Deleting work items in production

[Qiru w]

Hi, Mike,
 
   Thanks for the input. Now I found the reason that why I can not have the option to choose the 'delete logically' option. It is an authorzation issue and the object is S_WF_WI.
 
Thanks for your  help,
Cindy

Michael Pokraka <workflow at quirky.me.uk> wrote:
Hi Cindy, 
You need to be in the technical workitem display to be able to edit and delete
it. 
The FM you're after is SAP_WAPI_ADM_WORKFLOW_CANCEL (on 4.x you're probably
stuck with SWW_WI_STATUS_CHANGE_NEW).

Cheers
Mike

--- Qiru w wrote:

> Hi, Kesari,
> 
> Is there a FM to do this? Can you tell what is it? The only place I know is
> from the menu, however, the option of 'delete logically' is greyed out from
> the menu. 
> 
> Thanks,
> Cindy
> 
> Kesari Katakam wrote:
> Why dont you look at "logically deleting " the work items using the
> function module..? this would be better for audit /reporting
> purposes.!
> 
> 
> On Tue, 15 Mar 2005 15:36:04 -0500 (EST), Serge Boulay
> wrote:
> > 
> > 
> > Hi,
> > 
> > You could try transaction SWPC - Continue Workflow After System Crash... I
> > never tried it but if you look at the program help that one of the reason
> it
> > was created for.
> > 
> > 
> > 
> > Serge
> > 
> > 
> > > 
> > > Mike, 
> > > 
> > > 
> > > 
> > > Thank for your reply. 
> > > 
> > > 
> > > 
> > > We have a few probably around 10 or more work items sitting in user's 
> > > inbox. These are work items left from the beginning of using this WF, 
> > > caused by operation error. 
> > > 
> > > Also once in a while, even though the user has processed the workflow, 
> > > the item still stays in the inbox. This WF is one-step task (30001128 
> > > &30001117). User cannot set the WF to done. This option is greyed out. 
> > > In other words, there is no way that we can change the WF status to be 
> > > completed or cancelled. This item will not disappear from the work item 
> > > list, as it should be. 
> > > 
> > > Besides the deletion option, is there any other way to clear up this? 
> > > 
> > > 
> > > 
> > > Thanks, 
> > > 
> > > Cindy 
> > > 
> > > 
> > > Michael Pokraka wrote:Hi Cindy, 
> > 
> > > 
> > > It is not only the risk that you need to consider, this may have serious 
> > > audit 
> > > implications. 
> > > 
> > > Perhaps you can tell us why this is an 'immediate requirement'? 
> > > 
> > > Cheers 
> > > Mike 
> > > 
> > > 
> > > --- Qiru w wrote: 
> > >> 
> > >> Hi, all, 
> > >> 
> > >> 
> > >> 
> > >> We have an issue regarding deletion of unwanted work items in production
> 
> > >> system. According to SAP's recommendation, archive is the best approach.
> 
> > >> However, the problem is that we are not planning to implement archiving 
> > >> functionality in the near future, but production has this immediate 
> > >> requirement. 
> > >> 
> > >> Alternatively, SAP provide two reports SWWWIDE and SWWHIDE to delete 
> > >> work 
> > >> item in development/testing environment, which will delete work items 
> > >> permanently and directly. However, SAP emphasizes on the risk of using 
> > >> these 
> > >> reports and only suggests using it in non-production system. 
> > >> 
> > >> 
> > >> 
> > >> Can these two reports act as practical solution to eliminate work items 
> > >> in 
> > >> production? 
> > >> 
> > >> Does anyone actually use this in production? 
> > >> 
> > >> How to use it up to make it secure and reduce the risk of mistakenly 
> > >> using 
> > >> the program? I am planning to use a dummy user who will get those work 
> > >> items 
> > >> need to be deleted and set the running variant and authorization to this
> 
> > >> user 
> > >> only. 
> > >> 
> > >> 
> > >> 
> > >> Any suggestion is appreciated. 
> > >> 
> > >> 
> > >> 
> > >> Thanks a lot, 
> > >> 
> > >> Cindy 
> > >> 
> > >> 
> > >> 
> > >> 
> > >> 
> > >> --------------------------------- 
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> > 
> > Serge Boulay 
> > Associate/Associé 
> > cell. (514) 830-0750 
> > skype user: sergeboulay 
> > 
> > /n-Spro inc. 
> > 5 Lakebreeze 
> > Pointe-Claire (Québec) 
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> > www.n-spro.com 
> > 
> > 
> > 
> > 
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