly where you're
currently at, and you had to create a full dynpro from scratch, including
all the necessary extractions from the IDoc segments

-          There /is/ a standard process for BlockedQuant already in place
(the system already provides the appropriate event), so you should try to
stick on this scenario, as long as possible

 

There's also the possibility that you use the BUS2081.Created event, instead
of the two other blocking events, if you feel like that you need more to be
checked than just the blocks.

 

Best wishes,

   Florin

 

 

From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf Of
Viera, Miguel
Sent: Monday, April 12, 2010 2:38 PM
To: 'sap-wug at mit.edu'
Subject: Question regarding Price Block and Quantity Block Workflows for
incoming EDI invoices

 

Hello Wugger's ,

 

Was wondering if anyone in the Workflow User Group has experience with EDI
and Price Block/Quantity Block Workflows?  We currently have incoming EDI
invoices into our ECC 6.0 SAP system that trigger Price Block Workflows
during a pricing discrepancy and Quantity Block Workflows for quantity
discrepancies.  The invoice is posted in our system which generates a
document number; however, it is blocked for payment due to the respective
discrepancy.  Each workflow routes the invoice to the appropriate personnel
in Supply Management to determine the outcome of the invoice.

 

The problem we are having is that when an EDI invoice comes in with both a
price discrepancy and quantity discrepancy, two workflows are generated
which has proven to be a problem for the A/P Department due to the timing of
when and if the block on the invoice should be released or perhaps the
invoice needs to be cancelled.  

 

The best thing I can think of is to block invoices with quantity
discrepancies from being posted in the system through a error status of 51
in WE05 and route them via workflow for resolution.  The challenge with this
option is that IDOC information is not very friendly to put in a query for
user review and resolution.

 

Any help or insight would be greatly appreciated.

 

Miguel R. Viera

Deere-Hitachi C.M.C

SAP Business Analyst for FI-CO & SD Modules

Workflow Admin. & Winshuttle Template Designer

Phone: (336) 992-5759

 

"Let us realize that the privilege to work is a gift, that power to work is
a blessing, that love of work is success." David O. McKay

 

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