Workflow attachments stroing against BOR

[Florin Wach (gmx)]

Hello Krishna,

you're already on the right track: You need to extract/retrieve the 
attachment from the workflow first. You'll need to do archive this in the 
storage system (everything is okay here with oac0/oac2/...). And yes, you 
have also realized that you'll defenitly have to call function module 
ARCHIVE_CREATE_TABLE (you could do it with ..._FILE as well but that's just 
a little more complicated).

Some information about PREL and the ArchiveLink connection table:

PREL <personell number>
PREL <personell number><infotype>
PREL <personell number><infotype><subtype>

These are the three possibilities you have when you create the link 
connection between the personell's master data record and the archived 
document. There is no further distinction between time-scale possible.

When you store the document into the storage system, you'll need to have the 
proper "Document Type" (i.e. .DOC  .TIF  .PDF , ...). I am not a 100% sure, 
if there's a document type associated with "SAP Office Attachment", which 
usually would be like SOFM or something similar.
In you're case, nevertheless, I would suggest to convert the format into 
something like .TXT or .PDF for future usage. If the document thas is 
created a pure text message/file, you could convert this own your own. 
There're some functions that can convert SAP Script to PDF. So look out 
here, what may fit best for you.

That's the (last) point that you have to work on: To choose the correct file 
type format for the archiving process. The rest is absolutely fine.

With the very best wishes,
   Florin



----- Original Message ----- 
From: "krishna mohan" <geniuskittu at yahoo.com>
To: <sap-wug at mit.edu>
Sent: Friday, November 02, 2007 5:01 PM
Subject: Reg: Workflow attachments stroing against BOR


> Hi All,
>
> For one of my requirement related to ESS Leae
> Processing for sick leave, i need to extract the
> _Attach_object from workitem and attach this file to
> absence infotype record.
>
> 1.I developed a custom workflow by making a copy
> WS12300111.I am using standard workflow functionality
> of adding attachments to a workitem by the user before
> executing the workitem
> 2.Once the manager approves the leae request, i need
> to extract the attchment and add a link to absence
> record
>
> i could able to extract the attachment from workitem
> using FM SAP_WAPI_GET_ATTACHMENTS. I need to make a
> link between this file and object PREL with key as
> {personnel no, infotype, subtype,objid,date of
> origin}.
>
> I am using new content repository to store these
> attachments, i configured all the required settings -
> a new document type in OAC2, a new content rep in
> OAC0, and association between {cont rep} and
> {doctype,objtype} is correctly setup in OAC3 as well.
> There is no problem with this. I could able to attach
> documents to PREL using FM ARCHIV_CREATE_FILE by
> mentioning the file path.
>
> my problem is
> 1. from workflow, i am able to retreive the attachment
> in SOFM object form using SAP_WAPI_GET_ATTACHMENTS
>
> In order to archive this against PREL, if i want use
> ARCHIV_CREATE_FILE i need to give the file path
> so,is there any way to 'get the file path of the
> attachments in workflow'given the SOFM Objectkey or
> workitem id?
>
> I can also use ARCHIV_CREATE_TABLE , provided i have
> the 'workflow attachment' in binaryoject form. So, is
> there any way in which i can convert the SOFM Object
> into Binaryobject??
>
> Any other way of 'adding workflow attachments to any
> BOR object'. may be i can check with 'GOS'- serices
> for Object by creating some binary relation.
> However i am still wondering any possibility for any
> of the two options above before i go for GOS approach.
>
> Thanks and Regards
> Krishna Mohan Dubbaka
> SAP Workflow Consultant
> Satyam Computer Services Ltd
>
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