UWL - refresh inbox after workitem execution?

Tue Aug 5 22:54:59 EDT 2008

Hi Paul,

I've spent quite a bit of time looking into this in past projects and
have not found a solution. So, I believe you're correct - there seems to
be no way to automatically refresh the UWL when a task is complete.

The way I understand it, there is actually no direct link between the
task completion and the UWL anyway. The UWL is just a "dumb" portal
screen which simply pulls the tasks from the SAP ERP back-end (or other
system). There's no apparent mechanism for Workflow to "push" any sort
of behaviour to the UWL.

Cheers,

Eneko Bilbao
Accenture
Systems Integration & Technology - SAP

Phone (Singapore): +65 9807 9115
Email: eneko.bilbao at accenture.com

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Subject: SAP-WUG Digest, Vol 45, Issue 9

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Today's Topics:

   1. what the heck (Nash John)
   2. CATS Approval Workflows (Sharath K)
   3. CATS employee time approvals (Sharath K)
   4. Substitutes and Substitute Profile
      (Chandrasekharan,	Jagathguru (US - Philadelphia))
   5. RE: Substitutes and Substitute Profile (Jacob Crane)
   6. Fw: UWL - refresh inbox after workitem execution?
      (Paul.Bakker at osr.treasury.qld.gov.au)

----------------------------------------------------------------------

Message: 1
Date: Tue, 5 Aug 2008 13:13:25 -0400
From: "Nash John" <emailtonash at gmail.com>
Subject: what the heck
To: "SAP Workflow Users' Group" <sap-wug at mit.edu>
Message-ID:
	<7169de100808051013p6750503ayae85bbc7ab16a538 at mail.gmail.com>
Content-Type: text/plain; charset="iso-8859-1"

what the heck what happened to this community? No activites
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Message: 2
Date: Tue, 5 Aug 2008 10:55:56 -0700 (PDT)
From: Sharath K <ksharath77 at yahoo.com>
Subject: CATS Approval Workflows
To: "SAP Workflow Users' Group" <sap-wug at mit.edu>
Message-ID: <584746.4279.qm at web39706.mail.mud.yahoo.com>
Content-Type: text/plain; charset="iso-8859-1"

Hi All,
I need to?develop a workflow for?CATS employee time approval. The
scenario is, ?employee?enters? time through CATS,? His manager
should?receive the approval work items and he should have approve/reject
with comments feature. Is there any standard?workflows that will do the
job,if so where should I configure them. 
Any?clue is appreciated.
thanks,
sharath

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Message: 3
Date: Tue, 5 Aug 2008 10:58:10 -0700 (PDT)
From: Sharath K <ksharath77 at yahoo.com>
Subject: CATS employee time approvals
To: "SAP Workflow Users' Group" <sap-wug at mit.edu>
Message-ID: <194829.6141.qm at web39704.mail.mud.yahoo.com>
Content-Type: text/plain; charset="iso-8859-1"

Hi All,
I need to?develop a workflow for?CATS employee time approval. The
scenario is, ?employee?enters? time through CATS,? His manager
should?receive the approval work items and he should have approve/reject
with comments feature. Is there any standard?workflows that will do the
job,if so where should I configure them. 
?
Any?clue is appreciated.
?
thanks,
sharath

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Message: 4
Date: Tue, 5 Aug 2008 19:25:33 -0400
From: "Chandrasekharan,	Jagathguru (US - Philadelphia)"
	<cjagathguru at deloitte.com>
Subject: Substitutes and Substitute Profile
To: <sap-wug at mit.edu>
Message-ID:

<C86381CD31B03C438EADA46F778309A1014BD23D at usndc0427.us.deloitte.com>
Content-Type: text/plain; charset="us-ascii"

> Hi All,
> 
> I just wanted to put down my workflow scenario so that I can get some
> help and guide.
> 
> It's basically the Trip Expense Approval process where in the employee
> creates an expense report which needs to be approved by his Manager
> and later by the Expense Processor/Audit processor.
> 
> We are having the HR organization data as part of the requirement, but
> the client does not want to go with the above approval process using
> HR org data. Now the question I have is how much is the flexibility of
> using HR org data for the approval process (includes the substitution)
> when compared to having the list of approvers and substitutes in a
> custom table and assign accordingly. I know the process of using the
> rule to assign a approver for a particular task but can we also apply
> a rule to choose the substitute from the list?
> 
> I have another question when I was searching on substitution profiles
> to restrict the selected tasks/work items to be sent for substitute.
> But while creating it in SAP I could not able to find out as where
> does the restriction is being set? 
> 
> Appreciate your inputs and help on this.
> 
> Thanks and Regards,
> 
> Jag.
> 
> 

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Message: 5
Date: Tue, 5 Aug 2008 18:04:12 -0700
From: "Jacob Crane" <jacob.crane at us.epiuse.com>
Subject: RE: Substitutes and Substitute Profile
To: "'SAP Workflow Users' Group'" <sap-wug at mit.edu>
Message-ID: <006001c8f760$56fd6fb0$04f84f10$@crane at us.epiuse.com>
Content-Type: text/plain; charset="us-ascii"

Hi Jag,

    The substitution profile is mapped to a task classification in SPRO
under WAS -> Business Management->Sap Business Workflow->Basic Settings.
You can set the classification for a task in maintain Agent Assignment
->
Attributes in the builder.  The profile for the substitution is stored
in
HRUS_D2-REPPR.  You can specify the profile when you set a substitute.
It
should be no issue to design and implement your own approval process
with
rules, but it would not be advisable to try to create your own
substitution
mechanism.  It would be a better design to simply create your own
classification for your trip expense tasks and assign them to a specific
profile and then set your substitutes using the standard functionality
so
that your tasks can have different substitutes than the rest of the
tasks.
Keep in mind there are (or maybe this has been changed by now?)
limitations
that prevent you from assigning two profiles to the same substitute
which
would require you to create a second profile for substituting trip
expenses
and the other tasks to the same user.

Thanks,

Jacob

From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf
Of
Chandrasekharan, Jagathguru (US - Philadelphia)
Sent: Tuesday, August 05, 2008 4:26 PM
To: sap-wug at mit.edu
Subject: Substitutes and Substitute Profile

Hi All, 

I just wanted to put down my workflow scenario so that I can get some
help
and guide. 

It's basically the Trip Expense Approval process where in the employee
creates an expense report which needs to be approved by his Manager and
later by the Expense Processor/Audit processor.

We are having the HR organization data as part of the requirement, but
the
client does not want to go with the above approval process using HR org
data. Now the question I have is how much is the flexibility of using HR
org
data for the approval process (includes the substitution) when compared
to
having the list of approvers and substitutes in a custom table and
assign
accordingly. I know the process of using the rule to assign a approver
for a
particular task but can we also apply a rule to choose the substitute
from
the list?

I have another question when I was searching on substitution profiles to
restrict the selected tasks/work items to be sent for substitute. But
while
creating it in SAP I could not able to find out as where does the
restriction is being set? 

Appreciate your inputs and help on this. 

Thanks and Regards, 

Jag.

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If
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Message: 6
Date: Wed, 6 Aug 2008 11:38:01 +1000
From: Paul.Bakker at osr.treasury.qld.gov.au
Subject: Fw: UWL - refresh inbox after workitem execution?
To: sap-wug at mit.edu
Message-ID:

<OF0675C9B6.4D129DD0-ON4A25749D.00088173-4A25749D.0008F3AA at treasury.qld.
gov.au>

Content-Type: text/plain; charset=US-ASCII

Hi,

There were no replies to my previous post, so please allow me to
rephrase
my question:

"Is it true that there is _no_ automatic mechanism to refresh the UWL
after
a workitem has been executed? "

If someone could please confirm that, I can stop looking... !

thanks
Paul (ECC 6)

----- Forwarded by Paul Bakker/BNE/QOSR/AU on 06/08/2008 11:32 AM -----

             Paul.Bakker at osr.t

             reasury.qld.gov.a

             u
To 
             Sent by:                  sap-wug at mit.edu

             sap-wug-bounces at m
cc 
             it.edu

Subject 
                                       UWL - refresh inbox after
workitem  
             31/07/2008 04:13          execution?

             PM

             Please respond to

               "SAP Workflow

               Users' Group"

             <sap-wug at mit.edu>

Hi,

Is it possible to configure the UWL so that
once you execute a workitem, it immediately disappears
from the inbox? The users don't want to keep hitting the
'Refresh' link every time they complete a workitem.

  I have looked at using the 'Delta Pull Mechanism',
but that seems to just do a cache refresh frequently
(eg every 60 seconds), but not *immediately*.

 This must be a common request, but I can't find anything
in the WUG archives on it. Anyone?

thanks again
Paul (ECC 6)

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