Archiving workflows

[Keohan, Susan]

Hi Richard,
I guess 'That Depends'.  It is usually the business's requirements that drive whether or not you can delete old workflow logs or not.  They do show the audit trail of approvals, and some businesses need to keep this data, or at least have access to it.... I've heard numbers between 3-7 years.
I'd be in touch with the procurement, invoicing, and FI people to see if they know the regulations.

Regards,
Sue

----
Susan R. Keohan
SAP Workflow Specialist
Enterprise Applications
Information Services Department
MIT Lincoln Laboratory
244 Wood Street, LI-200
Lexington, MA. 02420
781-981-3561
keohan at LL.MIT.EDU

________________________________
From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf Of Smart, Richard
Sent: Tuesday, September 02, 2008 4:27 AM
To: SAP Workflow Users' Group
Subject: Archiving workflows

Hello All,
We use quite a lot of workflow - req, po, contract, credit memo approval, invoice processing etc. We need to start getting rid of the of old workflows that have completed. We could archive them off but would prefer just to the delete them using SWWL as the users don't use this data. Is there any legal requirement to keep these old workflows? Any other comments?

Thanks
Richard

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