How to restrict an agent assigment task... and also restrictaworkitem for the Inbox for only one user.

Tue Apr 11 15:31:58 EDT 2006

Markkos,

You say that the user can be any user for each run of the workflow,
and that this user is determined in the preceding step. If the agent
can be literally anyone, then your task may well need to be a general
task.

However the attribute "general task" belongs at the task level, and if
you want the work item to be sent to the user identified in the
previous step then that will be assigned at the workflow step level as
an 'Expression' where you insert the name of your container element
that contains the user(s). I think that might be what you're doing
already but I'm not sure I understood everything that you wrote.

If the work item is going to everyone then it sounds like the
container element with your agents in is empty. Are you sure the
previous step is populating it correctly? To test this you could put a
'Container Operation' before your work item step and hard code a user
ID into the container element then see if the work item is sent to
that ID.

HTH,
Gavin

2006/4/11, Markkos <markkos at gmail.com>:
> The question is:
>
>  How do I have an agent assigned task without having it as a general task?
> (Using an expression as the element (that will contain the SAP User ID, with
> the US preceding...)
>
>
>
> On 4/11/06, Markkos <markkos at gmail.com> wrote:
> >
> > First, to Larry: No, I don't want to send it to myself.
> >
> > Second, Kjetil: is not the two points you wrote, it's "one and only one
> user receives a task of this type, but this can be any user for each run of
> the workflow". Because I determine this user in a previous task.
> >
> > The problem is that when I put the element of the user agent I determine,
> It seems that it doesn't respect it, all users will receive a workitem. And
> it should be only the one in the element (and it contanins...for example,
> USUTEST1).
> >
> > I mean, why if I specify the user in the element, only the user should
> receive the workitem notification,,, why all the others users receive the
> same workitem in their inbox... how come??
> >
> > Need some help with this issue.. I'll appreciate... thanks
> >
> >
> >
> > On 4/11/06, lianghuan.x.hu at accenture.com < lianghuan.x.hu at accenture.com>
> wrote:
> >
> > >
> >
> >
> >
> > Perhaps what Markkos wants is simply to send the work item to himself. If
> this is the case, then instead of using "Expression" and the container
> element, try to use "US User", and  "RETZ10".
> >
> > Larry Hu
> >
> > ________________________________
>  From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf Of
> Kjetil Kilhavn
> > Sent: Monday, April 10, 2006 2:57 AM
> >
> > To: SAP Workflow Users' Group
> >
> > Subject: RE: How to restrict an agent assigment task... and also
> restrictaworkitem for the Inbox for only one user.
> >
> >
> >
> >
> > I am not quite sure if I understand what your requirement is.
> >
> > Is the requirement to ensure that
> > a) you and only you (or any other user - but always the same) receive all
> tasks of this type?
> > b) one and only one user receives a task of this type, but this can be any
> user for each task?
> >
> > If your requirement is a) then the easiest solution would be to restrict
> the possible agents of the task I imagine. In other words, don't have a
> general task.
> >
> > If your requirement is b) then one solution is to create a role, and mark
> the "Terminate if role resolution has no result" check box. The role would
> e.g. take a user ID as input, check the validity of the user and return it
> prefixed by US. Store the user ID that you pass in in a workflow container
> element so you can change it and restart the workflow if there is a problem.
> > --
> > Kjetil Kilhavn, Statoil ØFT KTJ BAS DEV SAP
> >
> >
> >
> >
> >
> >
> >
> > ________________________________
>  From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf Of
> Markkos
> > Sent: 7. april 2006 17:43
> > To: SAP Workflow Users' Group
> > Subject: How to restrict an agent assigment task... and also restrict
> aworkitem for the Inbox for only one user.
> >
> >
> > Hi, I have problems with workitems restrictions...
> >
> > I have a task that must to be review only by a user, so I have created a
> WFSYST-AGENT type element for the agent, so in the Agents task section I've
> selected the "Expression" option filled with my element (UserId_Agent),. In
> the other hand, I've checked the "Agent Assignment" (in Task Properties)
> option so the user will received the workitem in his inbox. In the "Standard
> task: Maintain Agent Assignment" I have selected the  General Task
> Attribute.
> >
> > The problem here, is that all the users are receiving this workitem in
> their inbox, and I just want it for the user I stated in the Element i've
> created (that contains 'USRETZ10', where 'RETZ10' is my userID).
> >
> > How can I restrict the agent assignment for only and only one user...
> (I've tried to use the excluded field). And for getting things worse, any
> user can proceed with the task, and that's not supposed to be.
> >
> > Maybe you can help me with this,,, I'll appreciate any comments....
> >
> > thanks in advance.
> >
> >
> >
> >
> >
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