PO Workflow (Mark Pyc)

Mon Mar 5 17:03:55 EST 2007

I had asked some questions below and got some good responses.  Now, we are actually ready to begin configuring the system and have run into a roadblock.

If the account assignment only changes on a PO, we want workflow to restart if the PO meets a certain total value.  If the value of the PO does not change, how can we get the release strategy reset on an account change only?

Monique Stephens

________________________________

From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf Of Mark Pyc
Sent: Monday, March 13, 2006 10:09 AM
To: SAP Workflow Users' Group
Subject: Re: PO Workflow (Mark Pyc)

G'day Monique,

Typically the event 'BUS2012.ReleaseStepCreated' would be the trigger to your Workflow. 

Splitting symantic hairs it's not that the release strategies apply once they are in WF, but that a release strategy being invoked will be the trigger to start the WF process. On this basis WF will only start when a change is 'significant' which means when a release strategy is applied or reset.
When you configure the release strategy you can control tolerances of the changes allowed before a release is reset and WF restarted. 

I'm not sure if existing PO's are changed to use a new Release Strategy if they are created initially without one and then changed after the config changes to set up the new strategy, but I would have thought so. As such I don't think existing POs should be a problem for you. 

If you have both SRM generated and normal backend created PO's you may need to use start conditions based on Doc Type if you want difference WF processes to be invoked.

Good luck,
Mark

On 13/03/06, Stephens, Monique S L <moniques at bcm.tmc.edu> wrote: 

	All of our PO's will be subject to the same release strategies once they are in workflow.  The problem I have right now is that I don't know how to get the PO's into a workflow process if they were never subject to workflow before.  I have found a way to start workflow.  But, it would then
start 
	regardless of type of change made.  This may not be so bad considering the fact that the user has made some type of change.

	Monique

	-----Original Message-----
	From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf Of Antonio, Bryan
	Sent: Friday, March 10, 2006 2:33 PM
	To: sap-wug at mit.edu 
	Subject: Re: PO Workflow (Mark Pyc)

	Hi Monique,

	Let me give Q1 a shot. How about creating a function module that will be called by the user exit for determining the release strategy for SRM PO's. I'm not sure if the user exit for regular PO creation is the same as for PO created through SRM. You can also throw some codes in the so-called
FM that 
	will check certain criteria (account assignment, item category, qty, etc.). If these criteria are not met, the FM can return a blank release strategy (PO is not subject for release - then workflow won't start). It sounds like you already have the customizing settings for PO release strategy.
Would 
	the SRM PO have a different release strategy?

	Regarding PO auto-release, how about executing ME28 (Collective Release) in background using specific criteria for the PO's you want released.

	I hope this helps. 

	Thanks,
	Bryan

	----------------------------------------------------------------------

	Message: 1
	Date: Fri, 10 Mar 2006 18:12:56 +0000
	From: "Mark Pyc" < mark.pyc at gmail.com <mailto:mark.pyc at gmail.com> >
	Subject: Re: PO Workflow
	To: "SAP Workflow Users' Group" <sap-wug at mit.edu>
	Message-ID: < 23f0a78a0603101012k549a818fx at mail.gmail.com <mailto:23f0a78a0603101012k549a818fx at mail.gmail.com> >
	Content-Type: text/plain; charset=ISO-8859-1

	I don't know of a way to auto-release. I'm talking about creating a new WF which is a cut back version of your approval WF. Just take out all the approval stuff and leave the release. I haven't sussed it entirely yet, but there will be something that can be used in a Start Condition so that
this 
	auto release WF only starts for brand new EC purchase orders.

	Hope this helps.

	Mark

	On 10/03/06, Stephens, Monique S L <moniques at bcm.tmc.edu> wrote: 
	> Mark,
	>
	>        Thank you for responding back so quickly.
	>
	>        A charge source is the wording I have used for cost center or
	WBS element.  I believe the appropriate SAP word would be account assignment. 
	>
	>        In regards to question #1, is there a way to automatically
	release the PO's already in the system or is this something that will only work after workflow is changed?
	>
	> Monique
	> 
	> -----Original Message-----
	> From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On
	Behalf Of Mark Pyc 
	> Sent: Friday, March 10, 2006 9:46 AM
	> To: SAP Workflow Users' Group
	> Subject: Re: PO Workflow
	>
	> G'day Monique,
	>
	> Firstly, 'only a functional person'??  Come now, big up yourself. Most 
	of us are only WF people.
	>
	> I'm looking at the same thing currently. I'll have a crack at numbers
	> 1 & 3, but as I'm only a WF person I'm not sure what a 'charge source'
	> is so will leave 2 for someone else. 
	>
	> 1. You can't have the Release strategy kick in only on change, but you
	can have a WF which will automatically release in the background on first creation. That way when the Approved cart is brought across as a PO it will block and then be automatically released by WF. Any future changes (depending 
	> on your Release Strategy config around tolerances
	> etc) will cause the Release Strategy to kick in again. At that point
	you can have an approval WF.
	>
	> 3. Before you offer the approval step you could store in a container 
	the current value of the header notes and have validation in the tail end of the method to ensure that it had changed before completing the Workitem. Developer stuff, but not difficult.
	>
	> Have fun,
	> Mark 
	>
	> On 10/03/06, Stephens, Monique S L <moniques at bcm.tmc.edu> wrote:
	> > Hello fellow workflowers!  I had posed this question before but
	cannot
	> > find the response I received.  But, the criteria has changed a bit 
	and
	> > I need some input.  I am not an expert at workflow.  I am only a
	functional person.
	> >  We have another person here that actually does the technical
	aspects
	> > of workflow.  Therefore, please give me good details as to what 
	needs
	> > to be done if it is possible or not.
	> >
	> >
	> > Prior to SRM, our users created PO's that would then route through
	> > workflow for approvals at several levels (department, Environmental 
	> > Safety, Grants, Finance, then Purchasing).  We have most of this set
	> > up in configuration with the different release levels, codes, and
	> > indicators, as well as within the workflow logic. 
	> >
	> > Once we went live with SRM, users were creating shopping carts that
	> > would route through workflow.  The PO would be created automatically
	> > on the R3 side for catalog orders or converted into a PO by our 
	> > Purchasing department for non-catalog orders.  These PO's are not
	set
	> > up to go through any workflow.  Users are not allowed to make
	changes to these particular PO's.
	> > Obviously, that has been a BIG issue with our departments that were 
	> > used to making valid changes (different charge source, remove
	> > commitments, add header notes, etc.).  We have therefore decided to
	> > implement a workflow that will encompass our pre-SRM PO workflow as 
	> > well as the SRM PO's.  This is where the questions begin.
	> >
	> > 1.  For the SRM PO's, they do not currently have a release status
	> > since they have not gone into workflow before.  How do you tell the 
	> > system that workflow should only begin for these PO's if certain
	> > criteria are met?  Is this something that can be done in
	configuration
	> > with the other release steps?  Once a release status is given, it 
	> > should follow the workflow we already have in place.
	> >
	> > 2.  If a charge source is changed, is that something done in
	> > configuration or the workflow logic?
	> >
	> > 3.  If a PO is changed, how can we ask the users to put something in 
	> > the header notes explaining what was changed as part of a
	validation?
	> >
	> >
	> > Monique Stephens
	> > SAP Analyst
	> > Baylor College of Medicine
	> > 713-798-1349 
	> > 713-798-1326 (FAX)
	> >
	> > _______________________________________________
	> > SAP-WUG mailing list
	> > SAP-WUG at mit.edu
	> > http://mailman.mit.edu/mailman/listinfo/sap-wug
	> >
	> >
	> >
	>
	> _______________________________________________
	> SAP-WUG mailing list
	> SAP-WUG at mit.edu
	> http://mailman.mit.edu/mailman/listinfo/sap-wug
	>
	> _______________________________________________
	> SAP-WUG mailing list 
	> SAP-WUG at mit.edu
	> http://mailman.mit.edu/mailman/listinfo/sap-wug
	>

	------------------------------ 

	Message: 2
	Date: Fri, 10 Mar 2006 12:29:28 -0700
	From: "Sims, Lori A" <Lori.Sims at northwestern.com>
	Subject: Please Help
	To: < sap-wug at mit.edu <mailto:sap-wug at mit.edu> >
	Message-ID: <9C23820F8A3AB340889A4F0FD4C2D7B9956EA8 at nwr109.nwenergy>
	Content-Type: text/plain; charset="us-ascii" 

	Hello,

	           I am fairly new to SAP Workflow.  I am working with a custom workflow that we have cloned from a standard SAP workflow.  We have added a decision step and now want the decision step with all of its 
	options in a loop until.    I am having problems adding a loop until
	that will include all of the decision step and all of its options.  Can anyone, please advise.  We are on 4.6C and since you can only select one step and then insert the Loop until - the loop until only includes my decision and not the options.  Should I have created the Loop Until step
first and 
	then inserted the decision step inside the loop.  Is order of steps my problem here?  Thanks in advance for any help.

	Lori Sims

	Application Development

	(406)497-3632

	lori.sims at northwestern.com

	This message is for the named person's use only. It may contain confidential, proprietary or legally privileged information. No confidentiality or privilege is waived or lost by any mistransmission. 
	If you receive this message in error, please immediately delete it and all copies of it from your system, destroy any hard copies of it and notify the sender. You must not, directly or indirectly, use, disclose, distribute, print, or copy any part of this message if you are not the intended 
	recipient. NorthWestern Corporation and its subsidiaries each reserve the right to monitor all e-mail communications through its network.

	-------------- next part --------------
	An HTML attachment was scrubbed... 
	URL:
	http://mailman.mit.edu/pipermail/sap-wug/attachments/20060310/665740bc/a
	ttachment-0001.htm

	------------------------------ 

	Message: 3
	Date: Fri, 10 Mar 2006 11:58:29 -0800
	From: Sandip Jana <sandip.jana at in.ibm.com>
	Subject: RE: Object Services for custom business object
	To: "SAP Workflow Users' Group" < sap-wug at mit.edu>
	Message-ID:

	<OFB140423A.5961A13A-ON8825712D.006C3E0C-8825712D.006C4A23 at in.ibm.com >
	Content-Type: text/plain; charset="utf-8"

	Thanks a lot.. This helped me a lot.

	Thanks,
	Sandip

	"Tiwari, Rammanohar" < rammanohar.tiwari at logicacmg.com <mailto:rammanohar.tiwari at logicacmg.com> > Sent by: sap-wug-bounces at mit.edu
	03/09/2006 10:25 PM
	Please respond to
	"SAP Workflow Users' Group"

	To
	"SAP Workflow Users' Group" < sap-wug at mit.edu>
	cc

	Subject
	RE: Object Services for custom business object

	The links below might be of some help to you...
	http://www.geocities.com/rmtiwari/Resources/Training/BusinessWorkflow/SA
	PApplicationDevelopment.htm
	or
	http://www.geocities.com/rmtiwari/Resources/Training/BusinessWorkflow/SA 
	PApplicationDevelopment.pdf
	Cheers,
	Ram
	-----Original Message-----
	From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu ]On Behalf
	Of
	Sandip Jana
	Sent: Friday, March 10, 2006 6:50 AM
	To: SAP Workflow Users' Group
	Subject: RE: Object Services for custom business object

	Hi Richard,

	Do you have any link or copy of Practical Workflow book? 

	Thanks,
	Sandip

	IBM Global Service India Pvt. India
	Solution Delivery Centre, Kolkata
	E-mail: sandip.jana at in.ibm.com
	Phone:  +91 33 2367 5700, Ext. 2242 
	Mobile: +91 9830744306

	"Richard Marut" <rvmarut at earthlink.net>
	Sent by: sap-wug-bounces at mit.edu
	03/09/2006 04:51 PM

	Please respond to
	"SAP Workflow Users' Group"

	To
	"'SAP Workflow Users' Group'" <sap-wug at mit.edu>
	cc

	Subject
	RE: Object Services for custom business object

	You can find it in the Practical Workflow book in sections 13.3.4 and
	13.3.5

	Richard?

	From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf

	Of Sandip Jana
	Sent: Thursday, March 09, 2006 6:56 PM
	To: sap-wug at mit.edu 
	Subject: Object Services for custom business object

	Hi,

	I have created a custom business object. I also have a custom
	transaction
	to display some info. How could I configure the object services for my 
	custom object? Any help will be appreciated.

	Thanks,
	Sandip_______________________________________________
	SAP-WUG mailing list
	SAP-WUG at mit.edu
	http://mailman.mit.edu/mailman/listinfo/sap-wug

	This e-mail and any attachment is for authorised use by the intended
	recipient(s) only. It may contain proprietary material, confidential
	information and/or be subject to legal privilege. It should not be 
	copied,
	disclosed to, retained or used by, any other party. If you are not an
	intended recipient then please promptly delete this e-mail and any
	attachment and all copies and inform the sender. Thank you.
	_______________________________________________
	SAP-WUG mailing list
	SAP-WUG at mit.edu
	http://mailman.mit.edu/mailman/listinfo/sap-wug 

	-------------- next part --------------
	An HTML attachment was scrubbed...
	URL:
	http://mailman.mit.edu/pipermail/sap-wug/attachments/20060310/a629df55/a 
	ttachment-0001.htm

	------------------------------

	Message: 4
	Date: Fri, 10 Mar 2006 16:47:12 -0300
	From: "Gavin Mooney" <gavinmooney at gmail.com >
	Subject: Re: Please Help
	To: "SAP Workflow Users' Group" <sap-wug at mit.edu>
	Message-ID: < 7a545e270603101147k60d8bfcfm at mail.gmail.com <mailto:7a545e270603101147k60d8bfcfm at mail.gmail.com> >
	Content-Type: text/plain; charset=WINDOWS-1252

	Hi Lori,

	When you create a new loop it's added with nothing "inside" it, you
	then add all the steps that you want to be in the loop. If you've 
	already created your decision step you should be able to cut and paste
	it (and all of it's options should be copied at the same time, as they
	form a block together) into the loop. You do of course risk the wrath 
	of the buggy workflow builder though - on 4.6C I often found copying
	and pasting didn't do exactly what I was expecting. Save the workflow
	first!

	HTH
	- Gavin

	2006/3/10, Sims, Lori A < Lori.Sims at northwestern.com <mailto:Lori.Sims at northwestern.com> >:
	>
	>
	>
	> Hello,
	>
	>             I am fairly new to SAP Workflow.  I am working with a
	custom
	> workflow that we have cloned from a standard SAP workflow.  We have 
	added a
	> decision step and now want the decision step with all of its options
	in a
	> loop until.    I am having problems adding a loop until that will
	include
	> all of the decision step and all of its options.  Can anyone, please 
	advise.
	>  We are on 4.6C and since you can only select one step and then insert
	the
	> Loop until ? the loop until only includes my decision and not the
	options.
	> Should I have created the Loop Until step first and then inserted the 
	> decision step inside the loop.  Is order of steps my problem here?
	Thanks
	> in advance for any help.
	>
	>
	>
	> Lori Sims
	>
	> Application Development
	>
	> (406)497-3632 
	>
	> lori.sims at northwestern.com
	>
	>
	>
	>
	>
	> This message is for the named person's use only. It may contain
	> confidential, proprietary or legally privileged information. No 
	> confidentiality or privilege is waived or lost by any mistransmission.
	If
	> you receive this message in error, please immediately delete it and
	all
	> copies of it from your system, destroy any hard copies of it and 
	notify the
	> sender. You must not, directly or indirectly, use, disclose,
	distribute,
	> print, or copy any part of this message if you are not the intended
	> recipient. NorthWestern Corporation and its subsidiaries each reserve 
	the
	> right to monitor all e-mail communications through its network.
	>
	>
	>
	>
	> _______________________________________________
	> SAP-WUG mailing list
	> SAP-WUG at mit.edu
	> http://mailman.mit.edu/mailman/listinfo/sap-wug
	>
	>
	>

	------------------------------

	_______________________________________________ 
	SAP-WUG mailing list
	SAP-WUG at mit.edu
	http://mailman.mit.edu/mailman/listinfo/sap-wug

	End of SAP-WUG Digest, Vol 16, Issue 44 
	***************************************

	_______________________________________________
	SAP-WUG mailing list
	SAP-WUG at mit.edu
	http://mailman.mit.edu/mailman/listinfo/sap-wug

	_______________________________________________
	SAP-WUG mailing list
	SAP-WUG at mit.edu
	http://mailman.mit.edu/mailman/listinfo/sap-wug

-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://mailman.mit.edu/pipermail/sap-wug/attachments/20070305/b0b39882/attachment.htm