CATS WORKFLOW
Kjetil Kilhavn
KJETILK at statoil.com
Wed Jan 3 03:43:05 EST 2007
I didn't mean you should change infotype 1, you should respond to changes in infotype 1.
See transaction SWEHR3 if I don't make any sense.
If the client is serious about not allowing any sort of customization it must be an OK site to work at. No company codes configured, no HR structure. Perhaps users can be defined, but there won't really be much that can go wrong in the system ;-)
--
Kjetil Kilhavn, Statoil OFT GBS BAS DEV SAP
________________________________
From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf Of Nash John
Sent: Tuesday, January 02, 2007 4:53 PM
To: SAP Workflow Users' Group
Subject: Re: CATS WORKFLOW
Hi Claude and Kjetil Kilhavn and all other friends....HAPPY NEW YEAR. May god bless all of you.
Calude : Like tried according to your suggession but not luck.
Kjetil Kilhavn : My client won't allow any sort of customization. So forget about the program to change IT1.
I'm going to post this issue to SAP. I'll keep you posted guys. Thanks a lot.
-Nash
On 12/28/06, Kjetil Kilhavn <KJETILK at statoil.com> wrote:
We don't use the solution, but the help text you have forwarded may be interpreted as the approver being selected automatically if the user's PON user parameter is set. Try that, and then you probably need to generate your own program (workflow for change in infotype 1?) to set the parameter. It may seem obvious that the manager of the organization unit to which you belong should be the approver, but there can be circumstances that dictate otherwise. For example, if I was hired (not employed, just "contracted" internally) by our office in Algeria to do some work for the next six months, it would be more natural that the manager of the organisation unit which hired me was the approver.
By creating a program that sets PON based on your assignment to organization unit, or alternative assignments (we have a subtype Z08 for situations as the one just described) you could automate the process. And the "best" part is that if the program screws up or they have some weird exceptions the user parameter can be maintained directly and won't be changed by the program again until infotype 1 changes (or whatever you use to trigger it).
--
Kjetil Kilhavn, Statoil OFT GBS BAS DEV SAP
________________________________
From: sap-wug-bounces at mit.edu [mailto: sap-wug-bounces at mit.edu <mailto:sap-wug-bounces at mit.edu> ] On Behalf Of Nash John
Sent: Thursday, December 28, 2006 3:27 PM
To: SAP Workflow Users' Group
Subject: Re: CATS WORKFLOW
Thanks Jason and Claude.I've checked and Default rule for the task is 157 .I'm in ECC 6.
Now I don't know how to proceed :(
Once again thank you so much for your helps.
-Nash
On 12/28/06, Claude Bourque <cbourque at bank-banque-canada.ca > wrote:
Nash,
Can't say more than Jason.
I've been using CATS and TS20000460 for years to do quick demos at customer sites of what workflow can do and I've never received that error. I usually get the Cannot determine workflow recipient message when I forget to make the task a General Task.
Your data entry profile seems right so I'm stumped.
Which version are you on?
Claude
-----Original Message-----
From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf Of Jason Sundeen
Sent: December 28, 2006 7:00 AM
To: SAP Workflow Users' Group
Subject: RE: CATS WORKFLOW
Nash,
I set up this same scenario you are working on a couple years ago…make sure that the Standard Role 157 is in the Default Roles tab of task TS20000460. That should solve your error.
Jason
________________________________
From: Nash John [mailto: emailtonash at gmail.com]
Sent: Wednesday, December 27, 2006 4:24 PM
To: SAP Workflow Users' Group
Subject: Re: CATS WORKFLOW
Hi Claude,
I'm back again. Thanks for your previous suggestions those were helpful.
rule 157 is bringing up supervisor correctly also we have an org unit maintained.
Now I'm using the task TS20000460, under 'workflow' tab in 'Setup for data entry profile', I've selected 'With SAPBusiness workflow'.When the user saves timesheet , a pop appears asking them to enter approver id. It works.
But my client do not want the pop that comes asking to enter recipient once the time sheet is saved. In stead they want workflow to determine the agent automatically. For that I've selected the check box 'With Auto.Determination of Recipient' but when i try to save time sheet this time I'm getting following error message
An error occurred on starting the workflow
Message no. LR365
Diagnosis
For technical reasons, the system cannot start the SAP Business Workflow.
When I put a F1 on 'With Auto.Determination of Recipient' I get following help
Automatic Recipient Determination
Determines that the system selects the recipient of the approval workflow automatically.
For the system to determine recipients automatically, you must enter an automatic role resolution for the relevant workflow task.
My question is where should i maintain this automatic role resolution. Are they taking about rule 157? if so where should i maintain it as we are talking about TS and not WS.
Please help :(.
Thanks a lot.
-Nash
On 12/27/06, Claude Bourque < cbourque at bank-banque-canada.ca <mailto:cbourque at bank-banque-canada.ca> > wrote:
John,
In the config of the data entry profile, In the field where you can enter the task, enter TS20000460. You don't need to select the org unit.
However, hopefully, you do have an existing org structure. When using TS20000460 (we use a copy of it), the workflow goes to the employee's manager which is determined by the Chief of an org unit.
The best way to find out if this exists is to test it with transaction PFAC. Go to PFAC, enter rule 157 (the default rule for TS20000460), click the display icon, followed by the simulate icon. In the Pers Resp. field, enter P followed by space followed by the personnel number ( e.g. P 07000833) then hit the test icon. You should see the employee's manager's position number. Click the Agent <-> User icon to get the User ID. If it returns nothing, you may not have an org structure.
To confirm the existence of an org structure, use transaction PPOSW and search by org unit. Enter your employee's org unit and then search. Double-click the org unit that appears in the hit list in the lower left-hand side to see the overview on the right. The manager's position has a little hat next to it. All the employees in that org unit will have their timesheet go to the holder of that position if you use TS20000460.
Keep me posted.
Claude
-----Original Message-----
From: sap-wug-bounces at mit.edu [mailto: sap-wug-bounces at mit.edu <mailto:sap-wug-bounces at mit.edu> ] On Behalf Of Nash John
Sent: December 27, 2006 1:41 PM
To: SAP Workflow Users' Group
Subject: Re: CATS WORKFLOW
Can you have a fresh look into my scenario. It goes like this
Our client want to use Org unit to determine approver.
Say A is the supervisor of B,
B the supervisor of C,
C the supervisor of D,
D the supervisor of E.
Now when E creates time sheet, using org unit workflow should automatically rout time sheet for approval to D. Similarly when D creates it should go to C and so on.
What I learned is in the scenario we have to use TS20000460(???).
In spro under 'Setup data entry profile' under the tab 'person selection', I selected org.unit and found following help note
Person Selection by Organizational Unit
Determines that the system selects all personnel numbers assigned to a specified organizational unit, when you call the data entry profile.
Dependencies
Personnel numbers are assigned to an organizational unit
a) By specifying a position in the Personnel Actions infotype (0000) in HR
b) By maintaining the staffing schedule
You can use the user parameter PON (object ID PD) to determine which organizational unit the system uses to select the personnel numbers.
I didn't fully understand above help so can you please tell me how to tell workflow touse a particular org unit?.
On 12/27/06, Nash John < emailtonash at gmail.com <mailto:emailtonash at gmail.com> > wrote:
As always thanks Claude. Thanks a lot.You are a good samaritan.
-Nash
On 12/27/06, Claude Bourque < cbourque at bank-banque-canada.ca <mailto:cbourque at bank-banque-canada.ca> > wrote:
You should check to see if the employee you are testing has a time administrator entered in the Org Assignment infotype (IT0001).
Go to transaction PA20, enter the personnel number, then enter 1 in the infotype field followed by the display icon. In the lower right-hand side of the org assignment infotype, you'll see 3 fields (Pers Admin, Time Admin and Payroll Admin). The workflow will only work if the Time Admin field is populated. The values for the 3 fields come from table T526 where you link the Administrators to their user ids.
Claude
-----Original Message-----
From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf Of Nash John
Sent: December 26, 2006 9:08 AM
To: SAP Workflow Users' Group
Subject: Re: CATS WORKFLOW
Hi,
Now when I test my workflow I'm getting following error 'workflow agent cannot be determined'.
Following are the setting I did in workflow as well as in SPRO.
1. I'm using task 'TS20000459' - TIME ADMIN
2. made TS20000459 as 'general task'.
3. used the varient "WORKFLOW'
4. under 'setup data entry profile' in spro did following:
i) under 'person selection' tab selected radio button 'Time Administrator'.
ii)under 'Approval' i selected 'with approval procedure'.
iii)under 'workflow' i've put the task TS20000459 also selected both
checkbox named 'with business workflow' and 'with Auto determination of agent'.
Is there any specific config need to be done for 'Automatic determination of agent'? Where is what I missing :(.
Thanks a lot.
-Nash
On 12/11/06, Claude Bourque < cbourque at bank-banque-canada.ca <mailto:cbourque at bank-banque-canada.ca> > wrote:
John,
I just noticed my typo for no 2. TS20000460 is the supervisor not the time admin.
Good luck.
Claude
-----Original Message-----
From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf Of Nash John
Sent: December 11, 2006 1:32 PM
To: SAP Workflow Users' Group
Subject: Re: CATS WORKFLOW
Thanks Claude, i appreciate it.
I'll work on it keeping in mind what ever you mentioned. of course I will get back to you if I run in to any issue(s) :).
_nash john
On 12/11/06, Claude Bourque < cbourque at bank-banque-canada.ca <mailto:cbourque at bank-banque-canada.ca> > wrote:
John,
SAP delivered 3 CATS approval TS's up to 4.7:
1. TS20000459: CATS approval by time administrator (time entry user as per Infotype 0001 on the employee file)
2. TS20000460: CATS approval by time administrator as per rule AC00000157
3. TS40007901: Pop-up when user is saving timesheet. User selects one of the possible agents.
Although I haven't played much with ECC 6.0, I do know that there are 3 new TS's.
4. TS31000006: A new version of TS20000459
5. TS31000007: A new version of TS20000460
6. TS31000004: A new version of TS40007901
Your config is still IMG: Cross-Application Components -> Time Sheet -> Specific Settings for CATS classic -> Set Up Data Entry Profiles (for R/3 use) or use Specific Settings for CATS regular (for ESS using CATW).
In the Data Entry Profile, select the With Approval Procedure option, check the box With SAPBusiness Workflow and in the task box called Task enter one of the 6 TS's listed above (or a copy of one of them as we did). It's this task that SAP_WAPI_START_WORKFLOW uses.
Starting in 4.7, you have the make the standard task a general task because even the data entry person has to be a possible agent otherwise you get an error upon saving.
Hope this helps.
Claude
-----Original Message-----
From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf Of Nash John
Sent: December 11, 2006 11:00 AM
To: SAP Workflow Users' Group
Subject: Re: CATS WORKFLOW
Thanks Claude. Like you said since the workflow is triggered by FM, can you tell what config need to be done(IMG). Can you please send me any documentation if you have since you have already worked on similar scenario.
Again thanks a lot Claude.
-nash john
On 12/11/06, Claude Bourque < cbourque at bank-banque-canada.ca <mailto:cbourque at bank-banque-canada.ca> > wrote:
Not sure about ECC 6.0 but in good old Enterprise (4.7), the problem is that in the CATS Data Entry profile config (table TCATS), you have to insert the TS directly in a field. Thus, no WS, therefore, no easy way to do deadlines and other neat things offered by the WS.
We tried using a bogus TS that simply calls a WS but that seems to create other problems.
Debugging the CATS ABAP code reveals that SAP uses SAP_WAPI_START_WORKFLOW to start the workflow using the TS inserted in the TCATS table.
A CATS.CREATED event is also triggered in the code so you can't use that event since the TS is already started.
I can say that you can use your own rule to determine agents because we did and it works fine.
Hopefully, I haven't put a damper on your initiative.
Claude
-----Original Message-----
From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf Of Nash John
Sent: December 11, 2006 10:19 AM
To: SAP Workflow Users' Group
Subject: CATS WORKFLOW
Hi friends,
I've to do CATS approval workflow on ECC 6.0 and my functional asked me to look into WS40001001. One thing I noticed is that of the two tasks in the workflow one of the tasks TS20000495 is absolute; I mean it is not available in the system. Also at present we don't have org structure so I'm planning to write custom rule to determining agent from custom table. Does this approach helps?. This is quite urgent requirement hence client want it be done as soon as possible �not waiting for org structure to set up as it will take another 5 months for that.
Can you tell me what is the business object to be used also is there any IMG config to be done?. If 'Yes' what are those. Points wll be awarded to all useful answers. Thanks a lot friends
-Nash
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