Substitutes and Substitute Profile

[Jacob Crane]

Hi Jag,

    The substitution profile is mapped to a task classification in SPRO
under WAS -> Business Management->Sap Business Workflow->Basic Settings.
You can set the classification for a task in maintain Agent Assignment ->
Attributes in the builder.  The profile for the substitution is stored in
HRUS_D2-REPPR.  You can specify the profile when you set a substitute.  It
should be no issue to design and implement your own approval process with
rules, but it would not be advisable to try to create your own substitution
mechanism.  It would be a better design to simply create your own
classification for your trip expense tasks and assign them to a specific
profile and then set your substitutes using the standard functionality so
that your tasks can have different substitutes than the rest of the tasks.
Keep in mind there are (or maybe this has been changed by now?) limitations
that prevent you from assigning two profiles to the same substitute which
would require you to create a second profile for substituting trip expenses
and the other tasks to the same user.

 

Thanks,

Jacob

 

From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf Of
Chandrasekharan, Jagathguru (US - Philadelphia)
Sent: Tuesday, August 05, 2008 4:26 PM
To: sap-wug at mit.edu
Subject: Substitutes and Substitute Profile

 

Hi All, 

I just wanted to put down my workflow scenario so that I can get some help
and guide. 

It's basically the Trip Expense Approval process where in the employee
creates an expense report which needs to be approved by his Manager and
later by the Expense Processor/Audit processor.

We are having the HR organization data as part of the requirement, but the
client does not want to go with the above approval process using HR org
data. Now the question I have is how much is the flexibility of using HR org
data for the approval process (includes the substitution) when compared to
having the list of approvers and substitutes in a custom table and assign
accordingly. I know the process of using the rule to assign a approver for a
particular task but can we also apply a rule to choose the substitute from
the list?

I have another question when I was searching on substitution profiles to
restrict the selected tasks/work items to be sent for substitute. But while
creating it in SAP I could not able to find out as where does the
restriction is being set? 

Appreciate your inputs and help on this. 

Thanks and Regards, 

Jag.

 

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